OPS BENEFITS CLERK - 72901433

State of Florida; Tallahassee (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

The State of Florida’s Department of Management Services in Tallahassee is seeking a Benefits Clerk to provide essential administrative support across the Division’s projects. This on-site role requires professionalism, confidentiality, and the ability to manage a wide range of assignments within tight timeframes.

You will handle email, mail, faxing, and filing; monitor and log division communications; support member calls; assist with enrollment and eligibility tasks; and back up Open

Qualifications

• High school diploma or higher.
• At least 1 year of professional administrative and data processing experience.
• Experience in human resources or employee benefits.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Providing administrative support for e-mailing, mailing, faxing, copying, scanning, and filing documents.
• Monitoring the Division mail pick-up, logging, distributing.
• Serving as support for answering and assisting member calls to Division main telephone line.
• Maintaining complete and accurate record of calls received to the Division main telephone line via the DSGI Customer Service Tracker.
• Providing support with DSGI Help email, Weight and Diabetes Management email, and Open Enrollment email.
• Researching, gathering, and providing information on member eligibility, effective dates, and other data.
• Assisting the Senior Benefits Analyst in maintaining database/log of enrollment and eligibility appeals, assigns appeals, sends member appeal acknowledgement letter.
• Providing backup support for Open Enrollment directed by the Benefits Administrator.
• Indentifying member complaint trends and recommends educational or communication strategies to mitigate future complaints and issues.
• Assisting with Medicare Secondary payer letters.

Skills

Administrative support

Microsoft Office

Data entry

Customer service

Communication skills

Organizational skills

Teamwork

Time management

Education

High school diploma or higher

Tools

Microsoft Word

Excel

Outlook

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883093

Agency: Management Services

Working Title: OPS BENEFITS CLERK - 72901433

Benefits Clerk - OPS
Division of State Group Insurance
State of Florida Department of Management Services
This is an on-site position located in Tallahassee, FL

Position Overview and Responsibilities:

The Department is seeking a highly motivated professional to serve as a Benefits Clerk in the Member Services Unit. This position is essential to providing administrative support in a variety of Division projects and activities. The incumbent must possess a high degree of professionalism and will be required to exercise independent judgment in managing and coordinating a wide range of assignments and projects. The duties of this position require a high degree of confidentiality, accuracy, and adherence to timeframes.

General Responsibilities:

• Providing administrative support for e-mailing, mailing, faxing, copying, scanning, and filing documents.
• Monitoring the Division mail pick-up, logging, distributing.
• Serving as support for answering and assisting member calls to Division main telephone line.
• Maintaining complete and accurate record of calls received to the Division main telephone line via the DSGI Customer Service Tracker.
• Providing support with DSGI Help email, Weight and Diabetes Management email, and Open Enrollment email.
• Researching, gathering, and providing information on member eligibility, effective dates, and other data.
• Assisting the Senior Benefits Analyst in maintaining database/log of enrollment and eligibility appeals, assigns appeals, sends member appeal acknowledgement letter.
• Providing backup support for Open Enrollment directed by the Benefits Administrator.
• Indentifying member complaint trends and recommends educational or communication strategies to mitigate future complaints and issues.
• Assisting with Medicare Secondary payer letters.

Other Duties:

Performs additional duties and projects assigned by management and provides cross-functional support to other DSGI work units for special projects and peak workload periods as required to support the Division’s operational needs. Provides prompt, professional, and courteous customer service in response to all inquiries and requests for information received by DSGI.

Knowledge, Skills, and Abilities:

• Knowledge of administrative office procedures and practices.
• Knowledge of using Microsoft Office, Word, Excel, and Outlook.
• Knowledge of inputting data into computer systems and applications.
• Strong organizational skills.
• Professional attitude with the ability to perform in small business environment.
• Ability to communicate effectively through verbal and written communication.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently and in a team environment.
• Ability to plan, organize and coordinate work assignments so that deadlines are met.
• Outstanding customer service skills.
• Ability to demonstrate appropriate, general, work expectations, such as:

1. a. Being punctual.
2. b. Use work time wisely.
3. c. Shows respect during meetings (e.g., limited sidebar conversations).
4. d. Follows agency and division security policies
5. e. Informs supervisors of status/progress of work items and/or issues regularly.
6. f. Provides excellent customer service internally and externally.

Minimum Qualifications:

• High school diploma or higher from an educational institution and
• One year of professional administrative and data processing experience.
• Human resources or employee benefits experience.
• Knowledge of Microsoft Word, Excel, and Outlook.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following provided email addresses:
[e-mail]
[e-mail].
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].
Successful completion of background screening will be required for this position.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.