Outreach and Engagement Coordinator

Harvard University; Massachusetts; Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance starting day one

Retirement plans

Tuition assistance and reimbursement

Wellbeing resources

Campus perks

Job summary

Harvard University is seeking an Outreach & Engagement Coordinator to provide administrative, logistical, and creative support for the Center’s engagement opportunities and communications efforts. You will work with the Communications team and collaborate with faculty, fellows, and staff.

Responsibilities include coordinating in-person and virtual events, managing calendars, and supporting internal and external communications.

Qualifications

• 3+ years of office admin or related experience.
• Education beyond high school may count toward experience.
• Experience running Zoom webinars and public meetings.
• Familiarity with event logistics.
• Ability to manage multiple calendars and schedules.
• Interest in technology, public policy, and societal impacts.
• Strong organizational skills and meticulous attention to detail.
• Team-oriented with strong communication.

Responsibilities

• Provide administrative, logistical, and creative support for engagement opportunities and communications.
• Coordinate in-person and virtual events, including A/V setup and day-of support.
• Schedule meetings and touchpoints with staff, speakers, and participants.
• Support development of internal and external communications and outreach.
• Track calendars, deadlines, and proposals for expert engagement.
• Assist with internal Center strategy sessions and workshops.
• Contribute to large-scale projects like annual reports.

Skills

Event logistics

Calendar management

Public speaking

Team collaboration

Zoom webinars

Project coordination

Education

Bachelor's degree or equivalent

Tools

Zoom

Microsoft Office

Job description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

The Outreach & Engagement Coordinator will provide administrative, logistical, and creative support for the Center’s wide range of public, internal, and student-facing engagement opportunities and communications efforts. The Coordinator will work as a member of the Communications team, reporting to the Director of Communication, and will work collaboratively with faculty, fellows and staff across the Center.

The Coordinator’s primary responsibilities will be to provide coordination and logistical support for the Center’s in-person and virtual engagement opportunities, and to assist with internal and external communications and outreach. There also may be opportunities for the person in this role to grow in their areas of interest within the Center’s communications department.

As an Outreach and Engagement Coordinator you will:

• Work with the Director of Communications and colleagues throughout the Center, select and plan creative, engaging, timely and substantive in-person and virtual engagement opportunities for the public, students, fellows and BKC community members, and internal audiences.
• Collaborate on logistics for all engagement and outreach opportunities, in coordination with applicable colleagues.
• Works closely with the communications colleague responsible for event promotion.
• Coordinate key aspects of public and BKC community outreach opportunities, including supporting conceptual development, managing timelines, and coordinating invitations, day-of support including ensuring technical and a/v setup and meeting needs (in-person and virtual),, and follow-up.
• Schedule meetings and touchpoints with relevant staff, speakers and participants, coordinating follow-up communications and tracking commitments and deadlines. Communicate with guests and speakers and may act as a liaison between them and BKC experts.
• Support large-scale communications team projects like the annual end of year report by coordinating development of content, keeping track of deadlines, and coordinating with involved parties.
• Track major national and international convenings and conferences on artificial intelligence and digital technology, in order to coordinate BKC expert engagement. Maintain a convenings calendar, track application dates, and suggest relevant BKC experts. Act as a touchpoint for BKC experts and track their proposals.
• Contribute to community building efforts and internal communications by supporting the planning of and coordinating internal BKC strategy sessions and workshops.
• Contribute to Center goals by accomplishing additional duties as required, consistent with the functions of the work unit and level of responsibilities of the role.

Basic Qualifications

3 or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.

Additional Qualifications and Skills

• Familiarity with event logistics.
• Familiarity with coordinating multiple calendars at once, including the calendars of leadership.
• Demonstrated interest in technology, societal impacts, public policy and the intersections among these areas, a plus.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to be responsive and collegial in professional communications
• Experience running Zoom webinars and public meetings, and comfort with learning new technologies.
• Capacity to work effectively both independently and as a member of a team.
• Comfort with working with broad perspectives, curiosity about others' stories, and a positive outlook.

Appointment End Date:

This is a term appointment currently expected to extend through June 30, 2027, with potential for renewal subject to funding and departmental need.

Standard Hours/Schedule:

35 hours per week; Full‑time, M‑F.

Visa Sponsorship Information:

Harvard University is unable to provide visa sponsorship for this position

Pre‑Employment Screening:

Identity

Other Information:

All offers are made by HLS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.