OPS GOVERNMENT ANALYST I - 42903068 1 1

State of Florida; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

State group insurance

Florida Deferred Compensation Plan (

401(a) FICA Alternative Plan

Job summary

Florida Department of Agriculture and Consumer Services is seeking an OPS Government Analyst I to coordinate The Emergency Food Assistance Program (TEFAP) and Commodity Supplemental Program (CSFP). The role involves guiding agencies, distributing USDA foods, and ensuring program compliance.

Travel may be required; applicants must complete the candidate profile and undergo background screening. Benefits include state insurance and retirement plans.

Qualifications

• High school diploma or equivalent with 7 years of related experience, or
• Bachelor’s degree with 3 years of related experience, or
• Master’s degree with 1 year of related experience.

Responsibilities

• Serves as coordinator for TEFAP and CSFP programs and guides agencies and the public.
• Manages allocation, ordering, and distribution of USDA Foods for TEFAP and CSFP.
• Collaborates with USDA and communicates with agencies, vendors, and distributors.
• Performs data collection, surveys, and analyses to inform reports.
• Provides training and technical assistance on program compliance and procedures.
• Handles inquiries and maintains program records and reports.
• Supports emergency management functions during disasters.

Skills

USDA regulations

inventory management

data analysis

customer service

oral/written communication

problem solving

Education

High school diploma or equivalent

Bachelor’s degree

Master’s degree

Tools

word processing

spreadsheet software

database software

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883550

Agency: Agriculture and Consumer Services

Working Title: OPS GOVERNMENT ANALYST I - 42903068 1 1

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FOOD, NUTRITION AND WELLNESS

***OPEN COMPETITIVE OPPORTUNITY--

CONTACT:

William Wright [phone]

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and seven (7) years of professional or nonprofessional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work;or

A bachelor’s degree (4 years) from an accredited college or university and three (3) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work; or

A master’s degree (6 years) from an accredited college or university and one (1) year of required experience as listed above.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).


• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.


• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities.Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Travel will vary based on activities scheduled.

Must be willing to obtain additional training opportunities appropriate to job functions.

Processes invoices in accordance with Section 215.422, Florida Statutes.

NOTES:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Some weekend and evening travel required for attendance/presentations at reviews, trainings, conferences, and meetings.

JOB DUTIES:

Serves as a program coordinator for The Emergency Food Assistance Program (TEFAP) and Commodity Supplemental Program (CSFP). Provides guidance to agencies and the public regarding all aspects of the program. Explains program regulations, requirements, criteria, etc., to interested parties. Ensures timely submission of reports. Provides technical assistance and training.

Responsible for the allocation, ordering, and distribution of USDA Foods for the TEFAP and CSFP programs utilizing the United States Department of Agriculture (USDA) web-based ordering system. Monitors and reviews USDA foods requests, statuses and inventory levels at recipient agencies. Trains recipient agencies on the use of the electronic ordering system.

Collaborates with the USDA regarding the ordering of USDA Foods. Communicates regularly with local agencies, vendors, and distributors regarding food shipments. Assists recipient agencies, vendors and distributors with delivery problems and complaints. Ensures timely follow-up on any complaints reported to the division. Reviews and processes food loss reports from recipient agencies and warehouses, pursues claims for replacement or compensation, and follows up to completion.

Assists with surveys to obtain information about USDA Foods, such as food packages, and compiles responses and data for use in

analyses and reports.

Provides recipient agencies with relevant USDA communications, technical assistance, and information on all aspects of the program, including pertinent regulations, policies, and procedures. Provides technical assistance to recipient agencies regarding program compliance, proper food storage, food loss, etc., through on-site visits, reviews, correspondences, and training. Schedules and conducts annual recipient agency training. Stays current on all USDA regulations, policies, and instructions as well as applicable state statutes, policy or rules.

Monitors program participation rates, caseload management, and inventory levels at local agencies for the CSFP program. Provides technical assistance and training to agencies regarding program participation and best practices. Reviews, verifies, and validates the delivery of services through the review of invoices, deliverables, and documentation and signing off on documentation for reimbursements as assigned by the program director. Submits required documents for payment processing within three (3) business days after receipt.

Responsible for the timely submission of federal reports to the USDA-Food Nutrition Service (FNS) for TEFAP and CSFP, including the FNS-191 and FNS-292. Serves as back-up for the submission of the FNS-153.

Develops and maintains TEFAP and CSFP Procedures Manual. Disseminates information and revisions to recipient agencies, division staff, web site, etc.

Handles telephone inquiries and requests from government agencies, recipient agencies, businesses and other interested parties.

Confers with federal, state and local government agencies and other persons and organizations regarding commodity programs.

Collaborates with division staff on the development and dissemination of nutrition education materials.

Assists with the emergency management functions of the division during periods of disaster.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the USDA federal nutrition program requirements and regulations.


• Knowledge of principles and practices of inventory management.


• Skill in operating a personal computer using word processing, spreadsheet, and database software.


• Skill in providing excellent customer service to both internal and external customers.


• Ability to interpret laws, rules, and regulations.


• Ability to analyze, synthesize, and evaluate a variety of data for use in program operations.


• Ability to prepare and maintain detailed records, files, and reports.


• Ability to work effectively under pressure and meet strict deadlines while maintaining attention to detail.


• Ability to work independently and communicate both verbally and in writing.


• Ability to establish and maintain effective working relationships with others.

THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA

Working for the State of Florida as an OPS employee is more than just a paycheck.

• Participation in state group insurance (must meet eligibility requirements*);


• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com ;


• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32307

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.