OPS SENIOR CLERK - 78900126

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

State Health Insurance

Dental & Vision Insurance

Retirement Plan

Life Insurance $25k

Job summary

Florida Commission on Offender Review in Tallahassee is seeking an OPS Senior Clerk to provide confidential clerical support for Clemency Investigations. Responsibilities include routing mail, answering phones, preparing electronic files for Clemency Board meetings, and maintaining case records.

The role requires attention to detail, strong grammar, and proficiency in MS Office. State benefits include health coverage, retirement, and life insurance; background checks are required.

Qualifications

• High School Diploma or equivalent.
• Up to one year of related experience.

Responsibilities

• Answer telephones.
• Maintain Eligibility Review Form files for distribution to investigators.
• Convert hard copy clemency files to electronic files by preparing the files for scanning and then scanning the files.
• Update progress within an Excel tracking document.
• Respond to applicant inquiries via letter and/or electronic mail.
• Receive, process, copy, scan, and distribute clemency board materials.
• Assist with maintaining files, records and reports.
• Handle incoming and outgoing mail.
• Work security detail for Commission Hearings when scheduled.

Skills

Knowledge of proper grammar and office

Active listening & problem solving

Written & verbal communication

Multitasking & adaptability

Teamwork and independence

Attention to detail

Knowledge of criminal justice/court

Education

High School Diploma

Tools

Adobe Acrobat Pro

Microsoft Office Suite

Job description

Requisition No:882621

Agency: Commission on Offender Review

Working Title: OPS SENIOR CLERK - 78900126

The Florida Commission on Offender Review is looking to fill the Senior Clerk – OPS. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post‑release decisions affecting inmates and ex‑offenders. The commission functions as a quasi‑judicial, decision‑making body. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

This positon is located in the Office of Clemency Investigations.

BENEFITS

• State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
• Supplemental insurance options available for dental and vision.
• Retirement plan through Valic, includes employer contribution.
• $25,000 Life Insurance Policy option.

POSITION DESCRIPTION

The OPS‑Senior Clerk performs varied and extremely confidential work providing clerical and other essential support relating to Clemency Investigation by receiving and routing incoming and outgoing mail; answering the telephone; preparing electronic files for Clemency Board Meetings; responding to applicant inquiries; updating information in the applicant’s file and/or clemency database; receiving, processing, copying, scanning, and distributing various material relating to clemency cases; and performing additional clerical functions as needed.

EXAMPLES OF WORK

• Answer telephones.
• Maintain Eligibility Review Form files for distribution to investigators.
• Convert hard copy clemency files to electronic files by preparing the files for scanning and then scanning the files. Follow prescribed procedures for the conversion of Clemency Board meeting files. Apply appropriate naming conventions.
• Timely and accurately update progress within an Excel tracking document.
• Respond to applicant inquiries via letter and/or electronic mail.
• Receive, process, copy, scan, and distribute With a Hearing and Without a Hearing cases.
• Update information in the applicant’s file and/or clemency database.
• Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency cases.
• Assist with processing; maintaining; and arranging for storage and retrieval of archived documents, records, and reports.
• Assist with annual close out clemency files received from field offices.
• Handle incoming and outgoing mail.
• Work security detail for Commission Hearings when scheduled.
• Perform other duties as required.

MINIMUM REQUIREMENTS

• High School Diploma.
• Up to one year of related experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of proper grammar and general office procedures.
• Knowledge of Adobe Acrobat Pro.
• Knowledge of Microsoft Office Suite.
• Knowledge of criminal justice/court related documents.
• Possess active listening skills with problem solving/critical thinking capabilities.
• Ability to prepare and maintain confidential and accurate information.
• Ability to work as part of a team, as well as independently.
• Ability to adapt, be flexible, and multi-task between assignments.
• Ability to work efficiently in stressful environment, while exhibiting coping skills and emotional maturity.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact with individuals from internal and external agencies.
• Ability to follow verbal and written instructions.
• Ability to review and edit data and correspondence with accuracy and completeness.
• Ability to sort data alphabetically, numerically, and categorically.
• Ability to receive and appropriately act upon critique/training in a positive manner.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re‑screening at least every five (5) years.

**NOTE: It is unacceptable to use the statement “See resume” in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application. Please use complete sentences, correct grammar, and punctuation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.