Order Management Coordinator

Valid8 Financial, Inc.; Woodinville (WA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Generous PTO

Disability Insurance

Employee Assistance Program

Pet Insurance

Job summary

Precor is seeking an Order Management Coordinator to own the end-to-end order lifecycle from entry to delivery. You will coordinate with Sales, Operations, Warehouse, and Finance to ensure accuracy, timely fulfillment, and clear customer communications.

The role requires attention to detail, strong organizational skills, and the ability to manage multiple orders in a fast-paced environment. Woodinville, WA-based position with competitive benefits.

Qualifications

• Associate degree or equivalent experience in business/ops fields.
• 2+ years in order management, customer service, logistics, or related function.
• Experience using SAP or other ERP systems for orders.
• Experience with order entry, changes, holds, delivery dates, status.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and communication skills.
• Proficient with Microsoft Excel.

Responsibilities

• Process and coordinate customer orders from entry to fulfillment and delivery.
• Validate orders for product, quantity, pricing, and customer data for accuracy.
• Maintain accurate order data and documentation across the lifecycle.
• Serve as primary contact for order inquiries and updates.
• Collaborate with Sales to review requirements and changes.
• Monitor inventory and coordinate with Operations/Warehouse for shortages.
• Schedule shipments and prepare shipping docs with carriers.
• Identify and resolve order delays, discrepancies, and issues.
• Maintain records of changes, communications, and resolutions.
• Coordinate cross-functionally to align fulfillment, invoicing, and delivery.
• Prepare regular order status and fulfillment reports.
• Analyze data to identify trends and improvement opportunities.

Skills

Order management

SAP

Excel

Customer service

Communication

Attention to detail

Time management

Education

Associate degree in Business Administration, Supply Chain, Logistics, or related field

Bachelor's degree (preferred) in related field

Tools

ERP systems

SAP

Microsoft Office

Job description

The Order Management Coordinator supports the end-to-end customer order lifecycle, from order entry and validation through shipment and delivery. This role serves as a key connection point between customers, Sales, Operations, Warehouse, Finance, and other internal teams to ensure orders are processed accurately, issues are resolved promptly, and customer requirements are met.

The Order Management Coordinator is responsible for maintaining accurate order information, coordinating fulfillment activities, monitoring order status, and proactively addressing issues that could impact timely delivery. This role requires strong attention to detail, organizational skills, customer service capabilities, and the ability to effectively manage multiple priorities in a fast-paced environment.

Responsibilities

• Process and coordinate customer orders accurately and efficiently from order entry through fulfillment and delivery.
• Validate orders for product, quantity, pricing, customer information, delivery requirements, and other relevant order details to ensure accuracy and compliance with company policies.
• Maintain accurate order data and documentation throughout the order lifecycle using SAP and other applicable systems.
• Serve as a primary point of contact for customer inquiries related to orders, providing timely updates on order status, changes, availability, and delivery schedules.
• Partner closely with Sales to review customer requirements, communicate order changes, resolve issues, and ensure orders progress through fulfillment as expected.
• Monitor inventory availability and coordinate with Operations and Warehouse teams to identify potential shortages, fulfillment constraints, or other issues that may impact customer orders.
• Coordinate shipment schedules and required shipping documentation with Operations, Warehouse, carriers, and other relevant partners to support timely delivery.
• Monitor orders throughout the fulfillment process and proactively identify and resolve exceptions, including delays, product shortages, order discrepancies, shipping errors, and other issues that may impact delivery.
• Maintain accurate records of order changes, customer communications, shipment information, and issue resolution.
• Partner cross-functionally with Sales, Finance, Operations, Warehouse, and other teams to ensure alignment across order fulfillment, invoicing, customer requirements, and delivery.
• Prepare regular reports on order status, fulfillment activity, inventory availability, and other order management metrics.
• Analyze order and fulfillment data to identify trends, recurring issues, process improvement opportunities, and potential cost savings.
• Proactively identify opportunities to improve order accuracy, efficiency, customer experience, and overall order-to-delivery performance.

Qualifications

• Associate degree in Business Administration, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
• 2+ years of experience in order management, customer service, logistics, supply chain, or a related operational function.
• Experience using SAP or another ERP system to process, maintain, and track customer orders.
• Experience with order entry, order changes, order holds, delivery dates, order status, or similar order management activities.
• Strong attention to detail and commitment to order accuracy.
• Strong organizational and time-management skills, with the ability to manage multiple orders, priorities, and deadlines simultaneously.
• Strong problem-solving skills, with the ability to investigate issues, identify root causes, and drive timely resolution.
• Excellent communication and interpersonal skills, with the ability to work effectively with customers, internal stakeholders, and external partners.
• Proficiency with Microsoft Office, particularly Excel.

Preferred Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field.
• Experience supporting order-to-delivery processes within a manufacturing, equipment, or other physical-product environment.
• Experience working cross-functionally with Sales, Operations, Warehouse, Finance, and Customer Service teams.
• Experience with SAP order management processes in a manufacturing or distribution environment.

Pay Range: $25.00-$29.00 per hour

The pay range represents the low and high end of the anticipated pay range for this position based at our Woodinville, WA headquarters. The actual pay offered for this position will depend on numerous factors including individual performance, business objectives, and if the location for the job changes. Our pay is just one component of Precor’s total rewards strategy that also includes region-specific health and welfare benefits.

As an organization, one of our top priorities is to maintain the health and well-being of our employees and their families. To achieve this goal, we offer robust and comprehensive benefits including:

• Medical, dental and vision insurance
• Generous paid time off policy
• Short-term and long-term disability
• Access to Employee Assistance Program; including access to mental health services
• Pet insurance and so much more!

About Precor

Precor is known for developing and manufacturing the most innovative and reliable commercial fitness equipment on the market. With over 40 years of empowering exercisers, trainers, business owners, and operators alike we take pride in offering world-class fitness solutions across over 13,000 facilities and 100+ countries. We sweat every detail to bring best-in-class product solutions into commercial facilities, meeting exercisers wherever they are: at work, at school, in the gym, or on the road.

Precor is an equal opportunity employer and committed to creating an inclusive environment for all our applicants. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you would like to request an accommodation regarding the application/interview process or are having difficulty using our website for application purposes, please contact:[e-mail]