OPS Compliance Monitor - 31902095

State of Florida; Tallahassee (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

The State of Florida is seeking an OPS Compliance Monitor in Tallahassee, responsible for overseeing compliance activities for state and federal grant programs. This role involves monitoring subrecipient agreements, conducting risk assessments, and ensuring compliance with federal regulations. Candidates should hold a Florida Certified Contract Manager certificate and be prepared for extended hours during disaster response efforts.

Benefits

Equal Opportunity Employer

Drug-Free Workplace

Qualifications

• Must obtain FCCM within 12 months.
• Ability to work more than 10 hours per day.
• Willingness to support disaster response for up to 14 days.

Responsibilities

• Conduct compliance monitoring for state and federal grant programs.
• Evaluate subrecipient compliance and risk assessments.
• Conduct site visits and audits to ensure compliance.

Skills

Compliance monitoring

Risk assessment

Problem-solving

Effective communication

Team collaboration

Education

Florida Certified Contract Manager (FCCM)

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:855008

Agency: Division of Emergency Management

Working Title: OPS Compliance Monitor - 31902095

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This is a professional position within the Bureau of Recovery’s Monitoring Unit and reports to the Compliance Supervisor. This position is responsible for conducting compliance monitoring activities for applicants and sub-recipients of state and federal grant programs administered by the Bureau of Recovery within the incumbent’s geographic area.

Specific duties include, but not limited to:

• Follow established procedures to monitor compliance with federal grants rules and regulations, specifically 2 CFR Part 200.
• Review subrecipient agreements and other relevant compliance documents to ensure:
  • documentation is maintained demonstrating the proper identification, selection, and designation of subrecipients, subcontractors, and other vendors;
  • agreements contain all appropriate requirements;
  • budgets are consistent with proposal requirements; accurate in the calculation of salaries, direct and indirect expenses; compliant with established regulations.
• Work with supervisor to make recommendations to Compliance staff for revisions when appropriate.
• Evaluate each subrecipients’ risk of noncompliance with federal statutes, regulations, and the terms and conditions of the subaward, implements procedures to assign level of risk, and ensures proper level of monitoring.
• In conjunction with Compliance staff, monitor the activities of the subrecipients as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved.
• Verify that every subrecipient is audited as required:
  • conduct follow-up and ensure that the subrecipient takes timely and appropriate action on all deficiencies pertaining to the federal award;
  • issue a management decision for applicable audit findings pertaining to the federal award;
  • contribute to resolving audit findings related to the subaward.
• Conduct site visits, desk audits, and/or reviews subrecipients’, subcontractors’, and other vendors’ financial and performance reports (including backup documentation as required) to assess compliance with regulations and substantiate payments made.
• Coordinate periodic comprehensive compliance reviews of subrecipients.
• Recommend and implement corrective actions as necessary.
• Provides subrecipients, subcontractors, and other vendors with training and technical assistance on compliance related matters.
• Assist in the development and delivery of compliance related training and support to other Foundation staff.
• Track, document, and report all compliance monitoring activities.
• Performther duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/recipient/sub-recipient compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Ability to conduct risk assessments.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments.
• Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state and local government entities in response to public emergencies and disasters.
• Ability to perform and complete quality research.
• Ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principles.
• Ability to establish and maintain effective working relationships with others.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications.

Minimum Qualifications:

• Florida Certified Contract Manager (FCCM) certificate or the ability and willingness to obtain it within the first 12 months of employment.
• Ability and willingness to work more than 10 hours per day and be deployed in support of disaster response for up to 14 days, if needed.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time