Orthopedic Administrative Supervisor

MaineHealth; Falmouth (ME); On-site; USD 49,000 - 66,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Well-being resources

Job summary

MaineHealth in Falmouth, ME is seeking an Orthopedic Administrative Supervisor to lead administrative operations in our outpatient orthopedic practice. This on-site role focuses on staff support, scheduling, referrals, and ensuring a seamless patient experience from arrival to follow-up care.

The successful candidate will coach teams, manage staffing and payroll considerations, drive efficiency, and partner with providers to remove roadblocks while fostering a collaborative, service-oriented

Qualifications

• High school diploma or GED preferred.
• Two years of experience in a hospital outpatient clinic setting.
• Proficient in Microsoft Office applications.

Responsibilities

• Lead, coach, and support administrative team members through daily check-ins, feedback, and ongoing development.
• Oversee scheduling, referral, and patient service workflows to ensure efficient operations and a seamless patient experience.
• Partner with providers and staff to proactively address challenges, prioritize work, and resolve issues in real time.
• Manage staffing support, attendance tracking, payroll review, and time-away requests while maintaining appropriate coverage.
• Drive operational excellence by identifying opportunities for improvement, enhancing team engagement, and ensuring timely completion of key administrative functions.

Skills

Leadership

Coaching

Communication

Microsoft Office

Education

High school diploma or GED

Job description

Description

Orthopedic Administrative Supervisor (On-site)
Medical Group Practices
Management/Leadership
Req #: 98556

Are you a natural leader who enjoys supporting teams, improving processes, and helping create an outstanding patient experience? As an Orthopedic Administrative Supervisor, you'll play a key role in the daily success of our orthopedic practice by leading administrative operations, supporting staff and providers, and ensuring patients receive exceptional service from scheduling through follow-up care.

In this role, you'll be a visible, hands-on leader who works closely with patient service, scheduling, and referral teams to keep workflows running smoothly. You'll provide real-time coaching, remove operational roadblocks, and help foster a positive, collaborative environment where both employees and patients can thrive.

What You'll Do

• Lead, coach, and support administrative team members through daily check-ins, feedback, and ongoing development.
• Oversee scheduling, referral, and patient service workflows to ensure efficient operations and a seamless patient experience.
• Partner with providers and staff to proactively address challenges, prioritize work, and resolve issues in real time.
• Manage staffing support, attendance tracking, payroll review, and time-away requests while maintaining appropriate coverage.
• Drive operational excellence by identifying opportunities for improvement, enhancing team engagement, and ensuring timely completion of key administrative functions.

What Makes You Successful

You are an approachable and organized leader who enjoys being actively involved in day-to-day operations. You thrive in a fast-paced healthcare environment, communicate effectively with a variety of teams, and have a talent for balancing people leadership with operational accountability. Most importantly, you're passionate about supporting staff, providers, and patients while creating a culture built on teamwork, service, and continuous improvement.

If you're looking for an opportunity to lead a dedicated team, influence practice operations, and make a meaningful impact every day, we'd love to hear from you.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High school diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Two years of experience working in a hospital outpatient clinic setting required. Supervisory experience preferred.
4. Additional Skills/Requirements Required: N/A
5. Additional Skills/Requirements Preferred: Proficient Microsoft Office skills.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.

The pay range for this position is $48,630.40 to $65,790.40 per year.

Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.