Operations Support Associate- St. Vincent Hospital

Allegheny Health Network; Erie (Erie County); On-site; USD 42,000 - 56,000; Full time

Job summary

Allegheny Health Network is seeking an Administrative Operations Assistant to support daily business activities across departments on site in Erie, PA. The role includes Kronos scheduling, timekeeping, payroll analysis, data entry and budget support, working closely with managers and directors to ensure smooth daily operations.

Responsibilities cover Kronos administration, timekeeping, reporting, and training, plus assisting with attendance tracking and competency/education records using

Qualifications

• High School/GED
• 1 year hospital or clerical experience
• 1 year Kronos experience
• 1 year payroll experience
• 1 year scheduling experience
• Associate’s degree- Medical Administration
• Bachelor’s degree- Medical Administration
• Microsoft Office proficiency

Responsibilities

• Kronos Administration: scheduling, timecard review, reporting, troubleshooting, training and issue resolution.
• Kronos Time Keeping: review timecards, code hours, payroll analysis, adjustments, reconcile timecards.
• Other Duties: data entry, report generation and support for departmental needs.
• Attendance Tracking: assist with absenteeism tracking and reporting.

Job description

GENERAL OVERVIEW

Facilitates and supports daily business operations for various departments. Assists managers with Kronos scheduling, payroll, daily reports and daily timekeeping, building and balancing schedules. Performs payroll maintenance, clerical functions (Microsoft Office), data entry, attendance tracking, and provides budget information. Works closely with managers and directors for all other day to day tasks. Assist in maintaining competency books & education tracking.

• Kronos Administration Manages Kronos system, including scheduling, timecard review, reporting, troubleshooting, training, and resolving issues. Collaborates with managers to balance schedules. (30%)


• Kronos Time Keeping Reviews timecards, codes hours, runs payroll analysis, makes adjustments, and resolves discrepancies. Coordinates with other staff to reconcile timecards (30%)


• Other Duties Perform other administrative and clerical tasks including but not limited to data entry, report generation, and assisting with various departmental needs. (30%)


• Attendance Tracking Assist with absenteeism tracking and report generation. (10%)

Company

Allegheny Health Network

Job Description

GENERAL OVERVIEW

Facilitates and supports daily business operations for various departments. Assists managers with Kronos scheduling, payroll, daily reports and daily timekeeping, building and balancing schedules. Performs payroll maintenance, clerical functions (Microsoft Office), data entry, attendance tracking, and provides budget information. Works closely with managers and directors for all other day to day tasks. Assist in maintaining competency books & education tracking.

• Kronos Administration Manages Kronos system, including scheduling, timecard review, reporting, troubleshooting, training, and resolving issues. Collaborates with managers to balance schedules. (30%)


• Kronos Time Keeping Reviews timecards, codes hours, runs payroll analysis, makes adjustments, and resolves discrepancies. Coordinates with other staff to reconcile timecards (30%)


• Other Duties Perform other administrative and clerical tasks including but not limited to data entry, report generation, and assisting with various departmental needs. (30%)


• Attendance Tracking Assist with absenteeism tracking and report generation. (10%)

Essential Responsibilities

• Kronos Administration Manages Kronos system, including scheduling, timecard review, reporting, troubleshooting, training, and resolving issues. Collaborates with managers to balance schedules. (30%)


• Kronos Time Keeping Reviews timecards, codes hours, runs payroll analysis, makes adjustments, and resolves discrepancies. Coordinates with other staff to reconcile timecards (30%)


• Other Duties Perform other administrative and clerical tasks including but not limited to data entry, report generation, and assisting with various departmental needs. (30%)


• Attendance Tracking Assist with absenteeism tracking and report generation. (10%)

Qualifications

Minimum

• High School/GED


• 1 year hospital or clerical experience

Preferred

• Associate’s degree- Medical Administration


• Bachelor’s degree- Medical Administration


• 1 year experience Kronos


• 1 year experience payroll


• 1 year experience scheduling

Disclaimer

The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement

This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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