Operations & Systems Coordinator

Coldspring; Cold Spring (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health

Dental

Optical

Medical FSA/HSA

Dependent Care (FSA)

Basic Life Plan

Short Term Disability

Long Term Disability

401K with Company Match

Profit Sharing (ROA)

PTO (Vacation)

Holidays

Jury Duty

Funeral Leave

Job summary

Coldspring is seeking a Operations Data Administrator to maintain quality control, inventory accuracy, and financial reporting across quarry and production operations in Cold Spring, MN. You will serve as a central admin/resource supporting field personnel, supervisors, and management while identifying practical improvements to reduce duplicates, improve data quality, and automate recurring tasks.

The role requires JDE ERP experience, advanced Excel, and the ability to learn Power BI, Forms,

Qualifications

• JDE or comparable ERP experience required.
• Advanced Excel skills including lookups and data cleanup.
• Familiarity with Power BI, Forms, Power Automate, SharePoint for reporting/workflows.

Responsibilities

• Update department metrics and support data processing teams.
• Maintain JDE rough stock and block records for locations, incl. corrections and inventory transitions.
• Review production reports (JDE/Excel) and month-end production review.
• Verify receiving and reconcile inventory discrepancies.
• Provide day-to-day support for paperwork, JDE errors, inventory questions, and reporting needs.
• Utilize Excel, JDE, BI, Forms, Power Automate, AI tools to reduce manual entry and improve reporting.
• Document processes and suggest improvements or automation opportunities.
• Assist in reviews of continuous improvement projects.

Skills

JDE ERP

Advanced Excel

BI tools

Power BI

Data reconciliation

Inventory understanding

Attention to detail

Communication

Tools

Power BI

Microsoft Forms

Power Automate

SharePoint

Job description

Description

This position will be accepting applications until 9/28/2026

Status

This is a full-time; salaried position

Hours

Monday - Thursday: 6am - 3:30pm & Friday: 6am - 10:30am

Benefits Offered to Full-time Employees

• Health
• Dental
• Optical
• Medical FSA/HSA
• Dependent Care (FSA)
• Basic Life Plan
• Short Term Disability
• Long Term Disability
• 401K with Company Match
• Profit Sharing (ROA)
• PTO (Vacation)
• Holidays
• Jury Duty
• Funeral Leave

Job Summary

Maintain the quality control to ensure accurate production, rough stock inventory, sales, financial support, and compliance information across supported operations. Serve as a central administrative and systems resource for quarry, administrative and operational personnel and management while identifying and implementing practical improvements that reduce duplicate entry, improve data quality, and automate recurring work.

What You'll Be Doing

• Update specific department metrics and support the data processing teams.
• Maintain JDE rough stock and block records for supported locations, including corrections, errors, resizes, saw-cut information, and related inventory transitions.
• Review production reports for supervisors and managers, including JDE and Excel reporting, Jetty totals, loaf-progress true-ups, sustainability block reporting, and month-end production review.
• Verify receiving into designated locations, investigate discrepancies, and support accurate inventory reconciliation.
• Provide day-to-day support to personnel for paperwork, JDE errors, production records, inventory questions, sales processing, accidents or incident-routing questions, and other operational administrative needs.
• Use Excel, JDE, Business Intelligence (BI), Microsoft Forms, Power Automate, AI tools, and other approved systems to reduce manual entry, standardize information, and improve reporting accuracy.
• Document processes, maintain work instructions, identify recurring errors, and recommend whether work should be eliminated, simplified, automated, or reassigned.
• Assist in the review and application of continuous improvement projects.

Requirements

• JDE or comparable ERP transaction experience.
• Intermediate to advanced Excel skills, including structured tables, lookups, reconciliation, and data cleanup.
• Ability to learn and use Power BI, Microsoft Forms, Power Automate, SharePoint, and other approved reporting or workflow tools.
• Understanding inventory movement, rough stock/block records, sales and invoicing processes, production reporting, and month-end reconciliation.
• Ability to use approved AI tools, data review, process documentation, and workflow improvement.
• Strong attention to detail and the ability to maintain accuracy while processing a high volume of transactions.
• Ability to work independently, organize competing priorities, and determine urgency in an operational environment.
• Strong problem-solving and critical-thinking skills with practical judgement regarding safety, inventory, customer services, and financial impact.
• Clear written and verbal communication skills for supporting field personnel, supervisors, managers, sales, accounting, and other departments.
• Ability to maintain confidentiality and handle operational, employee, customer, and financial information appropriately.
• General math, reconciliation, and date-validation skills.

MAKE YOUR MARK AND MAKE IT LAST

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, please call or text Karissa Lintgen at 320-685-4681 or email Karissa at [e-mail] for assistance.

COLDSPRING IS A VETERAN-FRIENDLY, WELLNESS ORIENTED, TOBACCO-FREE COMPANY.

Coldspring is an Affi... (Affirmative Action Employer, including Veterans and Individuals with Disabilities).

This is a representation of the position's entire pay grade range. Starting pay is based on an individual's skills, experience, and at the discretion of the hiring team.