Outpatient Administrative Rep

Craig Hospital; Englewood (CO); On-site; USD 10,000 - 60,000; Full time

Job summary

A renowned rehabilitation facility in Colorado is seeking an Administrative Representative. This role involves greeting patients, managing registrations, and ensuring optimal outpatient experiences. The ideal candidate will have front desk experience in a clinical setting and strong communication skills. The position offers a competitive salary and comprehensive benefits including medical, dental, and retirement plans.

Benefits

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Short Term and Long Term Disability Insurance

403b Retirement Plan with matching contributions

Qualifications

• 1-3 years front desk experience in a clinical environment required.
• Previous experience with medical terminology, charge entry, and insurance preferred.

Responsibilities

• Present as a contact person for outpatients entering and exiting Outpatient Services.
• Provide the highest level of customer service to patients and employees.
• Work with Administrative Representatives to ensure day’s checks and balances are complete.

Skills

Team-building

Conflict resolution

Communication skills

Organizational skills

Computer skills with Microsoft applications

Education

High school diploma or equivalency

Tools

Meditech software

Job description

POSITION SUMMARY:

The Administrative Representative position is responsible for maintaining and administering daily tasks aligned with the outpatient experience from admission to discharge. This position will support measures that accurately track the census and daily activities of the outpatient. This position will be responsible for a variety of tasks within the Outpatient Services Department, including greeting patients and families, performing patient registration and discharge, scheduling appointments, and serving as a liaison between patients and Clinical support staff.

Salary Range: $18.65 - $26.86 per hour based on experience

Posting closing date: October 16, 2025

Applications will be accepted until a sufficient number is received. Craig Hospital reserves the right to either extend or close a posting.

POSITION REQUIREMENTS:

• Licensure/Certification/Registrations: None
• Education: A high school diploma or equivalency is required.
• Experience:1–3 years front desk experience in a clinical environment required. Previous experience with medical terminology, charge entry and Meditech software, Medicare/Medicaid and commercial insurance preferred.
• Skills & Abilities:Excellent skills in team-building, conflict resolution, and communication skills; both verbal and written. Able to organize and prioritize multiple tasks effectively. Ability to demonstrate professionalism while dealing with the stressors of operating a multi-line telephone system. Ability to work with frequent interruptions and complete assignments in a timely manner. Work collaboratively within the department, other departments and physicians. Strong computer skills with Microsoft applications preferred.

ESSENTIAL FUNCTIONS:

• Present as a contact person for outpatients entering and exiting Outpatient Services.
• Serve as a contact person for incoming Outpatient Services calls and be responsible for relaying messages and /or directing calls to the appropriate source(s).
• Provide the highest level of customer service to patients, fellow employees and referral sources.
• Work with peer Administrative Representatives to ensure the day’s checks and balances are complete, reporting issues in a timely manner to the Director of Outpatient Services or appropriate outpatient manager.
• Serve as a liaison between the patient and the therapist/nurse regarding schedules and changes in schedules.
• Communicate effectively with peers, other departments, and physicians to support maximum departmental productivity and collaborative planning.
• Respond effectively and timely to on-the-spot questions when a need for a change in direction is necessary to accommodate the patient.

** This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

Craig Hospital Benefits:

Benefit Eligible Positions:

At Craig Hospital, we offer a wide range of outstanding benefits that allow our employees to tailor a benefits package that meets their individual needs. Planning a family or looking forward to retirement, we have options. Our medical insurance is a self-funded plan administered by Allegiance Benefit Plans with a CIGNA network of providersoffering two different comprehensive plans. We offer dental insurance throughDelta Dental, and vision insurance throughEyeMed. Craig offers Health Care and Dependent Care Spending Accounts. Craig also provides, and pays for bothShort Term and Long Term Disability Insuranceplans for every benefit-eligible employee. We offer generous time-off benefits to allow you to enjoy your time away from work too! Additionally, we have a 403bRetirement Planwith a generous matching contribution through Empower Retirement that you are eligible for upon hire. Want to go back to school? We have Tuition Assistance.Unexpected emergency? We have Employee Assistance Programs and an Employee Emergency Assistance Fund.

At Craig, we believe in offering best-in-class benefits and prioritize benefits to support you.