OPS Financial Specialist - 31902040

Florida; Tallahassee (FL); Presencial; USD 52 000 - 66 000; Tempo integral

Resumo da oferta

The State of Florida Division of Emergency Management is seeking a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation. You will manage subgrant agreements and reimbursement payments for Mitigation grant programs, ensuring compliance and timely processing.

You will develop and monitor subgrant agreements, provide technical assistance to subrecipients, and maintain comprehensive project records.

Qualificações

• Minimum of one year of experience in grant or contract management.
• Minimum of one year finance, accounting, data entry, or payment processing experience.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

Responsabilidades

• Ensure compliance with federal and state laws, rules, and regulations.
• Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
• Review and process all financial documentation for subgrant reimbursement payments to ensure accuracy and timeliness.
• Provide technical assistance to subrecipients to complete subgrant agreements and reimbursement requests.
• Maintain project files and tracking of all subgrant agreements and payments, including amendments and closeout documentation.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in federal and state financial systems as needed.
• Perform disaster-related duties and assist in response and recovery activities as needed.
• Perform other duties as assigned.

Conhecimentos

Grant management

Financial reporting

Data entry

Written communication

Independent work

Travel readiness

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886470

Agency: Division of Emergency Management

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation, responsible for all subgrant agreements and reimbursement payments for Mitigation’s grant programs. Duties include, but are not limited to:

• Ensure compliance with federal and state laws, rules, and regulations.
• Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
• Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner.
• Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement.
• Maintain project files and tracking of all assigned subgrant agreements and payments, including amendment and closeout documentation.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in federal and state financial systems as needed.
• Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to the development of subgrant agreements and reimbursement payment packages.
• Ability to work independently, as well as under close supervision in approach to job tasks and assignments.
• Demonstrated experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Ability to manage multiple assignments and prioritize completion in an effective manner.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• A minimum of one year of experience in grant or contract management, or other related fields.
• A minimum of one year finance, accounting, data entry, or payment processing experience.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.