Operations Team Leader - Salem OR

GT Independence, LLC; Salem (OR); On-site; USD 55,000 - 85,000; Full time

Job summary

GT Independence, LLC is seeking a motivated Team Leader to guide a customer service-focused team in Salem, OR. You will provide daily direction, coach staff, and drive operational excellence while promoting a positive work environment.

This role emphasizes staff development, process improvements, and collaboration with management to meet performance metrics and service standards. Experience with DocuSign is a plus, and the position is office-based in Salem.

Qualifications

• Minimum of 2 years of leadership, supervisory, or related operational experience.
• Strong written and verbal communication skills.
• Demonstrated critical thinking, problem-solving, and decision-making abilities.
• Experience working on complex projects and process improvement initiatives.
• Strong organizational and administrative skills with the ability to prioritize workload and meet deadlines.
• Proven ability to manage competing priorities in a fast-paced environment.
• Ability to build positive working relationships with individuals from diverse backgrounds and experiences.
• Experience fostering teamwork and maintaining a highly effective team environment.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Comfortable using internet-based systems and business applications.

Responsibilities

• Provide daily direction, support, and communication to team members to ensure customer inquiries are handled accurately, efficiently, and professionally.
• Motivate, coach, develop, and recognize employees to drive engagement and performance.
• Conduct regular performance discussions and provide ongoing feedback and coaching.
• Support employee training, onboarding, and development initiatives.
• Foster a positive, collaborative, and high-performing work environment.
• Address employee concerns and communicate issues appropriately to management.
• Monitor daily workflows to ensure work is completed efficiently and effectively.
• Ensure service standards, performance metrics, and quality expectations are consistently met.
• Identify operational challenges and recommend process improvements that enhance efficiency and customer satisfaction.
• Promote adherence to company policies, procedures, and best practices.
• Participate in and lead special projects focused on operational excellence and continuous improvement.
• Assist management with workforce planning, scheduling, training programs, and employee recognition initiatives.
• Support the implementation of new processes, technologies, and operational improvements.
• Assist with documentation, training, and ongoing support related to the DocuSign platform.
• Help develop operational plans and prepare reports on project progress and departmental performance.
• Maintain accurate documentation and records as required.
• Assist with departmental reporting and analysis.
• Support management in achieving departmental goals and objectives.
• Perform other duties as assigned.

Skills

Leadership

Communication

Problem-solving

Project management

Organizational skills

Time management

Teamwork

Microsoft Excel

Microsoft Word

Outlook

Microsoft Teams

Education

High School Diploma or GED

Associate Degree preferred

Tools

Microsoft Excel

Microsoft Word

Outlook

Microsoft Teams

Job description

Location: Salem-Office-Based
Department: Operations
Reports To: Manager

Position Summary

GT Independence is seeking a motivated and service-oriented Team Leader to provide leadership, guidance, and daily operational support to a team of employees responsible for delivering exceptional customer service. This role is responsible for fostering a positive team environment, ensuring operational excellence, driving employee performance, and supporting continuous process improvement initiatives.

The Team Leader serves as a key resource for staff development, training, coaching, and project implementation while promoting GT Independence's mission, values, and commitment to outstanding service.

Key Responsibilities

Team Leadership & Employee Development

• Provide daily direction, support, and communication to team members to ensure customer inquiries are handled accurately, efficiently, and professionally.
• Motivate, coach, develop, and recognize employees to drive engagement and performance.
• Conduct regular performance discussions and provide ongoing feedback and coaching.
• Support employee training, onboarding, and development initiatives.
• Foster a positive, collaborative, and high-performing work environment.
• Address employee concerns and communicate issues appropriately to management.

Operations & Customer Service

• Monitor daily workflows to ensure work is completed efficiently and effectively.
• Ensure service standards, performance metrics, and quality expectations are consistently met.
• Identify operational challenges and recommend process improvements that enhance efficiency and customer satisfaction.
• Promote adherence to company policies, procedures, and best practices.

Process Improvement & Project Support

• Participate in and lead special projects focused on operational excellence and continuous improvement.
• Assist management with workforce planning, scheduling, training programs, and employee recognition initiatives.
• Support the implementation of new processes, technologies, and operational improvements.
• Assist with documentation, training, and ongoing support related to the DocuSign platform.
• Help develop operational plans and prepare reports on project progress and departmental performance.

Administrative Responsibilities

• Maintain accurate documentation and records as required.
• Assist with departmental reporting and analysis.
• Support management in achieving departmental goals and objectives.
• Perform other duties as assigned.

Required Education

• High School Diploma or GED required.
• Associate Degree preferred.

Experience & Qualifications

Required Qualifications

• Minimum of 2 years of leadership, supervisory, or related operational experience.
• Strong written and verbal communication skills.
• Demonstrated critical thinking, problem-solving, and decision-making abilities.
• Experience working on complex projects and process improvement initiatives.
• Strong organizational and administrative skills with the ability to prioritize workload and meet deadlines.
• Proven ability to manage competing priorities in a fast-paced environment.
• Ability to build positive working relationships with individuals from diverse backgrounds and experiences.
• Experience fostering teamwork and maintaining a highly effective team environment.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Comfortable using internet-based systems and business applications.

Preferred Qualifications

• Prior experience leading customer service, operations, enrollment, claims, or support teams.
• Experience working in healthcare, human services, or regulated industries.
• Experience training and developing employees.
• Familiarity with DocuSign or other electronic document management systems.

What Success Looks Like

In this role, you will:

• Lead a highly engaged and productive team.
• Deliver exceptional service to internal and external customers.
• Drive continuous improvement and operational efficiency.
• Support employee growth, development, and performance.
• Help implement effective processes and projects that strengthen departmental outcomes.
• Foster a culture aligned with GT Independence's mission and values.

Why Join GT Independence?

At GT Independence, we are committed to empowering people who choose self-direction as their path to independence. As a Team Leader, you'll have the opportunity to make a meaningful impact by supporting employees, improving operations, and helping ensure exceptional service for the individuals and communities we serve.

Qualifications

Skills

Required

Expert

Knowledge of administrative procedures

Expert

Expert

Expert

Proficient in MS Excel

Expert

Basic math skills

Expert

Expert

Microsoft Office suite

Expert

Education

Required

High School or better.

Preferred

Associates or better in General Business.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.