Administrative Coordinator

Harvard Law School; Cambridge (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Health insurance from day one

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard Law School is seeking an Administrative Coordinator to perform a wide range of administrative duties in a high-profile, fast-paced office. You will support the Dean’s Office, manage calendars, handle inquiries, and coordinate financial transactions using Harvard’s systems.

The role requires discretion, attention to detail, and teamwork. Standard hours are 40 per week, with a full-time schedule; some duties may be performed at a non-Harvard location in a hybrid arrangement.

Qualifications

• 3+ years of experience in office administration or related field.
• Education beyond high school may count toward experience.
• Demonstrated interpersonal, written, and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Serve as primary point of contact for phone, email, and in-person inquiries.
• Provide calendar and administrative support to one Dean’s Office principal and backup support to others.
• Coordinate financial transactions using Harvard's financial systems (Concur, vendor invoices, cards).
• Process incoming and outgoing mail and routine office correspondence.
• Maintain administrative files and safeguard confidential information.
• Order and maintain office supplies and arrange equipment maintenance.
• Support Dean's Office meetings and events, including logistics and travel reimbursements.
• Assist with special projects and other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Customer service

Confidentiality

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Job Description

Harvard Law School’s Office of the Dean seeks an Administrative Coordinator to perform a wide range of administrative duties requiring discretion, attention to detail, and the ability to work effectively as part of a team in a high profile, fast-paced environment.

As the Administrative Coordinator, you will:

• Support the day-to-day operations of the Dean’s Office by serving as a primary point of contact for phone, email, and in-person inquiries. Help foster a welcoming and professional office environment.
• Provide primary calendar and administrative support to one Dean’s Office principal and backup support to other Dean's Office principals, requiring coordination of competing scheduling priorities.
• Coordinate financial transactions for the Dean’s Office, including Concur reimbursements, B2P vendor invoices, and PCard and corporate card reconciliations, using Harvard's financial systems.
• Process incoming and outgoing mail and other routine office correspondence.
• Maintain administrative files and records and safeguard confidential information.
• Order and maintain office supplies and arrange for office equipment maintenance and servicing.
• Support Dean's Office meetings and events by coordinating assigned logistics, including room reservations, catering, audiovisual arrangements, meeting materials, and travel reimbursements.
• Assist with special projects and perform other duties as assigned.

Qualifications

Basic Qualifications

3 or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.

Additional Qualifications And Skills

We are looking for people who have:

• Effective interpersonal, written, and verbal communication skills.
• Demonstrated organizational skills and the ability to prioritize competing demands and meet deadlines.
• Sound judgment, initiative, and attention to detail.
• Commitment to providing responsive and professional customer service.
• Ability to handle sensitive situations with confidentiality, professionalism, tact, and diplomacy.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.

Additional Information

Standard Hours/Schedule:

40 hours per week; Full-time, M-F. Hours 8:30am-5:30pm preferred.

Visa Sponsorship Information:

Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:

Identity

Other Information:

All offers are made by HLS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.