Operations & Systems Coordinator — Procore Admin & Process Builder

LMK Recruiting Solutions; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

LMK Recruiting Solutions seeks an organized, tech-savvy Operations & Systems Coordinator to anchor our COO and office team in Midtown Manhattan. You will streamline software workflows, document control in Procore, and administrative processes to scale with the company.

We value individuals who can turn chaotic processes into clear, repeatable systems, train others, and maintain strong cross-functional collaboration with design professionals, clients, and vendors.

Qualifications

• Tech-savvy and capable of quickly mastering new software and workflows.
• 3+ years in administrative support, operations coordination, or office management.
• Strong process mindset with a habit of building clear, repeatable SOPs.
• Clear, professional written and verbal communication; able to hold others accountable to a process.
• Construction background not required; Procore experience is a plus and will be trained.

Responsibilities

• Own Procore document control as the primary administrator for drawings, correspondence, and insurance docs.
• Manage drawings end-to-end: process, upload, quality-check, and troubleshoot plan errors with design pros.
• Integrate systems to move information between platforms and align plans, docs, and field logs.
• Build and document process: identify gaps and draft step-by-step SOPs; train the team.
• Be the liaison for internal teams, clients, design pros, and vendors on docs, submittals, and milestones.
• Support leadership directly with document prep, file organization, status tracking, and day-to-day office coordination.

Skills

Tech-savvy

Process mindset

Communication

Organizational skills

Attention to detail

Tools

Procore

MS Office (Excel/Docs)

Job description

LMK Recruiting Solutions seeks an organized, tech-savvy Operations & Systems Coordinator to anchor our COO and office team in Midtown Manhattan. You will streamline software workflows, document control in Procore, and administrative processes to scale with the company.

We value individuals who can turn chaotic processes into clear, repeatable systems, train others, and maintain strong cross-functional collaboration with design professionals, clients, and vendors.