Operations Supervisor

NIS America, Inc.; Santa Ana (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401k plan

Paid holidays

Vacation and sick leave

Job summary

A company specializing in operations is seeking an Operation Supervisor to lead the procurement function efficiently. This role includes developing procurement strategies and managing inventory activities. Ideal candidates will have a bachelor’s degree in Business or Supply Chain Management, coupled with several years of leadership experience in procurement. Key skills include strong communication, analytical abilities, and proficiency with procurement software. Competitive benefits include health coverage and a 401k plan.

Qualifications

• Several years of experience in procurement with leadership roles.
• Familiarity with relevant laws and regulations is essential.
• Proficiency in analytical skills and attention to detail is required.

Responsibilities

• Oversee the procurement function and manage inventory activities.
• Develop and implement procurement strategies that align with goals.
• Negotiate and manage supplier contracts to ensure favorable terms.

Skills

Communication

Negotiation

Analytical skills

Attention to detail

Time management

Education

Bachelor's degree in Business or Supply Chain Management

Tools

Procurement software

Google Workspace

Microsoft Office Suite

Job description

GENERAL POSITION SUMMARY

The Operations department oversees the purchasing role in the company, such as sellable goods, components, and office supplies. Operations tracks purchases from planning to purchase to delivery. This includes procurement, storage, distribution, and tracking of inventory items to ensure adequate stock levels, cost-effectiveness, and adherence to company standards.

The Operation Supervisor is responsible for leading and overseeing the procurement function within the organization and is responsible for overseeing the efficient management and control of all inventory-related activities within the organization. This role involves developing procurement strategies, and optimizing the procurement process to achieve cost savings and ensure the timely and efficient acquisition of goods and services.

DUTIES AND RESPONSIBILITIES

• Strategic Procurement Planning
  • Develop and implement procurement strategies that align with the organization's goals and objectives.
  • Identify cost-saving opportunities and drive efficiency improvements within the procurement function.
• Supplier Relationship Management
  • Establish and maintain strong relationships with key suppliers.
  • Negotiate and manage complex contracts to ensure favorable terms for the organization.
  • Address supplier concerns and resolve disputes effectively.
• Procurement Process Optimization
  • Streamline the procurement process to enhance efficiency and reduce costs.
  • Implement best practices and industry standards in procurement operations.
  • Monitor and improve procurement workflows and procedures.
• Cost Control and Budget Management
  • Develop and manage the procurement budget.
  • Analyze pricing trends, market conditions, and supplier performance to optimize costs.
  • Implement cost control measures and track cost savings.
• Sales Order Processing
  • Sales order management and fulfillment management.
• Compliance and Risk Management
  • Ensure that all procurement activities adhere to legal and ethical standards.
  • Mitigate procurement-related risks and maintain documentation for audits.
  • Stay informed about relevant laws and regulations.
• Reporting and Analysis
  • Prepare and present regular reports on procurement performance and key performance indicators.
  • Analyze data to identify opportunities for improvement and cost reduction.
• Team Leadership
  • Manage and mentor a team of procurement professionals.
  • Set performance goals, provide feedback, and conduct regular performance evaluations.
  • Foster a collaborative and results-oriented team culture.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Business, Supply Chain Management, or a related field.
• Several years of experience in procurement, with a proven track record in leadership roles.
• Knowledge of procurement software and tools.
• Excellent communication and interpersonal skills.
• Analytical mindset with attention to detail.
• Familiarity with relevant laws and regulations.
• Strong ethical standards and commitment to maintaining confidentiality.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Strong attention to deadlines.

PREFERRED QUALIFICATIONS

• Professional certifications in procurement (e.g., CSCP, CPIM, CIPS).
• Understanding of customs, VAT and Incoterms for export/import activities.
• Strong knowledge and working experience with ERP.
• Exceptional communication and presentation skills.
• Strong math and research skills.
• Basic knowledge of the differences between Nintendo Switch / Sony PS4 & PS5 / Microsoft Xbox game consoles.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Background working in Japanese manufacturing company is plus.

OTHER REQUIREMENTS

• Supervisory Responsibilities: No

KEY ATTRIBUTES

• Solid verbal and written English communication skills.
• Strong ethical standards
• Good time management skills
• Good negotiation skills
• Critical thinking and problem-solving skills
• Planning and organizing skills
• Team working skills with respect
• Stress tolerance
• Detail Oriented
• Steady and prudent

WORK ENVIRONMENT & PHYSICAL DEMANDS

• Work is typically performed either in an office environment with a moderate noise level or at your home.
• While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers, and may lift and/or move up to 25 pounds.
• Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure, or identify using eyesight and adjust vision focus.
• Abilities to communicate verbally and in writing to individuals and groups.

COMPENSATION & BENEFITS

• Benefits: Health, Dental & Vision coverage, 401k plan
• Health care: effective first of the month following 30 days waiting period.
• 401K: Require 3 months of service to be eligible.
• Paid holidays; 88 hours of vacation first year; 56 hours sick leave per year
• Discretionally Year-end bonus (TBD) may be available