OPS Administrative Assistant – Department of Mechanical & Aerospace Engineering

University of Florida; Gainesville (FL); On-site; USD 80,000 - 100,000; Part time

Job summary

A major educational institution in Florida is seeking an Administrative Assistant to support seminars and events within the Department of Mechanical & Aerospace Engineering. The role involves coordinating logistics, assisting guests, and ensuring smooth front-office operations. Candidates should possess strong organizational skills and a valid driver's license. This position offers a salary of $16 per hour based on experience.

Qualifications

• Valid driver's license required.
• Ability to manage multiple tasks effectively.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate weekly MAE seminars, including logistics.
• Arrange travel and reimbursements for guests.
• Serve as the first contact at the front office.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Job description

Classification Title:

OPS-Sponsored Project Non-Clerical

Classification Minimum Requirements:

• Valid driver’s license (required).
• Demonstrated ability to manage multiple tasks with strong organizational and time-management skills.
• Proven communication and interpersonal skills with a record of delivering excellent customer service.
• Ability to foster a professional, positive and approachable personality.

Job Description:

The Department of Mechanical & Aerospace Engineering (MAE) is seeking a professional and detail-oriented Administrative Assistant to support seminars, events, and front-office operations. This role is ideal for someone who enjoys coordinating logistics, assisting guests, and keeping a department running smoothly.

Key Responsibilities:

• Coordinate weekly MAE seminars (set-up, catering, recording, guest support).
• Arrange travel and reimbursements for seminar speakers and visiting faculty.
• Support departmental events, including catering, RSVPs, setup, and cleanup.
• Serve as the first point of contact at the front office, answering phones and assisting visitors.
• Assist with supply orders, calendars, signage, and general administrative needs.

Expected Salary: $16 per hour; commensurate with experience Required Qualifications:

Must have a valid driver's license.

Preferred:

Familiarity with UF campus resources, services, and systems (e.g. UFGO, Concur).

Special Instructions to Applicants:

In order to be considered, you must confirm you have a valid driver's license, upload your cover letter, and CV/resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No