OPS PALM SPECIALIST - 80900816

State of Florida; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

State of Florida's Department of Juvenile Justice seeks an OPS Palm Specialist in Tallahassee to manage invoice processing in MFMP, audit invoices and purchase orders, and ensure timely approvals.

The role requires familiarity with FLAIR, Ariba on Demand, HIPAA compliance, and strong Excel skills. You will verify PO data, support audit requests, and help maintain accurate voucher summaries.

This is an on-site position with standard business hours in a focused public-sector environment.

Qualifications

• Experience auditing and processing payments.
• Knowledge of MFMP and MFMP/AOD.
• Knowledge of FLAIR and Ariba on Demand.
• Ability to communicate effectively in writing.
• Eligible for employment with State of Florida; pass background checks.

Responsibilities

• Review and process MFMP invoices and purchase orders.
• Audit invoices to ensure compliance with statutes and policies.
• Verify PO information against receipts and documentation.
• Manage voucher summary approvals and coding accuracy.
• Support certification forward process and respond to auditors.
• Work hours 8:00am–5:00pm, 40 hours weekly.

Skills

Auditing

Payment processing

Attention to detail

Written communication

Time management

Tools

FLAIR

Ariba on Demand

MFMP

Microsoft Office

Excel

Job description

Select how often (in days) to receive an alert:

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882793

Working Title: OPS PALM SPECIALIST - 80900816

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION

Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

DUTIES AND RESPONSIBILITIES

This position will be responsible for Exception Handler/Invoice Manger approving in My Florida Market Place (MFMP) payments of invoices, audit of invoices and purchase orders. The position will review and process the electronic invoices submitted from a vendor through MFMP. Perform audits on invoice in MFMP to ensure compliance with all applicable statutes and departmental policies and procedures.

Verifies purchase order information against order received and supporting documentation. Ensures that invoices are approved within 5 business days once received in MFMP/AOD. Contact staff when necessary to ensure the following information are in AOD for each purchase received: acknowledgment of receipt, invoice information, purchase order and certification statement.

Serves as the final approver for the voucher summary daily. Ensure payments on the summary are coded correctly and verify transaction date for compliance. Assists in the management of the certification forward process for the Department. Assists with providing and submitting the information requested by the Department of Financial Services auditors and purchasing liaisons.

Performs other related duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Accounting Information Resource (FLAIR)

Ariba on Demand (MyFlorida MarketPlace)

Health Insurance Portability and Accountability Act (HIPAA) and other state and/or federal laws

Microsoft Office Products

Creating Excel Worksheets

Ability to:

Determine work priorities, assign work, and ensure proper completion of work assignments

Solve problems and decision making

Work independently

Establish and maintain effective working relationships with others

Communicate effectively verbally and in writing

Experience auditing and processing payments.

Preference will be given to candidates with six months experience

• Knowledge of FLAIR.
• Knowledge of Florida PALM.
• Working in a position with regulatory responsibilities.
• Create ad hoc reports.
• Processing payments.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.