Operations Specialist - PT

Waukegan-Park-District; Waukegan (IL); On-site; USD 22,000 - 25,000; Full time

Job summary

Waukegan Park District is seeking an Operations Specialist to conduct inspections of facilities, sites, equipment, and amenities, identifying life-safety concerns and ensuring compliance with safety codes. On-site presence is required, with data entry in the EHS system and coordination with Risk Management.

The role demands 3+ years of self-directed work, strong communication and bilingual abilities, and the ability to travel between facilities using District vehicles.

Qualifications

• At least 3 years of self-directed administrative or clerical work.
• Experience with facility inspections and safety compliance preferred.
• High school diploma or GED required; bilingual preferred.

Responsibilities

• Conduct inspections of facilities, sites, equipment, and amenities.
• Document findings and report hazards identified during inspections.
• Maintain inspection schedules and enter data in the EHS software.
• Assist contractors on inspection sites and provide on-site support.
• Drive District vehicles and travel between facilities as needed.

Skills

Communication skills

Bilingual English/Spanish

Education

High School diploma or GED

Tools

EHS management software

Microsoft Forms

MS Office (Excel/Word/Outlook)

Job description

Compensation & Benefits:Expected hiring range $16.22 to $18.73 based on education, experience, and skills.Click here for a quick look at benefits!Position SummaryThe purpose of the Operations Specialist is to conduct inspections for various Waukegan Park District facilities, sites, equipment, and amenities to identify life-safety, maintenance, and operational concerns and ensure compliance with applicable safety and fire protection requirements. This position requires on-site presence and is not a remote role. This position is required to adhere to all Waukegan Park District (District) policies and procedures.Essential FunctionsConducts scheduled inspections of facilities, sites, equipment, amenities, and other assigned areas including, but not limited to, accessing rooftops as required, in accordance with insurance requirements, fire codes, and industry standards.Documents inspection findings of facilities, sites, equipment, amenities, and other assigned areas.Identifies and reports potentially unsafe conditions, hazards, or violations encountered during inspections or other assigned duties.Adheres to inspection schedules as established by the Risk Management Department.Maintains inspection schedules in the Environmental, Health, and Safety (EHS) management software.Enters data of inspections providing specific information including, but not limited to, responsible party, location, and severity of hazards found in the EHS.Reviews and submits inspection report summaries through the EHS.Monitors the status of Microsoft Forms inspections and reports any discrepancies to the Human Resources and Risk Management Specialist such as, but not limited to, first aid kits and AEDs.Performs minor repairs, replacement, and maintenance on such items as, but not limited to, hardware, batteries, and outlet covers.Provides contractors with access to inspection sites and provides on-site assistance as needed.Maintains security of all sites when opening and closing.Travels to and from facilities and sites as required.Drives District vehicles, and when a District vehicle is unavailable, uses a personal vehicle to travel between facilities and sites.Assists staff in the performance of their duties.Answers customer inquiries or directs to appropriate staff as necessary.Responds to public and District staff inquiries and needs with promptness and professionalism.Conducts duties adhering to all safety requirements.Performs other duties and responsibilities assigned by the supervisor to support the department or the District.Age18 years and olderEducationHigh School diploma or equivalent (GED) preferredExperienceMinimum three (3) years work experience in a position that required self-direction and independent work preferredMinimum three (3) years work experience in administrative or clerical work preferredKnowledge, Skills, and AbilitiesMicrosoft Office experience in Excel/Word/Outlook preferredOperate job related equipmentCommunicate effectively through listening, speaking, writing, and non-verbal cuesDemonstrates initiative and responsibilityManage workload and hours with minimal directionMake timely and effective decisionsPrioritize work efficiently and effectivelyFollow procedures to obtain appropriate resultsDevelop positive interpersonal rapport with departments, public, vendors, contractors, media, and community groupsBilingual English and Spanish preferredIdentify problems or challenges and develop and implement solutionsPerform basic mathematical calculations. Compute rate, ratio, and percentageLicense/CertificationValid and unrestricted driver's license, not including vision restrictions for corrective lensesFirst Aid/CPR/AED certification within one (1) year of hire datePhysical, Environmental, and Safety ConsiderationsThe demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.Physical ConsiderationsFrequently walk, stand and talkFrequently uses hands and/or fingers to handle, feel, or operate objects, tools, or controlsFrequently reaches with hands and armsFrequently climb, balance, stoop, kneel, crouch, or crawlFrequently lift and move materials up to 50 pounds and handle materials over 50 pounds with assistanceRegular vision abilities for this job: close, distant, peripheral, depth, color vision, and focusRegular auditory abilitiesEnvironmental ConsiderationsOccasionally in and out of controlled temperatures throughout the dayOccasionally exposed to sites where allergens may be presentRepetitive work (i.e., with small tools, keyboard, and equipment)Occasionally work in high, precarious placesSafety ConsiderationsUse good safety awareness and judgmentRecognize noncompliance with safety regulations and standardsResidency: Employees are encouraged, but not required, to become residents within the boundaries of the Waukegan Park District.Contact:Tanya BradyManager of Risk [e-mail]