Ops Support & Compliance Coordinator

FlightSafety International; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

FlightSafety International seeks an Operations Support and Compliance Coordinator to assist the Director of Standards and Program Managers with CFR 14 Part 61/121/135/142, EASA, and FAA requirements.

The role involves maintaining program libraries, ensuring document accuracy, and developing systems for records, audits, and reporting to DOS, DOT, PMs, and Customer Support Manager. Travel may be required.

Qualifications

• Associate's degree preferred or 3 years of related experience.
• Thorough knowledge of FAR Parts 61, 91, 121, 135, 141, 142 and FAA Order 8900.1.
• Fluency in English, both spoken and written.

Responsibilities

• Maintain library of Part 121/135 certificate holder programs, manuals and documents.
• Ensure accuracy and currency of required documentation.
• Develop and maintain systems for instructor and training records; track manuals and checklists.
• Prepare reports for DOS, DOT, PMs, and Customer Support Manager.
• Conduct internal audits to ensure compliance with FM regulations and QMS.
• Assist in drafting training programs and revisions to comply with FAR Parts 121, 135 and 142.
• Coordinate with the DOS on instructor training and currency.
• Travel as required.

Skills

English fluency

IT hardware basics

Education

Associate degree preferred

Tools

IBM PC compatible

Job description

About FlightSafety International

FlightSafety International is the world’s premier professional aviation training company and supplier of flight simulators, visual systems and displays to commercial, government and military organizations. The company provides training for pilots, technicians and other aviation professionals from 167 countries and independent territories. FlightSafety operates the world’s largest fleet of advanced full-flight simulators and award-winning maintenance training at Learning Centers and training locations in the United States, Canada, France and the United Kingdom.

Purpose of Position

The Operations Support and Compliance Coordinator is responsible for assisting the Director of Standards (DOS) and Program Managers (PMs) at the Center in the administration of the CFR 14 Part 61/121/135/142, EASA, other NAA and FAA Order 8900.1 requirements by performing the following duties.

Tasks and Responsibilities

• Maintain a library of Part 121/135 Certificate holder approved programs, manuals and documents or an electronic equivalent required to conduct training, testing, and checking of these carriers.
• Ensure accuracy and currency of required documentation.
• Develop and maintain systems required to maintain current Instructor / Check Airmen / TCE Records of Training; and status of all required manuals, checklists, and other Certificate holder documents.
• Maintain Instructor Training documentation and the computerized instructor record keeping system to comply with FM regulatory requirements, Part 142, and FlightSafety's policies.
• Utilizing the computerized record keeping system, compile data and prepare reports for the Director of Pilot Training (DOT), Director of Pilot Standards (DOS), Program Managers (PMs), and Customer Support Manager.
• Conduct internal audits of training records to ensure conformance with the Quality Manual, ISO 9001 2000 and compliance with applicable FM regulations, JM requirements, and FSI mandated training.
• Provide information to Program Managers and instructors, as necessary, regarding JM requirements and specific requirements in Part 121 /135/142 Training Programs, Operations Manuals, and Operations Specifications.
• Coordinate with the DOS on instructor training, qualification, and currency.
• Assist the DOS, DOT, and Program Managers in drafting training programs and revisions to approved training programs to comply with FAR Parts 121, 135, and 142.
• Assist the DOS in ensuring compliance pertaining to FM regulations parts 61, 91, 121, 135, 142, and the FlightSafety Operations Manuals.
• Establish and maintain good public relations and a close working relationship with the Directors of Flight Operations and/or Chief Pilots of FlightSafety's Customers.
• Communicate with the Compliance functional group, the JM Head of Training and other Learning Center staff members regarding CFR 121/135 Certificate holder manuals and documents, and other course documents.
• Assist the DOS in identifying and ensuring compliance with FM Regulations, Inspector Handbooks, and JM requirements.
• Assist the DOS, DOT, and Program Managers in scheduling necessary checks and evaluations required for instructor currency/certification in accordance with all applicable regulations and FlightSafety's policies.
• Maintain FlightSafety's commitment to customer satisfaction while performing job duties.
• lnteract within a cooperative environment through beneficial behavior, commitment to common goals, contribution to problem solving, communication of ideas and suggestions, and encouragement to other employees and departments.
• Accountable for the security of FSI materials, projects and business information regarding the methods and techniques used in the production and usage of FSI products.
• Accountable for the accuracy and completeness of assigned tasks.
• Able to adhere to a work schedule including prompt and regular attendance.
• Report, on a timely basis, any safety hazards observed in work area, equipment, and/or building to appropriate person(s) for correction.
• Participate in the Quality Management System (QMS) activities at assigned site and adhere to the processes related to accomplishing the site's QMS goals.
• Support FlightSafety's, and its subsidiaries', commitment to ethical behavior by basing our priorities on lawful and ethical conduct as we deal with coworkers, customers, vendors and others in all of our operations. (See Sarbanes-Oxley Act of 2002)
• Prepare correspondence as directed by the DOS.
• Prioritize work on a daily, weekly and monthly basis.
• Travel, as required.

Minimum Education

• Associate's degreefrom a two-year college or technical school preferred, or three years' related experience and/or training; or equivalent combination of education and experience; equivalency years experience substitution must be in related field.

Minimum Experience

• Possess a minimum of one (1) year's experience in an aviation related field.
• Knowledge of FAR Parts 61, 91, 121, 135, 141, 142, 121 Appendix E and F, FlightSafety Operations Manual, and FAA Order 8900.1 . Thorough knowledge and understanding of all applicable FAA, EASA, TC and other NAA regulations.

Knowledge, Skills, Abilities

• Fluency in English, through both verbal and written communications; able to speak, understand, read and write; a second language is a plus.
• IBM PC and/or compatible computer with printer
• Various peripheral computer equipment: Modem, ZIP Drive, external hard drives, etc.
• Various office equipment: FAX, Copier, and Multi-line Telephone

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.The employee may be required to stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.While performing the duties of this job, the employee frequently works near moving mechanical parts.The employee occasionally works in high, precarious places and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes of airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration.The noise level in the work environment is usually moderate.

FlightSafety is an Equal Opportunity Employer/Vet/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.