Order Management Administrator

ABBTECH; Trenton (NJ); Remote; USD 36,000 - 53,000; Full time

Job summary

A leading information services provider is seeking an Order Management Administrator in the U.S. to oversee the order lifecycle from processing to invoicing. This remote position requires collaboration with various business teams and strong analytical skills. The ideal candidate has a Bachelor's degree and proficiency in MS Office 365. Join us to support a seamless customer experience in this flexible work environment.

Benefits

Medical, Dental, and Vision Insurance

Retirement Savings Plan

Paid Parental Leave

Paid Time Off (PTO)

Qualifications

• 2+ years of professional experience in a fast-paced environment.
• Ability to work some overtime during peak hours.
• Strong proficiency in MS Office 365 Applications.

Responsibilities

• Oversee the end-to-end workflow of the order lifecycle.
• Collaborate with sales to clarify order fulfillment.
• Investigate and resolve customer access issues.

Skills

MS Office 365 Applications

Problem-solving skills

Organizational skills

Attention to detail

Education

Bachelor’s Degree

Job description

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we’re driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information — when, where and how people need it. We’re seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

The Order Management Administrator is responsible for overseeing the end-to-end workflow of the order lifecycle- including initial processing, invoicing, payment, and adjustments- ensuring accuracy and compliance with established guidelines. The role involves close collaboration with multiple business teams to efficiently process, and expedite sales orders, and troubleshoot access-related and other service-related concerns, ensuring seamless customer experience.

This remote position is U.S. – based only (excluding U.S. territories)

What You'll Do

• Collaborate with EBSCO Sales team to obtain and clarify essential information for accurate order fulfillment

• Verify royalty payments and site access for licensed database orders; work closely with sales to resolve discrepancies

• Coordinate with EBSCO regional offices to address and resolve issues related to invoicing, payments, and order adjustments

• Investigate and resolve access issues across all business lines to ensure uninterrupted customer experience

• Oversee the intake and distribution of customer documentation, ensuring accurate review and delivery to relevant departments for further action

• Identify and resolve issues related to customer account mappings to maintain data integrity

• Demonstrate thorough knowledge of EBSCO’s procedures and policies related to order processing and invoicing

• Assist with department projects and other tasks assigned to support team goals

Your Team

You will be welcomed as a member of the Order Management team, a collaborative group of approximately 10 professionals that provide essential support to multiple departments across the company. Our team enjoys the flexibility and greater work life balance working remotely offers. There will be ample resources, tools, training, and support to ensure your success as an Order Management Administrator and your development and career growth at EIS.

About You

• 2+ years of professional experience in a fast-paced environment

• Ability to work some overtime during peak hours in June and December, and on special projects as assigned.

• Strong proficiency and practical application ability with MS Office 365 Applications (Outlook, Word, PowerPoint, and Excel).

What sets you apart

• Bachelor’s Degree

• Strong problem-solving skills with the ability to analyze issues and develop effective solutions

• Excellent organizational and time management abilities; able to prioritize tasks and meet deadlines

• Exceptional attention to detail, ensuring accuracy in all aspects of work

• Positive, collaborative attitude with a strong team-oriented mindset

Pay Range

USD $36,875.00 - USD $52,680.00 /Yr.

The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position’s work location.

EBSCO provides a generous benefits program including:

-Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts

-Retirement Savings Plan

-Paid Parental Leave

-Holidays and Paid Time Off (PTO)

-Mentoring program

And much more! Check it out here: https://www.ebsco.com/about/benefits

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

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Location US-Remote

ID 2025-1808

Category Accounting-Finance

Position Type Full-Time Regular

Remote Yes