Out of School Youth Administrative Assistant

Jones County Junior College; Ellisville (MS); On-site; USD 28,000 - 38,000; Full time

Job summary

Jones County Junior College in Ellisville, MS seeks an Out-of-School Youth Administrative Assistant to support the WIOA program. The role includes enrollment, data entry, attendance tracking, and clerical duties under grant guidelines.

The incumbent assists the Career Coach and Program Coordinator, maintains daily progress records, and helps link participants with education and employment resources across multiple sites. Some travel and flexible hours may apply.

Qualifications

• Five or more years of experience in clerical/data management in a WIOA program.

Responsibilities

• Determine which students are eligible for the program by managing assessment scores, meeting with students, and completing eligibility and enrollment paperwork.
• Assist the Out-of-School Youth Career Coach and Youth Program Coordinator with regular duties and responsibilities.
• Collect and maintain accurate daily progress and attendance records for each participant.
• Record and manage case notes and data related to participant enrollment and service delivery.
• Provide support in grant implementation at multiple sites.
• Provide support and perform clerical duties.
• Track student progress for credential incentives and reporting.
• Assist in preparing weekly data reports to the Program Coordinator and other entities affiliated with the project.
• Connect eligible participants with the program as an active recruiter.
• Assist students in pursuing their career and educational goals.
• Make referrals to appropriate departments on campus or agencies off campus for advisement and resources.
• Connect participants with employers, workforce development courses, and post-secondary education.
• Recruit Workforce College participants on a continuous basis following all Jones/funding guidelines.
• Work with Jones Marketing department to advertise programs.
• Use and maintain computer hardware when available.
• Follow all guidelines and policies set by the local sponsor, the Jones AE office, Jones College, SMPDD, Twin Districts Workforce Development Area, and the Mississippi Community College Board (Office of Adult Education).
• Abide by the schedule (time and dates) set by Jones.
• Other duties as deemed necessary for achieving the objectives of the program.

Skills

Communication

Organization

Time management

Self-motivation

Interpersonal skills

Education

Associate degree in clerical field

Tools

Microsoft Word

Microsoft Excel

Job description

You have arrived at Jones College Employment. Here you will find a variety of career opportunities, from faculty positions to multi-levels of administrative, staff, and general employment opportunities.Jones College offers an atmosphere of collegiality and shared responsibility, to sustain open access for students and be responsive to community needs.

Position:Out of School Youth Administrative Assistant

Location: Ellisville, MS

Job Id:374

# of Openings:1

POSITION: Out-of-School Youth Administrative Assistant

DIVISION: Adult Education

TERM OF EMPLOYMENT: Staff, Dependent upon grant funds, Mondays-Thursdays (daytime hours)

COMPENSATION: Compensation commensurate with grant guidelines

FUNDING: Twin Districts Workforce Development Area

FUNCTION: The incumbent is responsible for supporting the WIOA Out-of-School program by assisting the Coordinator and Career Coach with enrollment, work experience, and recruitment. He/she will also help record participant scores, attendance, case notes, and other clerical duties associated with participant enrollment, service delivery, clerical duties, and continuing eligibility.

DUTIES AND RESPONSIBILITIES:

• Determine which students are eligible for the program by managing assessment scores, meeting with students, and completing eligibility and enrollment paperwork.
• Assist the Out-of-School Youth Career Coach and Youth Program Coordinator with regular duties and responsibilities.
• Collect and maintain accurate daily progress and attendance records for each participant.
• Record and manage case notes and data related to participant enrollment and service delivery.
• Provide support in grant implementation at multiple sites.
• Provide support and perform clerical duties.
• Track student progress for credential incentives and reporting.
• Assist in preparing weekly data reports to the Program Coordinator and other entities affiliated with the project.
• Connect eligible participants with the program as an active recruiter.
• Assist students in pursuing their career and educational goals.
• Make referrals to appropriate departments on campus or agencies off campus for advisement and resources.
• Connect participants with employers, workforce development courses, and post-secondary education.
• Recruit Workforce College participants on a continuous basis following all Jones/funding guidelines.
• Work with Jones Marketing department to advertise programs.
• Use and maintain computer hardware when available.
• Follow all guidelines and policies set by the local sponsor, the Jones AE office, Jones College, SMPDD, Twin Districts Workforce Development Area, and the Mississippi Community College Board (Office of Adult Education).
• Abide by the schedule (time and dates) set by Jones.
• Other duties as deemed necessary for achieving the objectives of the program.

MINIMUM REQUIREMENTS:

• Five or more years of experience in clerical/ data management in a WIOA program.

PREFERRED QUALIFICATIONS:

• Associate degree with a focus in a clerical-related field (Two or more years of experience in data management with some college coursework can be substituted for a degree).
• Excellent organizational and time management skills.
• Grant-funded experience.
• Excellent communication skills (oral and written).
• Self-motivated with the ability to work with minimum supervision.
• Ability to establish rapport with students from diverse backgrounds.
• Computer literacy with specific experience in Microsoft Word and Microsoft Excel.

JONES COLLEGE STATEMENT OF NON-DISCRIMINATION

Jones County Junior College does not discriminate on the basis of race, color, national origin, age, sex, or disability in its programs, activities, or employment practices. The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies: (ADA/ Section 504) Sarah Jones, Director of Counseling; ADA Coordinator, Student Affairs, phone [phone]; email [e-mail] and (Title IX) Sarah Ishee, Title IX Coordinator, Hutcheson Hubbard Administration Building, phone [phone]; email [e-mail]. Jones County Junior College, 900 South Court Street, Ellisville, MS 39437.

Contact Us

Christy Holifield

Executive Vice President of Business Affairs