Operations Support Sr

ONE Gas, Inc.

Austin (TX)

On-site

USD 55,000 - 85,000

Full time

2 days ago

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Benefits offered by this job

Medical/Dental/Vision packages

Paid Time Off

401(K) plan with 100% match up to 6%

Profit Sharing contributions

Life Insurance

Education Assistance and Tuition Reimb

Job summary

ONE Gas, Inc. is seeking a detail-oriented Operations Support professional to ensure accurate documentation of capital construction work and timely processing of contractor invoices.

You will reconcile and finalize project records, assist with forecasts, and collaborate with Field Operations, Engineering, GIS and Property Accounting to maintain data quality. Qualifications include 2–4 years of relevant experience, proficiency with JES/Maximo/Oracle/Markview/PowerPlant/BI/SharePoint/Excel, and

Qualifications

Two to four years of relevant experience; minimum one year required.
Experience reviewing project or construction documentation and/or contractor invoices.
Experience with office equipment and software used in essential functions.
Experience reading and interpreting manuals, maps and reports.
Ability to communicate effectively with internal and external customers.
Fluent written and spoken English.

Responsibilities

Provide operations support for accurate, complete and timely documentation of capital construction work and processing contractor invoices; assist with financial forecasts.
Close out construction projects and process invoices, including job orders, as-builts, logs, records, pricing and supporting docs.
Enter or verify data in JES, Maximo, Oracle, Markview, PowerPlant, ONE Map, BI, SharePoint, and Excel and prepare reports (finish docs, invoice coding, debit memos, journal entries).
Communicate with Field Ops, Engineering, GIS and Property Accounting on documentation quality and pending work status.
Support financial forecasting by analyzing project statuses and invoice timing.
Maintain regular attendance; perform additional duties as assigned.

Skills

Documentation review

Invoice processing

Customer communication

English fluency

Education

Associate's Degree preferred in business administration

Tools

JES

Maximo

Oracle

Markview

PowerPlant

ONE Map

Business Intelligence

SharePoint

Excel

Job description

This position will be fully onsite at our Austin Service Center at 9228 Tuscany Way.

Responsibilities

Key Duties and Responsibilities

Provides operations support related to accurate, complete and timely documentation of capital construction work and/or ensures accurate, complete and timely reconciliation and processing of contractor invoices and assists with financial forecasts.
Compile, analyze, reconcile, and complete all tasks associated with closing a construction project and/or processing contractor invoices:
- Job orders and completion reports
- Designed versus constructed projects including as-builts
- Leakage and repair logs
- Service line documentation
- Pipeline data such as compliance records
- Major materials
- Invoices & supporting documentation
- Contractor Daily Progress Reports
- Contract terms & pricing
Utilize JES, Maximo, Oracle, Markview, PowerPlant, ONE Map, Business Intelligence, SharePoint, and Excel to enter or verify data and prepare reports including but not limited to:
- Completion Reports & supporting documentation
- Invoice FERC account coding and supporting documentation
- Debit memos & journal entries for labor and property corrections
- Job-to-job material transfers
Communicate effectively with Field Operations, Engineering, GIS, and Property Accounting on quality of documentation and status of pending work.
Assist and support financial forecasting processes by analyzing project statuses and invoice timing.
Regular and reliable attendance is required in performance of job.
Employee may be required to perform additional duties as assigned.

Qualifications

Education Requirements

Associate's Degree preferred in business administration, other related field, or an equivalent combination of formal education and the following job related experience.

Experience

This role typically calls for two to four years of relevant experience; (Minimum of one-year relevant experience is required). (Education can substitute for experience if applicable. Typically, one year of formal education is equivalent to one and a half to two years of relevant experience.)
Experience reviewing project or construction documentation and/or contractor invoices.
Experience in use and function of office equipment applicable to position including:
- computers, photocopiers, and applicable software listed under Essential Functions.
Experience with policies, procedures, and use of terminology applicable to position.
Experience reading and interpreting various types of manuals, forms, publications, maps and reports.
Experience interacting, advising and communicating effectively with internal and external customers.
Experience composing and preparing correspondence and reports.
Demonstrated ability to read and write fluently in English.

Licenses and Certifications

Additional Requirements

Mobility to travel in and around office facilities.
Communicate and/or exchange information or instructions.
Visual abilities sufficient to perform job duties.

This job description is meant as a guideline for employees of ONE Gas, Inc. It is not a definitive or exhaustive description and consequently may not include all tasks or functions related to the position. This document does not create, and is not part of, an employment contract. Please note the position may change to meet the changing requirements of the business. Employees may be assigned duties either, in addition to or instead of, those set out in this document and the position is subject to further changes at management’s discretion.

About Us

ONE Gas provides natural gas distribution services to more than 2.3 million customers in Kansas, Oklahoma and Texas. Headquartered in Tulsa, Okla., its divisions include Kansas Gas Service, the largest natural gas distributor in Kansas; Oklahoma Natural Gas, the largest in the state; and Texas Gas Service, the third largest in the state in terms of customers.

Its largest natural gas distribution markets by customer count are Oklahoma City and Tulsa, Okla.; Kansas City, Wichita and Topeka, Kan.; and Austin and El Paso, Texas. ONE Gas serves residential, commercial, industrial, transportation and wholesale customers in all three states.

Inclusion & Diversity is a core value at ONE Gas. We know that every employee makes a difference and contributes to our success through their unique talents and abilities. We also acknowledge that we can accomplish great things by listening and learning from each other.

ONE Gas has great benefits! Here are just a few:

Medical/Dental/Vision packages that fit your family's needs.
Paid Time Off
401(K) plan that is 100% matched up to 6%.
Profit Sharing contributions may also be made under the 401(k) Plan.
Basic and Optional Employee Term Life Insurance.
Education Assistance and Tuition Reimbursement.

The job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of One Gas. Where positions are covered by a collective bargaining unit agreement, the terms and conditions of the agreement will apply.
ONE Gas, Inc., and its divisions will provide equal employment opportunity for qualified persons without regard to sex, race, religion, color, national origin, ethnicity, age, sexual orientation, gender identity or expression, disability, military status or genetic information or any other federal, state or local protected class.

Job Info