Order Processing Specialist

Chatterbox Speech and Language Clinic; United States; Hybrid; USD 35,000 - 50,000; Full time

Job summary

A growing healthcare clinic in the United States is seeking an Order Processing Specialist to manage supply ordering processes. The ideal candidate should have a high school diploma, previous experience in order processing, and excellent organizational skills. Join a passionate team dedicated to making a difference in the lives of individuals through effective therapy. Opportunities for growth and a collaborative work environment are offered, with potential remote or hybrid options.

Benefits

Opportunities for growth

Collaborative team environment

Supportive work culture

Qualifications

• High school diploma or equivalent.
• Previous experience in order processing or administrative support.
• Ability to manage multiple orders and timelines.

Responsibilities

• Manage the purchasing and tracking of materials and supplies.
• Place accurate orders with approved vendors.
• Monitor stock levels and maintain organized records.

Skills

Excellent organizational skills

Strong communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Outlook, Word)

Job description

At Chatterbox Speech and Language Clinic, we are committed to helping individuals of all ages develop the communication skills they need to thrive. Our expert clinicians provide personalized, evidence-based speech and language therapy in a caring and supportive environment. As part of our continued growth, we are looking for a detail-oriented and dependable Order Processing Specialist to manage and streamline the clinic's supply and materials ordering processes.

Position Summary

The Order Processing Specialist is responsible for managing the purchasing and tracking of materials, therapy tools, office supplies, and client-related resources. This role ensures that all orders are accurately placed, received, and documented to support smooth day-to-day operations at the clinic.

Key Responsibilities

• Receive and review internal supply requests from staff and clinicians

• Place accurate and timely orders with approved vendors for therapy materials, office supplies, and clinic equipment

• Track order status, shipping timelines, and backorders to ensure timely delivery

• Communicate with vendors and suppliers to resolve order issues, delays, or discrepancies

• Maintain organized records of orders, receipts, and inventory

• Verify and check the accuracy of delivered items against purchase orders

• Collaborate with finance or admin staff for invoice matching and payment processing

• Monitor stock levels and help maintain adequate inventory of frequently used items

• Suggest process improvements for ordering efficiency and cost savings

• Ensure compliance with clinic purchasing policies and budget limits

Qualifications

Required:

• High school diploma or equivalent

• Previous experience in order processing, purchasing, or administrative support

• Excellent organizational skills and attention to detail

• Strong communication skills (written and verbal)

• Ability to manage multiple orders and timelines simultaneously

• Basic proficiency with Microsoft Office (Excel, Outlook, Word) and/or order management tools

Preferred:

• Experience in a clinical, educational, or healthcare setting

• Familiarity with inventory tracking systems or procurement software

• Knowledge of therapy or educational materials is a plus

Work Environment

• May require sitting at a computer for extended periods

• Occasionally lifting or organizing supply shipments

• Collaborative, fast-paced, and mission-driven environment

• Remote or hybrid options may be considered depending on experience

Why Work at Chatterbox?

• Join a passionate and collaborative team focused on making a difference

• Be part of a growing, values-driven clinic

• Support professionals who are changing lives every day

• Opportunities for growth, training, and cross-functional experience