Ordering, New Vehicle Acquisitions

elementfleet; Baltimore (MD); On-site; USD 47,000 - 64,000; Full time

Job summary

Element Fleet Management is hiring an Associate, Ordering in Owings Mills, MD. The role specializes in fulfillment of stock orders, issuing PO, initiating payments, and setting up dealers with Accounts Payable.

Ideal candidates have 1–2 years of experience, strong communication, and proficiency with Microsoft Office. On-site position with comprehensive benefits and potential incentives.

Qualifications

• High school diploma or GED; Bachelor's Degree preferred.
• 1–2 years business experience in a related role.
• Proficiency with Microsoft Office suite and related software.

Responsibilities

• Purchase order management and issuance.
• Ensure accuracy of dealer invoices for payment.
• Manage MSO receipt and timing with dealers.
• Coordinate with Accounts Payable and new dealer setup.
• Gather documents including W-9 and ACH details.

Skills

Communication skills

Customer service orientation

Fast-paced environment

Independent work

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

About the Role

We're looking for a detail-oriented associate to join our team as Associate, Ordering. In this role, you will be a subject matter expert in the fulfillment process of the stock ordering process. You will be responsible for issuing and managing purchase orders, initiating the payment process, setting up dealers with Accounts Payable, and managing the receipt of MSOs past payment.

What You'll Do

• Purchase Order management.
• Issue purchase orders.
• Ensure accuracy of received dealer invoices for payment processing.
• Manage receipt of MSO's from dealers to ensure timely initiation of MSO process.
• Communicate with dealers for post payment activities including requesting MSO, confirming delivery, and validating payment details.
• Complete new dealer set up.
• Gather required documents, including W9 and ACH banking information.

Basic Qualifications

• High school diploma or GED; Bachelor's Degree preferred.
• 1 to 2 years business experience.
• Experience with Microsoft Suite, including Word, Excel, PowerPoint, and Outlook or comparable software application.
• Excellent communication skills, written and verbal.
• Able to legally work in the country of hire without support from the organization.
• Strong customer service orientation and disposition.

Preferred Qualifications

• Education: College/University degree preferred.
• Automotive/Fleet Industry experience preferred.
• Purchasing or fulfillment experience preferred.
• Solutions focused with strong relationship building and influencing skills.
• An effective problem solver with the ability to work independently in a fast paced environment.
• Strong technical aptitude and computer skills, including Web-based applications, Mobile applications, Excel, and Word.

Location

10200 Grand Central Ave, Owings Mills, MD

Compensation

The hiring base salary range for this position is $46,800 - $64,350 annually. This range represents the Company's good-faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate's qualifications, knowledge, skills, experience, internal pay equity, and relevant market data. In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role. Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

What's in it for You

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [e-mail] or call [phone]. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.

Know Your Rights: Workplace discrimination is illegal