OPS RECEPTIONIST

Florida; Town of Florida (NY); On-site; USD 21,000 - 23,000; Part time

Benefits offered by this job

Benefits eligibility

Job summary

Florida Department of Veterans' Affairs is seeking a Receptionist (temporary OPS) at a skilled nursing facility in Pembroke Pines, FL. Primary duties include greeting visitors, handling inquiries, routing calls, and basic clerical tasks while supporting residents and staff. 20 hours/week with potential benefits eligibility.

Requirements include 1 year of clerical experience or relevant college coursework, and proficiency with Word, Excel, and Outlook. Weekend and holiday availability is required.

Qualifications

• Must be willing to accept part-time employment (20 hours per week).
• Must be willing and able to work a schedule that includes weekends and holidays.
• One year clerical experience or college education in secretarial/business studies.
• Fluent in English (reading, writing, speaking).
• Experience using Word, Excel and Outlook.

Responsibilities

• Respond to inquiries and obtain information for the public and visitors.
• Greet visitors in a courteous manner.
• Provide limited information about services and routes calls.
• Take and deliver accurate messages to staff in a timely fashion.
• Maintain order in reception and provide reading material to visitors and residents.

Skills

English fluency

Clerical experience

MS Office (Word, Excel, Outlook)

Education

One year clerical experience or college education in secretarial/business studies

Tools

Microsoft Office Suite

Job description

Hourly Rate: $15.38

May be eligible for benefits (if worked average 30+ hours/week)

The Florida Department of Veterans' Affairs is an agency dedicated to serving those who served U.S. We are seeking motivated, dynamic individuals! Our skilled nursing facility boasts a loyal team of long-term employees and a fantastic work culture.

Other vacant Receptionist (shared) positions may be filled from this advertisement within six (6) months of the closing date

*Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certificates, etc.) to your application.

MINIMUM QUALIFICATIONS:

• Must be willing to accept part‑time employment (20 hours per week).
• Must be willing and able to work a schedule that is inclusive of weekends and holidays.
• One (1) year clerical experience or college education from an accredited institution OR vocational/technical training in the area of secretarial science or office/business studies.
• Fluent in the English language: reading, writing, and speaking both in person and on the telephone.
• Experience using Microsoft Office Suite, including Word, Excel and Outlook.

Preference will be given to applicants with the following experience:

• Basic bookkeeping; cash handling; and clerical experience, including filing.
• Employment experience in a long-term care facility.

POSITION DESCRIPTION:

The incumbent is responsible for responding to inquiries and obtaining information for the general public, customers, visitors, and other interested parties. Incumbents provide information regarding activities conducted at establishment, location of departments, offices, and employees within organization.

Incumbent greets visitors to the facility in a courteous manner.

Provides limited information to the general public regarding services rendered at the State Veterans’ Nursing Home.

Answers and routes external and in-house calls.

Takes and delivers accurate messages to appropriate staff members in a timely fashion.

Maintains order in the reception area provides magazines and other reading material to visitors as well as residents.

Ensure adequate lighting and comfortable room temperatures are maintained within the reception area.

Ensures at all times Residents Rights as well and Resident confidentially are protected.

Prepare letters, reports, forms and other documents, ensuring that they are accurate and timely.

Delivers medication received via the mail immediately to the respective section.

Assists families and visitors with meal receipts and with the purchasing of meals.

Coordinates mail flow in and out of the office, along with collecting and distributing parcels.

Performs basic bookkeeping; filing; cash handling; and clerical duties.

Able to remain calm in emergencies and capable of using an overhead PA system for announcements.

Performs other routine office duties as instructed by supervisor.

This position is an OPS (Temporary) position

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

PEMBROKE PINES, FL, US, 33025

Nearest Major Market:

Fort Lauderdale

Nearest Secondary Market:

Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.