Outpatient Access Rep III

University of Rochester; United States; On-site; USD 27,000 - 37,000; Full time

Job summary

The University of Rochester is seeking an Outpatient Access Specialist to coordinate activities of the front desk team in a busy clinic setting. The role focuses on accuracy, efficiency, and patient-centered service, supporting clinic leadership and improving workflows.

Responsibilities include staff training coordination, scheduling, ensuring adherence to enterprise metrics, and serving as a front-line troubleshooter for patient and provider inquiries, with opportunities to contribute to

Qualifications

• High School diploma with 2 years in administrative or customer service role.
• Medical terminology experience required.
• Demonstrated customer relations skills preferred.

Responsibilities

• Coordinates activities of Outpatient Access staff in a clinic setting.
• Supports clinic leadership with operational duties and staff training.
• Ensures accurate, efficient, and customer-friendly service and optimizes workflows.

Skills

Medical terminology experience

Customer relations skills

Education

High School diploma

Equivalent combination of education and experience

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address)

90 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening

Worker Subtype: Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

500223 Radiation Oncology SMH

Work Shift

UR - Day (United States of America)

Range

UR URCC 204 H

Compensation Range

$19.72 - $26.62

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Coordinates activities of Outpatient Access employees. Acts as a resource to staff performing those functions in a clinic setting. Monitors and ensures that all functions are completed in an accurate, efficient, and customer friendly manner. Coordinates all staff training activities. Assists clinic leadership through various aspects of operational support, which may include assisting with lead duties such as personnel related matters, including performance evaluations, and developing plans for improvement in staff member's completion of assigned activities. Other duties may include being the front office eRecord superuser, assist with workflow design and implementation and serve as the front office expert supporting referral coordination, prior authorizations as well as be assigned as main provider support. Assists staff in complex decision making and adaptation to technology and systems used. Trains and coordinates the assignment and duties of Outpatient Access employees and those of less experienced support staff.

ESSENTIAL FUNCTIONS

Performs duties of Outpatient Access as required by departmental needs. Sets the standard for customer service, accuracy, and efficiency in the Outpatient Access work areas.
May take on one or more specialized functions, as assigned, including Human Resources, Prior Authorizations, Referral Coordinator, or Direct Provider Support.
Identifies, implements and monitors operational changes to improve clinic functioning, in conjunction with supervisor and other clinic staff. Updates and creates new policies and procedures. Incorporates new functions into the role as needed/approved.
Coordinates activities for staff training, internal and external to department. Schedules training through education services and eRecord for newly hired staff. Creates schedule for new staff to learn clinic functions. Monitors staff compliance with in-services/competency achievement. Develops programs for further education for staff. Works with supervisor to enhance education and interdisciplinary work on the unit.
Reviews dashboard for front-end staff compliance to enterprise metrics daily. Where appropriate, follows-up with providers to reconcile discrepancies, and provides recommendations to supervisor for updates to workflows.
Serves as a role model for excellent customer service to patients and their families, providers and staff. Serves as a point person for handling complaints, initiates service recovery activities and acts as front-line troubleshooter and problem solver. Partners with the Clinic/Practice Manager to implement activities with staff to improve office culture and employee engagement.
Works with faculty practice and clinic representatives to maintain clinic schedules, instructs appointment scheduling staff regarding schedule changes, and proactively reviews future schedules to identify problems. Reviews management reports and actual schedules, reports trends affecting the schedules and recommends changes to improve patient flow.
Works on special projects as assigned. Interfaces with leaders from the registration insurance management department, enterprise training, patient financial services office and others as required of role.
Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

High School diploma and 2 years experience in an administrative capacity or customer service field required

Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Medical terminology experience required


• Demonstrated customer relations skills preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, col