Operations Specialist

VNS Federal Services; Hanford (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

VNS Federal Services seeks an Operations Administrator to lead project training coordination at a DOE facility in Washington. The role focuses on OJT/OJE, calendar maintenance, onboarding, badge requests, and document control in a hazardous environment.

Responsibilities require proficiency with Microsoft Office, 2-5 years in training coordination, and prior DOE site experience preferred. You will collaborate with IT, payroll, and safety teams and support procedure development and revisions.

Qualifications

• High School Diploma required.
• 2–5 years of experience with procedures and training coordination.
• DOE site experience highly preferred.
• Experience with training and writing procedures is highly preferred.

Responsibilities

• Lead and coordinate project training and medical appointments.
• Maintain training calendars and train track system.
• Onboard new employees and set up training plans.
• Submit badge requests for vendors and project visitors.
• Maintain employee files and DOT drivers files.
• Collaborate with IT and payroll on Costpoint and other project applications.
• Work with Health and Safety to maintain EJTA’s.
• Coordinate maintenance and instrument calibrations with vendors.
• Perform project document control functions.
• Back up the procedure writer and assist revisions of procedures and FCNs.

Skills

MS Office

Training coordination

DOE site familiarity

Education

High School Diploma

Tools

Costpoint

Job description

Overview

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

Primary responsibility is to operations leadership and day-to-day operations in a DOE facility:

• Responsible for project training compliance including OJT’s, OJE’s and computer-based training.
• Maintaining the ERDF and IDF training calendar and train track system.
• Schedule project training and medical appointments.
• Onboarding new employees and setting up their training plans.
• Submitting badge requests for vendors and project visitors.
• Maintain employee files and DOT drivers files.
• Work with IT and payroll on Costpoint and other project applications.
• Work with Health and Safety to maintain EJTA’s.
• Collaborating with various vendors to schedule maintenance and manage instrument calibrations.
• Perform project document control functions
• This position will back up the procedure writer and will assist in revision and development of procedures, work packages and FCN’s.
• Perform other tasks assigned by project management.

This position is required to possess proficiency in computer applications including email and spreadsheets. Employee must also have the ability to effectively communicate with various technical and managerial professionals. Must have the ability to adapt to working in a constantly changing work environment.

Accountabilities

• Compliance with operating procedures, work instructions, and ESH&Q requirements
• Knowledgeable on technology and equipment deployed within the respective facility

Work Environment

This job takes place in operational facilities and professional office environments. Environment is in a radioactive/hazardous waste treatment facility which requires compliance with conditions of a Radioactive Materials License and Hazardous Waste Permit. Work may occur in environments which are not temperature controlled.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls. Must be able to reach with hands and arms. The employee is frequently required to walk, stand, talk, and hear. Must be capable and comfortable of lifting up to 50 pounds.

Qualifications

Education & Certifications:

High School Diploma required

Experience & Requirements:

Highly proficient with Microsoft office Suite (Excel, Word, Outlook, ect.)

2-5 years of experience with procedures and training coordination

Previse experience on a DOE site highly preferred

Experience with training and writing procedures is highly preferred

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.