Order Expeditor & Entry Specialist

PRODUCTIVITY, INC.

Plymouth (MN)

On-site

USD 30,000 - 33,000

Full time

3 days ago

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Benefits offered by this job

Medical, Dental, Vision Insurance

401k with Match

Paid Time Off

Job summary

Productivity Inc in Plymouth, MN is seeking an Expeditor - Order Entry to support purchasing with high attention to detail and excellent customer service. Full-time position, 40 hours/week, 8 AM to 5 PM, Monday through Friday, with comprehensive benefits from day one.

You will process vendor acknowledgments, monitor workflows, coordinate with suppliers, maintain PO records in P21, and assist warehouse operations.

Qualifications

Ability to read and comprehend packing slips, POs, invoices, and other docs; basic arithmetic.
High school education with at least one year of general office or administrative experience.
Professional communication with internal customers and external vendors.
Strong attention to detail with excellent organizational and multitasking skills.
Proficiency with computers, including 10-key, alphanumeric data entry, and basic typing skills.
Working knowledge of Microsoft Excel and familiarity with Microsoft Word.
Excellent telephone and customer service skills.
Self-motivated and able to work independently with minimal supervision.

Responsibilities

Process vendor order acknowledgments daily using acknowledgment automation software and ERP systems to ensure accurate and timely purchase order updates.
Monitor automated acknowledgment workflows, review exceptions, resolve discrepancies, and maintain data integrity between supplier communications and internal systems.
Respond promptly to internal and external expedite requests by coordinating with suppliers and internal stakeholders to obtain shipment updates and delivery commitments.
Communicate with suppliers to verify order status, shipping information, delivery schedules, and backorder details, proactively identifying and addressing potential supply chain disruptions.
Maintain accurate purchase order records within P21 by reviewing supplier portals, acknowledgments, shipment notifications, and related documentation.
Track open purchase orders and supplier commitments, ensuring updates are reflected in company systems and communicated to affected teams as needed.
Perform daily receiving and inventory transaction activities, ensuring accuracy, proper documentation, and timely processing of received materials.
Support continuous improvement initiatives by identifying opportunities to streamline acknowledgment processing, order tracking, and supplier communication workflows through automation and process enhancements.
Assist with warehouse operations, inventory management, and cross-functional support activities as required to meet customer and business needs.
Perform other duties and responsibilities as assigned.