Order Management Administrator

Flextronics International USA, Inc; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Flex in Austin, TX seeks an Order Management Administrator to manage orders through the lifecycle, ensure accurate entry, production planning, and on-time delivery. You will process new orders and changes, communicate committed ship dates, validate configurations, and coordinate with production control to align material and capacity with customer requirements.

You will also release work orders and shipping authorizations, generate routine reports, respond to information requests, and assist in

Qualifications

• Three years of customer order changes in a manufacturing/shipping environment.
• Proficient in MS Office and basic computer skills.
• HS diploma required; college degree preferred.

Responsibilities

• Manual order entry into production planning system.
• Process customer order changes by entering requests into planning systems.
• Communicate order status to customer including initial committed ship dates and follow up on interim changes.
• Release authorizations to shipping department to deliver product.
• Validate order configurations for manufacturability per customer rules.
• Validate material and capacity availability based on products ordered and ship dates.
• Resolve low level scheduling conflicts such as material and capacity issues.
• Coordinate expedite requests and adjust schedules within limited parameters.
• Run routine reports for internal and customer inquiries.
• Ensure work orders and shipping authorizations meet lead time goals.
• Support quality in resolving customer incidents.

Skills

Typing

Organization

Interpersonal skills

Computer skills

Education

HS diploma

College degree preferred

Tools

Word processing

Spreadsheet

Presentation

Database systems

Job description

Job Summary

The Order Management Administrator is responsible for managing customer orders throughout the order lifecycle, ensuring accurate order entry, production planning, and on‑time delivery. This role supports customers by processing new orders and order changes, communicating committed ship dates and order status updates, validating product configurations for manufacturability, and ensuring material and production capacity align with customer requirements. The Order Management Administrator works closely with production control, manufacturing, shipping, quality, and customer service teams to resolve scheduling conflicts, coordinate expedite requests, release work orders and shipping authorizations, and support the timely fulfillment of customer orders. Additionally, the role generates routine reports, responds to customer information requests, and assists in resolving customer quality incidents while maintaining established lead time, response time, and delivery performance goals.

Responsibilities

• Manual order entry into production planning system.
• Process customer order changes by entering customer requests into planning systems.
• Communicate order status to customer including initial committed ship dates and follow up on interim order changes.
• Release authorizations to shipping department to deliver product.
• Validate order configurations for manufacturability per customer’s product rule sets.
• Validate material and capacity availability based on products ordered and in accordance with customer requested ship dates.
• Resolve low level scheduling conflicts such as material and capacity availability issues.
• Coordinate and communicate order expedite requests to production control, may include preliminary determination of material and capacity availability, lead‑time restrictions, and modification of schedules within limited parameters.
• Run routine reports in support of customer information requests and internal reporting requirements.
• Ensure work orders are released to manufacturing and authorizations for shipping are released in time to meet established goals for lead time, response time and committed ship dates.
• Provide support to quality function in resolution of customer incidents.

Experience

• At least three years of customer order changes in a manufacturing/shipping and receiving environment.
• Ability to type, utilize telephones, computer applications such as work‑processing, spreadsheet, presentation and database systems. Requires good organizational, follow‑up and interpersonal skills. Good with basic computer skills.
• HS diploma required/college degree preferred.

Benefits

• Full range of medical, dental, and vision plans.
• Life Insurance.
• Short‑term and Long‑term Disability.
• Matching 401(k) Contributions.
• Vacation and Paid Sick Time.
• Tuition Reimbursement.

Job Category

Global Procurement & Supply Chain

Sponsorship Available: No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations for individuals with a disability during the application process.