Optical Service Rep - Full time - West Bloomfield

Henry Ford OptimEyes; West Bloomfield Charter Township (MI); On-site; USD 30,000 - 38,000; Full time

Job summary

Henry Ford OptimEyes in Michigan seeks a friendly front desk associate to greet patients, answer inquiries, and efficiently handle sales and appointment scheduling in a busy optical retail setting.

You will enter prescriptions, coordinate with pharmacies, and help customers select eyeglasses or contacts while keeping accurate records and handling cash; training includes Web Denis and Medicare/Medicaid processes.

Qualifications

• High School Diploma or GED is required.
• Basic math skills are required.
• Experience in retail, hospitality, or customer service is required; optical experience is preferred.

Responsibilities

• Greet and direct patients in person or over the phone.
• Schedule appointments and maintain patient electronic medical records.
• Process sales transactions accurately in POS system and handle cash drawer.
• Explain ocular tomography and other products to patients.
• Enter prescriptions for eyeglasses and contacts; coordinate with pharmacies.

Skills

Customer service

Phone etiquette

Organization skills

Multitasking

Basic math

Education

High School Diploma or GED

Job description

General Summary

Greets and directs patients in a friendly, professional and efficient manner. Investigates and resolves patient inquiries concerning merchandise, service, and billing in person or over the phone. Completes and records sales transactions accurately in HFO Point of Sale (POS) system. Works closely with all HFO departments to coordinate patients’ services.

Principal Duties And Responsibilities

• Effectively maintains multiple phone lines while utilizing proper telephone etiquette. Turns information inquiries into scheduled appointments.
• Accurately and efficiently schedules appointments, completes and maintains patient electronic medical records. Accurately and consistently maintains the cash drawer and sales ledger.
• Explains Ocular Corneal Tomography to all patients over the age of 18.
• Performs entry into HFO’s point of sale system.
• Performs prescription entry for eyeglasses and contact lenses. Follows medical triage guidelines for emergency cases.
• Communicates prescription information with pharmacies. Places order and directly ships to patient homes or businesses.
• Interprets doctor’s prescriptions and answers customer questions. Suggests products and enhancements to address specific prescription questions.
• Answers basic and complex customer questions or concerns. Has an understanding of products and services that are available to customers.
• Demonstrates a desire to create value for customers and exceed customer expectations.
• Handles multiple customers effectively with tact and a sense of urgency. Redirects customers to appropriate source if necessary.
• Trained on Web Denis, Medicare/Medicaid certified to speak with agents.
• Works closely with all departments to coordinate services.

Knowledge, Skills And Abilities Required

• High School Diploma or GED required.
• Basic math skills required.
• Previous retail, hospitality, or customer service experience required. Previous optical experience preferred.
• Ability to demonstrate effective organization skills, prioritize multiple tasks and daily activities.
• Requires completion of all training courses as directed by Henry Ford OptimEyes.
• Must practice the customer skills as provided through on-going training and in-services.

Working Conditions

• Works in retail optical environment.
• Must attend monthly staff meetings, before hours, to promote and build effective teams to insure everyone is committed to corporate goals.
• Requires evening and weekend hours.
• Must be able to walk, stand and bend for extended periods of time