OR Supplies Coordinator

aah; Winston-Salem (NC); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Day 1 Health Coverage

Generous PTO

Parental Benefits

Retirement contributions

Education Reimbursement

Job summary

Wake Forest Baptist Medical Center is seeking an inventory specialist for Surgical Services. You will order, receive, and distribute equipment and supplies, ensuring inventory accuracy and cost control across all operating rooms.

Responsibilities include maintaining the inventory database, conducting cycle counts, and coordinating with clinical staff to meet case needs. This role involves vendor interactions and ensuring compliance with CMS tracking requirements.

Qualifications

• High School Diploma required.
• 2 years of inventory management experience.
• Prior hospital inventory training preferred.

Responsibilities

• Procure and maintain inventory levels for surgical supplies.
• Record and track inventory in databases; ensure accurate counts.
• Coordinate with surgeons and clinical staff on inventory needs.
• Work with vendors to return obsolete items and manage recalls.

Skills

Inventory management

Vendor relations

Education

High School Diploma

Job description

Department:

11900 Wake Forest Baptist Medical Center - General Stores and Central Supply

Status:

Full time

Benefits Eligible:

Yes

Hou rs Per Week:

40

Schedule Details/Additional Information:

Vary s

Pay Range:

$21.85 - $32.80

Position Highlights:

• Location: Winston Salem, North Carolina
• Full Time

What We Offer:

• Day 1 Health Coverage: Choose from either copay or HSA-eligible health insurance options with coverage starting on your first day of work.
• Generous PTO: Accrual starts at up to 25 days/year, to be used for vacations, sickness, holidays, and personal matters.
• Parental Benefits: Six weeks paid birthing-mother maternity leave & four weeks paid parental leave for non-birthing parents.
• Retirement: Up to 7% employer-paid retirement contributions
• Education Reimbursement: We invest in your professional growth, offering up to $2,500 per year towards a bachelor's degree and up to $5,000 per year towards a graduate degree.

Job Summary:

Orders, receives and distributes equipment and supplies utilized in Surgical Services. Controls operating cost by requisitioning adequate inventory level based on utilization. Works with clinical staff and meets with surgeons to determine optimum inventory levels to meet their needs. This position is responsible for maintaining department inventory database to reflect accurate inventory values. Conducts monthly inventory cycle counts to ensure department meets Internal Auditing standards. Responsible for daily gathering (picking) of needed inventory supplies and instruments for each individual operating room case. Serves as a resource to all staff within the department for any supplies and /or equipment issues. Requests appropriate FDA approvals and any supplemental Medicare charge codes prior to any new generic supplies or equipment being brought into the department for use. Contacting and interacting routinely with vendors to obtain information on new products, product changes, samples, evaluation of products, back orders, special promotions, alternate products, etc. Manages proper documentation of service specific high dollar inventory Manages Trackcore data base as required by CMS requirements for tracking biological and non biological implants; while ensuring proper billing for these items

What You'll Need:

• High School Diploma Required
• 2 years of inventory management experience.
• Prior hospital inventory training preferred

What You'll Do:

Ensures the highest possible level of service to the Surgical Services Department through accurate acquisition of required supplies while striving to adhere to the department budget. Accurately performs PeopleSoft on-line purchases by providing correct accounts numbers, product information and prices. Works to control operating costs and maintain optimum inventory levels by requisitioning supplies based on utilization and item order history to prevent over stocking, stock-outs, shortages, or cancellation of a surgical case.Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the operating room. Rotates all inventory to promote first in, first out usage. Actively removes all expired inventory and addresses short dated supplies on a daily basis. Utilizes 'Just in time' inventory skills whenever possible to improve inventory turns. Conducts monthly inventory cycle counts and actively adjusts class item numbers to reflect accurate on hand quantities. Requests class item number in a timely manner for all items added to inventory. Inactivates any unneeded class item numbers. Keeps shelves properly labeled and updated with current information.Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Recommends to clinical staff any inventory changes or adjustment that can help prevent inventory losses due to low or no usage. Resolves manufacturer recalls as quickly as possible to promote patient safety. Requests appropriate FDA approvals and any supplemental Medicare charge codes prior to any new generic supplies or equipment being brought into the department for use. Contacting and interacting routinely with vendors to obtain information on new products, product changes, samples, evaluation of products, back orders, special promotions, alternate products, etc.Responsible for daily gathering (picking) of needed inventory supplies for each individual operating room cases. This position is required to pick at least 4 /5 cases per hour or approximately 20 cases daily with no more than 4 valid concerns reported by the clinical staff each month to the Manager or Supervisor.Responsible for encoding all service specific specially implants ordered and received into the tracking database each day as required by the Nurse implant Manager and Implant Manager to meet the needs of our clinical staff. As well as working with the operating room billing staff to ensure these products are billed to