Outpatient Access Rep III

001 University of Rochester; United States; On-site; USD 27,000 - 37,000; Full time

Job summary

University of Rochester is seeking an Outpatient Access coordinator to oversee daily operations in the clinic setting. You will coordinate activities of Front Desk/Outpatient Access staff, ensuring accurate, courteous, and efficient service for patients and providers.

Responsibilities include staff training, workflow optimization, scheduling support, and acting as a front-office expert for referrals and prior authorizations, while maintaining high service quality and enterprise standards.

Qualifications

• Medical terminology experience required.
• Demonstrated customer relations skills preferred.

Responsibilities

• Coordinates activities of Outpatient Access employees and supports clinic staff.
• Monitors and ensures accuracy, efficiency, and customer service in the front-office functions.
• Trains staff and coordinates assignments; supports referral coordination and prior authorizations.
• Assists with scheduling, policy updates, and workflow improvements in the clinic.

Skills

Customer relations

Medical terminology

Education

High School diploma and 2 years experience in an administrative capacity or customer service field

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 90 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500223 Radiation Oncology SMH Work Shift: UR - Day (United States of America) Range: UR URCC 204 H Compensation Range: $19.72 - $26.62 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Coordinates activities of Outpatient Access employees. Acts as a resource to staff performing those functions in a clinic setting. Monitors and ensures that all functions are completed in an accurate, efficient, and customer friendly manner. Coordinates all staff training activities. Assists clinic leadership through various aspects of operational support, which may include assisting with lead duties such as personnel related matters, including performance evaluations, and developing plans for improvement in staff member's completion of assigned activities. Other duties may include being the front office eRecord superuser, assist with workflow design and implementation and serve as the front office expert supporting referral coordination, prior authorizations as well as be assigned as main provider support. Assists staff in complex decision making and adaptation to technology and systems used. Trains and coordinates the assignment and duties of Outpatient Access employees and those of less experienced support staff.
• ESSENTIAL FUNCTIONS Performs duties of Outpatient Access as required by departmental needs. Sets the standard for customer service, accuracy, and efficiency in the Outpatient Access work areas. May take on one or more specialized functions, as assigned, including Human Resources, Prior Authorizations, Referral Coordinator, or Direct Provider Support. Identifies, implements and monitors operational changes to improve clinic functioning, in conjunction with supervisor and other clinic staff. Updates and creates new policies and procedures. Incorporates new functions into the role as needed/approved. Coordinates activities for staff training, internal and external to department. Schedules training through education services and eRecord for newly hired staff. Creates schedule for new staff to learn clinic functions. Monitors staff compliance with in-services/competency achievement. Develops programs for further education for staff. Works with supervisor to enhance education and interdisciplinary work on the unit. Reviews dashboard for front-end staff compliance to enterprise metrics daily. Where appropriate, follows-up with providers to reconcile discrepancies, and provides recommendations to supervisor for updates to workflows. Serves as a role model for excellent customer service to patients and their families, providers and staff. Serves as a point person for handling complaints, initiates service recovery activities and acts as front-line troubleshooter and problem solver. Partners with the Clinic/Practice Manager to implement activities with staff to improve office culture and employee engagement. Works with faculty practice and clinic representatives to maintain clinic schedules, instructs appointment scheduling staff regarding schedule changes, and proactively reviews future schedules to identify problems. Reviews management reports and actual schedules, reports trends affecting the schedules and recommends changes to improve patient flow. Works on special projects as assigned. Interfaces with leaders from the registration insurance management department, enterprise training, patient financial services office and others as required of role. Other duties as assigned.

Minimum Education & Experience

• High School diploma and 2 years experience in an administrative capacity or customer service field required Or equivalent combination of education and experience

Knowledge, Skills and Abilities

• Medical terminology experience required Demonstrated customer relations skills preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.