BUDGET ADMINISTRATOR - SES - 31001455

Florida; Tallahassee (FL); Sur place; USD 85 000 - 115 000; Plein temps

Résumé du poste

The Florida Division of Emergency Management is seeking a Budget Administrator – SES to lead complex financial management for the bureau. You will supervise the budget team and coordinate budget development, amendments, and reporting with state agencies to support disaster preparedness and response.

Responsibilities include analyzing budgets, drafting LBRs, and ensuring alignment with Executive actions. This role requires strong Excel skills and experience with Florida’s LAS/PBS systems.

Qualifications

• Bachelor’s degree in accounting, finance, economics, or business administration.
• Minimum years of experience in budget/financial analysis with supervisory background.
• Experience with state budgeting processes and Florida accounting systems.

Responsabilités

• Lead financial analyses of state and federal programs for FDEM budget.
• Review and amend approved budgets, considering resources and program impacts.
• Develop and coordinate Legislative Budget Requests (LBRs) and narrative justifications.
• Input budget requests into LAS/PBS and liaise with OPB and legislators.
• Prepare LRPP data, performance measures, and unit cost analyses.
• Coordinate reporting of agency costs to OPB during disaster activations.
• Supervise budget team and ensure timely, accurate budgeting actions.

Connaissances

Budget management

Financial analysis

Supervisory experience

Microsoft Excel

Formation

Bachelor’s degree in accounting or finance

Outils

LAS/PBS

OPB coordination

Description du poste

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885655

Agency: Division of Emergency Management

Working Title: BUDGET ADMINISTRATOR - SES - 31001455

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as a Budget Administrator – SES in the Bureau of Financial Management and is responsible for managing and assisting the Financial Management budget team and the Division of Emergency Management in complex work involving the FDEM budget and other financial matters (preparation, implementation, and management). Duties include, but are not limited to:

• Manage and conduct financial management analyses related to state and federal programs administered by FDEM and conduct monitoring and reporting activities related to budgetary and financial matters.
• Manage and assist in reviews, conduct analyses, and make recommendations for proposed amendments and revisions to the approved budget. Availability of resources, impact on other programs, future year funding implications, program objectives, legislative intent, and other pertinent data should be considered.
• Manage and prepare related requests for budget amendments as assigned by coordinating with other sections within FDEM to develop a finished product.
• Manage and assist in the development of Legislative Budget Requests (LBR) and other financial matters, in conjunction with the Bureau and FDEM, utilizing procedures and guidelines established by the Executive Order of the Governor.
• Develop narrative justification and other supporting documentation for specific issues as assigned as it relates to the LBR.
• Analyze LBR requests submitted by FDEM and assist in further development of required narrative justification, workload statistics, other support data, and the preparation of forms and schedules.
• Input the FDEM’s budget requests into LAS/PBS and coordinate with the Office of Policy & Budget (OPB) and Legislative Analysts on the LBRs.
• Manage and prepare analyses for tracking of issues in Legislative Budget Requests and other financial matters, the Governor’s Recommendations, Senate Bill, House Bill, and the Conference Committee Bill up to and including the Appropriations Act.
• Manage and assist other FDEM staff with the development of the Long-Range Program Plan (LRPP), including the review and recommendation of performance measures and unit costs.
• Manage and assist with the alignment of budget requests and other financial matters, including performance measures and activities for the development of the annual LRPP. Review differences in requested performance measure unit costs and actual performance unit costs to ensure that the differences can be clearly justified.
• Manage and assist in the development of data and information required in response to requests by the Executive Office of the Governor (EOG) and the Legislature relating to budget and financial matters as well as special projects.
• Coordinate with FDEM to ensure timely and accurate formulation of fiscal impact statements for proposed legislation impacting the Division.
• Interpret approved budgets furnished by the EOG reflecting legislative actions.
• Manage and assist FDEM with technical advice and assistance regarding budgetary and financial matters, financial control systems, special projects, procedures for maintaining approved budgets, and related budgetary control, and inform necessary parties of new policies, methods, and instructions.
• Manage and allocate the budget by Bureau/program area in FLAIR (or other respective accounting program). Work with FDEM to request Catalog for State Financial Assistance numbers.
• Manage, review, make recommendations, and sign off on personnel actions related to salary rate and budget authority as assigned.
• Coordinate reporting of FDEM and other state agency costs to OPB during disaster activations.
• Complete assigned training and may conduct training when appropriate.
• Correspond on audits for the Financial Management Bureau at a federal and state level
• Maintain Federal Grants Tracking System, inclusive of inputs, updates and managing team member with similar tasks.
• May be required to work during Emergency Operation Center (EOC) activation in support of emergency response and recovery efforts, as well as any other FDEM related EOC support needs.
• Perform other related financial functions and responsibilities as assigned.
• Approve Financial Management Travel based on budget.
• Manage financial team members to ensure FDEM is in the best financial posture possible.
• Manage and complete forecasting analytics, to ensure budget and cash needs are met for both grey and blue sky activities.
• During declared state emergencies, you may be required to work more than 8 hours per day, including nights, weekends, and holidays, in support of disaster response.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge of State of Florida regulations, processing, and procedures as they relate to state budget management.
• Knowledge of methods of data collection and analysis.
• Knowledge of standard accounting procedures.
• Ability to work independently.
• Ability to collect, evaluate, and analyze fiscal data.
• Ability to communicate effectively both verbally and written.

Minimum Qualifications:

• A minimum of 7 years of experience in a financial analyst, budget analyst, or similar quantitative role or a bachelor’s degree or college credits from an accredited college or university with a major or emphasis in accounting, finance, economics, or business administration.
• A minimum of 5 years of supervisory experience.
• Working experience in FLAIR State accounting system.
• Experience using Microsoft Excel spreadsheets.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.