OPS - ADMINISTRATIVE ASSISTANT I - 31900119

State of Florida; Orlando (FL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant I to provide essential administrative support. This role involves preparing outgoing correspondence, managing document archives, and logging communications. The ideal candidate will possess strong proficiency in Microsoft Office and excellent communication skills, with a preference for bilingual candidates. Join a dedicated team in a supportive environment where your contributions will help streamline operations and enhance productivity. This is a fantastic opportunity to make a meaningful impact in a vital role within the organization.

Qualifications

• Proficiency in Microsoft Office and good communication skills are essential.
• Bilingual ability in Spanish and English is preferred.

Responsibilities

• Prepare outgoing correspondence such as letters and certificates.
• Scan documents for records retention and log voicemails.

Skills

Microsoft Office

Communication Skills

Bilingual (Spanish and English)

Office Equipment Proficiency

Job description

OPS - ADMINISTRATIVE ASSISTANT I - 31900119

Date: Apr 30, 2025

The State Personnel System is an E-Verify employer. For more information, visit our E-Verify Website.

Requisition No: 852242

Agency: Executive Office of the Governor

Working Title: OPS - ADMINISTRATIVE ASSISTANT I - 31900119

The primary responsibility of this position is to provide administrative support, including preparing outgoing correspondence, preparing various documents for records archive, retrieving voicemails and logging them into the tracking system, among other tasks. It requires general office knowledge and proficiency in Microsoft Office software.

Key Responsibilities and Time Allocation

1. 50% - Prepare outgoing correspondence such as courtesy letters, commemoratives, and certificates.
2. 30% - Prepare and scan various documents for records retention.
3. 10% - Log voicemails into the tracking system.
4. 5% - Perform other duties as assigned.
5. 5% - Additional responsibilities as needed.

Knowledge, skills, and abilities required include proficiency with office equipment and software, and good communication skills. Bilingual ability in Spanish and English is preferred.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and prohibits discrimination or violence in the workplace.

Candidates needing a reasonable accommodation under the Americans with Disabilities Act should notify the hiring authority and/or the People First Service Center at 1-866-663-4735 in advance.

The State of Florida maintains a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing as per Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, contact the People First Service Center at [phone], Monday through Friday, 8:00 a.m. to 6:00 p.m. Eastern time.