Operations Specialist (40 hrs.) Property Management

Columbus Metropolitan Library; Columbus (OH); On-site; USD 29,604 - 39,798; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Paid time off and leave options

Public Service Loan Forgiveness qualification

Mental health resources and assistance programs

Participation in Ohio Public Employees Retirement System (OPERS)

Job summary

Columbus Metropolitan Library is seeking an Operations Specialist to provide operational and administrative support to the Property Management team.
The role involves assigning work orders, generating key reports, managing schedules, and coordinating administrative activities.

Successful candidates will possess a High School Diploma or G.E.D., 2-3 years of relevant experience, and strong analytical and communication skills. The position offers a full-time opportunity with a pay range from $21.49 to $28.89 hourly, commensurate with experience.

Qualifications

• 2-3 years' experience in facility management, building maintenance, and/or HVAC preferred.
• Familiarity with CMMS concepts and operation.
• Ability to operate library technology and job-related equipment.

Responsibilities

• Provide operational and administrative support to Property Management.
• Assign work orders to staff via CMMS.
• Design and generate key reports for management.

Skills

Analytic skills

Organization skills

Problem-solving skills

Communication skills

Education

High School Diploma or G.E.D.

Tools

Computerized Maintenance Management Systems (CMMS)

Windows/Microsoft Office

Job description

Job Title

Operations Specialist (40 hrs./Non-Exempt/Full-time)

Location: Main Library, Property Management

Starting Pay Range: $21.49 – $28.89 hourly (commensurate with experience)

Note: For internal candidates, pay adjustments are made in accordance with our Compensation and Salary Administration policy.

Our Commitment to Diversity

Open to all doesn’t just apply to our customers, it applies to our hiring practices as well. We put respect at the top of our values and that’s how we treat our candidates and employees. The Columbus Metropolitan Library is committed to equal employment opportunity and adheres to these principles in decisions regarding hiring. The Library does not discriminate against employees or applicants for employment based upon their sex, race, national origin, religion, age, disability, sexual orientation, gender, color, ancestry, military or veteran status, gender identity or expression, familial status, genetic information, or any other characteristic protected by federal, state, or local law.

What We Offer

• A robust benefits package that supports your physical, mental, and financial well-being.
• Comprehensive medical, dental, and vision plans to meet your healthcare needs.
• A qualified employer for Public Service Loan Forgiveness.
• Access to mental health resources and employee assistance programs for your peace of mind.
• Generous paid time off and leave options to balance your work and personal life.
• Participation in the Ohio Public Employees Retirement System (OPERS) and additional investment & savings plans.
• A variety of voluntary and supplemental insurance plans to complement your lifestyle.

About the Position

Provide operational and administrative support to Property Management.

Position Schedule

• Monday-Friday - 8am-4:30pm

What You’ll Do

• Assign work orders on a daily basis via Computerized Maintenance Management System (CMMS) to maintenance, transportation and custodial staff.
• Design, compile and generate key reports for executive and managerial staff, including CMMS, custodial audit and budget reports.
• Coordinate department Board of Trustee (Board) reports and memos; post to site.
• Manage the daily, weekly and annual schedule of assigned management to accommodate internal and external appointments. Update and rearrange appointments as needed.
• Data entry in CMMS.
• Order materials for preventive maintenance tasks.
• Manage uniform procurement, distribution, and inventory tracking.
• Coordinate administrative activities with Procurement on new and existing contracts.
• Enter data for budgets, transfers, adjustments, PR/PO’s, check requests, and invoice processing as directed by Property Management (PM) administration.
• Collect, track and report data for energy management. Coordinate open/closure of CML utility accounts.
• Compile Crispness tour summary and other field inspection information as directed.
• Maintain department on call and PTO schedules.
• Compile agendas and take minutes PM meetings.
• Manage permits for department i.e. elevators, land usage, occupancy, etc.
• Manage records for department i.e. fire inspections.
• Perform administrative duties such as printing, labeling, filing, logging, recording, as assigned.
• Work independently in execution of job duties; inform supervisor as warranted.

Minimum Qualifications

• High School Diploma or G.E.D. required.
• 2-3 years’ experience in the field of facility management, building maintenance, and/or HVAC preferred.
• Familiar with the concept of Computerized Maintenance Management Systems and how they work.
• Keen analytic, organization and problem-solving skills which allow for strategic data interpretation versus simple reporting.
• Solid interpersonal and communication skills, able to convey a message clearly and concise via email, text or over a phone call.
• Proven ability to analyze program data, prepare informative reports, and present findings.
• Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.
• Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

Working Conditions and Physical Demands

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires occasional lifting or pushing of up to 100 lbs. and the frequent lifting or pushing of up to 50 lbs.