Outage Coordinator

Smurfit Westrock; City of Syracuse (NY); On-site; USD 109,000 - 181,000; Full time

Benefits offered by this job

Competitive salary

Training & development opportunities

Job summary

Smurfit Westrock is seeking an Outage Coordinator to own routine outage scheduling and coordination for three paper machines, a steam plant, and water treatment. You will write detailed job packages, coordinate external electrical and mechanical contractors, and maintain an accurate backlog for planning and execution.

You will lead weekly scheduling meetings, communicate across maintenance and production teams, and ensure timely, safe completion of tasks while tracking labour and material costs.

Qualifications

• High school diploma or GED with 5+ years in maintenance planning/coordination.
• Ability to read detailed equipment drawings and identify parts.
• Experience with automated maintenance management systems and JD Edwards is a plus.

Responsibilities

• Own routine outage scheduling and coordination for the mill and external contractors.
• Develop job packages with sequence, permits, tools, and material needs.
• Maintain backlog, visit sites, and track progress of planned maintenance.
• Facilitate weekly scheduling meetings and communicate with multiple departments.
• Ensure safety, prepare requisitions, and manage spares with storeroom.

Skills

Maintenance planning

Reading drawings

Verbal and written communication

Meeting facilitation

Time management

Safety mindset

Education

High school diploma or GED

Tools

Maintenance management system

JD Edwards

Job description

Description & Requirements

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

The Opportunity

The Outage Coordinator owns the process for routine and planned outage scheduling and coordination including external electrical and mechanical contractor resources to support 3 paper machines, a steam plant, and water treatment for the Solvay paper mill.

How You Will Impact Smurfit Westrock

• Responsible for the routine outage scheduling and coordination of the mill including external electrical and mechanical contractor resources to support 3 paper machines, a steam plant, and water treatment.
• Responsible for the overall success of the planning function, including length of time for repair and cost estimate of labor, material and outside services.
• Maintain an accurate, up-to-date backlog and status to support the scheduling process.
• Visit job sites daily of new maintenance work requests.
• Write a "job package" for each planned job providing details for sequence of work, LOTO, permits and prep work required, tools and materials needed for job.
• Communicate effectively with coordinators, BUL's, BUS's and Technicians involved in the planned job.
• Work in a collaborative manner with maintenance and production leadership in response to maintenance work order requests.
• Maintain accurate records of work orders active and completed.
• Work with the storeroom to make sure supplies are available for planned jobs.
• Complete requisitions and purchase orders as needed for planned jobs.
• Using input from work orders and Maintenance Coordinator to create daily/weekly schedules for planned maintenance jobs.
• Facilitate weekly scheduling meetings.
• Update equipment and task history files daily in the computer.
• Identify opportunities for continuous improvement that yield a more efficient work process.
• As needed, supervise outside contractors.
• Other duties as required.

What You Need To Succeed

• High school diploma or GED and 5+ years of experience as a Maintenance Craftsman or Maintenance Planner.
• Experienced and proficient with computer skills.
• Experience with an automated maintenance management system.
• Ability to read detailed equipment drawings, identify part numbers and specifications.
• Good verbal and written communication skills.
• Ability to facilitate meetings and involve maintenance technicians in planning and scheduling process.
• Ability to communicate and coordinate activities with managers from multiple departments.
• Ability to estimate time and materials needed to accomplish a task.
• Dedication to safety.
• Organized and ability to manage time effectively.
• Preferred experience: working with an asset management system. ISO experience. JD Edwards software experience.

Competencies

• Safety - Exhibits strong competencies in Safety Mindset and has a thorough understanding of safety policies and procedures.
• Ability to Execute - Targets and achieves results, sets and accomplishes challenging goals, prioritizes and manages tasks effectively, maintains an organized system to monitor progress, overcomes obstacles, accepts accountability, sets standards and responsibilities.
• Champion of & Adaptor to Change - Drives for continuous improvement while managing expectations and results. Able to quickly adapt to changing circumstances and accelerates the change within themselves, their work group, or the organization; challenges the status quo and creatively identifies opportunities for improvement. Demonstrates a constant commitment to do things better.
• Customer Focused - Understands and works to meet customer requirements. Listens to and responds to customer's needs; builds relationships with and gains trust of customer by always meeting commitments.
• Decision Making/Judgment - Recognizes problems and responds by systematically gathering information and weighing options. Able to sort through complex issues, seeks input from others and addresses root cause of issues. Makes timely and accurate decisions. Uses consensus when possible and clearly communicates decisions to others.
• Initiative - Tackles problems and takes independent action. Seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development, and demonstrates a bias for action without being prompted.
• Problem Solving/Analysis - Breaks down problems into smaller components, understands underlying issues. Can simplify and process complex issues and information, understands the difference between critical details and unimportant facts, can analyze data/information and draw accurate conclusions.
• Influence & Persuasion - Able to exhibit a 'can-do' approach and inspire associates to excel, uses competition to encourage others, develops performance standards and confronts negative attitudes. Develops a team spirit and uses tact when expressing ideas or opinions. Presents new ideas to authority figures and adapts presentations to suit a particular audience. Responds to objections successfully.
• Quality - Attentive to detail and accuracy; is committed to excellence. Continuously looks for improvements, seeks opportunities to increase effectiveness and efficiency.
• Integrity - Able to be tactful, maintain confidences, and foster an ethical work environment. Prevents inappropriate behavior by coworkers, give proper credit to others and handles all situations honestly.
• Communication - Able to clearly present information through spoken or written word; read and interpret complex information; talks with employees, customers, and supplies, and has strong listening skills.

What We Offer

• Corporate culture based on integrity, respect, loyalty, and safety at work.
• Comprehensive training with numerous learning and development opportunities.
• An attractive salary reflecting skills, competencies and potential.
• A career with a global packaging company where Sustainability, Safety and, Inclusion are business drivers and foundational elements of the daily work.

Smurfit Westrock Company is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce: Minorities/Females/Disabled/Veterans.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

The salary range for this position is $108,750.00 - $181,250.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 15 days of paid vacation, and 11 days of paid holidays, subject to annual change. Your pay will be based on factors such as your skills, experience, and education.