Operations Specialist - Foundation (Part-Time, Days)

Enloe Medical Center; Temecula, Chico (CA, CA); On-site; USD 80,000 - 100,000; Part time

Job summary

An established nonprofit health system seeks a dedicated Operations Specialist to support its advancement efforts. In this part-time role, you will manage donor data, ensuring accuracy and confidentiality while preparing acknowledgment letters for contributions. Your excellent interpersonal and organizational skills will help you build strong relationships with colleagues and volunteers, contributing to the mission of providing exceptional care. Join a team that values every employee as a caregiver and offers a comprehensive benefits program, making a meaningful impact in the community.

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Retirement with Employer Match

Paid Time Off (PTO)

Employee Assistance Program

Qualifications

• Two years of admin support experience or a relevant Bachelor's degree is required.
• Experience in healthcare or database management is a plus.

Responsibilities

• Assist in entering and maintaining donor-related data in the database.
• Prepare and mail IRS-compliant acknowledgment letters for donations.

Skills

Interpersonal Skills

Organizational Skills

Database Management

Microsoft Office Suite

Confidentiality Maintenance

Written Composition Skills

Multi-tasking Skills

Keyboarding Skills

Education

Bachelor’s degree in business, communications, marketing or related field

Two years’ experience in administrative support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Operations Specialist - Foundation (Part-Time, Days)

Apply locations: Chico, CA - Esplanade Campus

Time type: Part time

Posted on: Posted Yesterday

Job requisition id: JR101845 EHF Admin Foundation

Compensation range: $24.68 - $33.32

Your rate of pay will be based on applicable experience.

Shift: Days

Shift length: 8 Hours

Days off: Fixed (Saturday & Sunday)

Hours per pay period: 32

POSITION SUMMARY:
Working directly under the Enloe Health Foundation’s Director of Advancement and the Advancement Operations Manager (AOM) and in conjunction with the Advancement Operations Coordinator (AOC), the Advancement Operations Specialist (AOS) is responsible for assisting in entering and maintaining donations, bio-demographic data and other pertinent donor-related data into the donor database. Ensures financial contributions are handled with appropriate security and control. Responsible for preparing, reviewing, printing, and mailing IRS-compliant acknowledgment letters related to donations. Assists in maintaining the integrity of data and database. Prioritizes work to ensure timely completion of all tasks related to gift processing, gift tracking and donor recognition. Assists in performing gift processing functions at fundraising events as needed. Provides administrative assistance to Foundation colleagues. Maintains strong working relationships with Foundation and Marketing colleagues, division colleagues, all volunteers, board members, and committee members in a manner consistent with the mission, vision and values of Enloe Health.

EDUCATION / TRAINING / EXPERIENCE:
Minimum:
Two years’ experience in administrative support with database functional training and/or Bachelor’s degree in business, communications, marketing or related field.
Desired:
Experience in health care or hospital environment, experience in database management, administrative assistant experience preferably in a health care foundation setting.

SKILLS / KNOWLEDGE / ABILITIES:
Must have excellent interpersonal skills to establish and maintain a high degree of rapport and interact professionally with volunteers, donors, physicians, and the public. Must be able to maintain strict confidentiality. Must be able to work quickly and accurately in a fast-paced environment. Internet document retrieval experience. Strong written composition skills. Organizational and multi-tasking skills are essential. Demonstrated proficiency with accounting and banking procedures. Capable of using Microsoft Word, Excel, PowerPoint, and Outlook (Microsoft Office Suite) along with the ability to utilize database functions for a variety of support activities. Must have keyboarding experience/ability. Must be able to fulfill the essential functions of the position.

Enloe offers a comprehensive and competitive benefits program to all eligible employees, including medical, vision, RX and dental group insurance, retirement with employer match, paid time off (PTO), and an employee assistance program. Please visit the employee benefits page at www.enloe.org/benefits to get more in-depth benefits and coverage information or email [e-mail] to receive a full summary of our benefits.

About Us

A proud nonprofit health system, Enloe Health has served the people of the North State for more than 110 years. At Enloe, every employee, staff member and volunteer is a caregiver. No matter our role, each of us is here for our patients. Enloe values our workforce and is proud to be recognized as an excellent employer.