OPS ADMINISTRATIVE ASSISTANT II - 64801958

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

State group insurance eligibility

Workers’ Compensation

Reemployment Assistance

Deferred Compensation

Employee Assistance Program

Job summary

The Florida Department of Health seeks an OPS Administrative Assistant II to support the Bureau of Child Health Quality. The role includes managing calls, mail, travel, meetings, and routine correspondence, under the supervision of the Bureau Chief.

This is a high-responsibility office position requiring discretion and strong organizational skills. Candidates should have a High School Diploma or GED, proficiency in Microsoft Office, and 3–5 years of administrative experience.

Qualifications

• Excellent written and verbal communication.
• Ability to follow instructions and ensure tasks are documented as completed.
• Ability to understand and apply state rules, regulations, policies and procedures.
• Basic word processing and spreadsheet skills; ability to create reports.
• Plan, organize, prioritize, coordinate, and carry out work assignments.
• Work independently and handle multiple tasks.

Responsibilities

• Represents the Bureau Chief in contacts with public officials and other agencies.
• Answers phones, handles mail, and manages supplies.
• Provides clerical support to the Bureau Chief and staff.
• Acts as liaison with other bureaus on administrative processes.
• Coordinates travel arrangements and prepares itineraries and reimbursements.
• Organizes meetings, schedules rooms, prepares agendas and materials.
• Processes routine correspondence and drafts responses.

Skills

Communication

Customer service

Independence

Task prioritization

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Word

Excel

Outlook

Teams

Job description

OPS ADMINISTRATIVE ASSISTANT II - 64801958

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886959

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64801958

This is an independent, highly responsible, and complex administrative position serving as administrative support to the Bureau of Child Health Quality. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the bureau. This position works under the supervision of the CMS Child Health Quality Bureau Chief.

Your Specific Responsibilities

• Represents the Bureau Chief in contacts with public officials, other government agencies and carries out assignments given by the Bureau Chief.
• Assists in the daily administrative activities of the office, including but not limited to, answering telephones, mail distribution and supply requisition and distribution.
• Provides clerical and administrative support to the Bureau Chief, Unit Directors and Staff.
• Acts as liaison with other bureaus pertaining to various administrative processes, policies, and procedures.
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements and tracks travel expenditures for the Bureau.
• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications. Coordinates and makes arrangements pertaining to conference calls. Responsible for negotiating contracts of offsite meeting rooms.
• Processes routine correspondence and drafts responses.
• Performs special assignments and other duties as assigned by the Bureau Chief.

Required Knowledge, Skills, and Abilities

• Must have excellent written, verbal, communication and customer service skills.
• Must be able to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.
• Must have the ability to understand and apply federal and/or state rules, regulations, policies and procedures
• Must have basic word processing and spreadsheet skills, including the ability to create spreadsheets and reports
• Ability to plan, organize, prioritize, coordinate, and carry out work assignments
• Ability to work independently and to effectively handle multiple tasks.
• Ability to establish and maintain effective working relationships with others.
• Ability to demonstrate a high level of computer competency
• Skilled in professional use of Microsoft Office Suite
• Knowledge of the procedures for handling State Travel Authorizations and Reimbursement

Qualifications

Minimum:

• High School Diploma or GED
• Microsoft Software experience (Word, Excel, Outlook, and Teams)
• Administrative Experience (3 - 5 years preferred)

Florida Department of Health Mission, Vision, and Values

Mission

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision

To be theHealthiestState in the Nation.

Values

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

This is not a remote position.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visitwww.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.