Operations Specialist

Customs Goods LLC; Carson (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Customs Goods LLC in Carson, CA seeks an Operations Specialist to deliver first-level customer service and manage client orders within warehouse management systems. The role focuses on prompt, thorough issue resolution and communication between customers and facility staff.

Responsibilities include processing orders, maintaining account data, and supporting billing and daily reporting, while collaborating with staff across departments to ensure accurate order entry and timely updates.

Qualifications

• High school diploma or GED and related experience preferred.
• Experience in distribution/fulfillment environment a plus.
• Knowledge of Microsoft Office/Outlook and WMS.
• Excellent oral and written communication skills.
• Ability to cross train others.
• Excellent data entry skills with attention to detail.

Responsibilities

• Process Client Orders or Receipts, Order Confirmations, Carrier Communications and handling general account records.
• Communicate with customers by telephone or written to provide information and support.
• Maintain data integrity of account information in internal systems.
• Provide departmental support functions on Client accounts as assigned.
• Use information systems for tasks related to Client accounts (order entry, inventory inquiries).
• Prepare and review daily reports and worksheets; ensure accurate order entry and status updates.
• Respond to billing questions and keep records of customer interactions.
• Track Client activities and complete daily spreadsheets.
• Confer with customers to obtain details of products and services and take orders.
• Monthly billing responsibilities including close and enter charge codes for orders.
• Prepare documents such as work orders, bills of lading, packing lists and shipping labels.
• Communicate effectively with Associates, Supervisors, Managers and Senior Management.
• Other duties as assigned.

Skills

Data entry

Oral and written communication

Cross training

Attention to detail

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

WMS (Warehouse Management System)

Job description

In this role, the Operations Specialist provides the first level of customer service to internal and external customers by demonstrating prompt, and thorough attention to issues and requests. Work within the existing warehouse management systems to track and account for each customer order and communicate between customer and facility staff.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for supporting the operation, including, but not limited to the following activities: Processing Client Orders or Receipts, Order Confirmations, Carrier Communications and Handling General Account Records.
• Communicate professionally, effectively and promptly with customers by telephone or written to provide information and support regarding the day to day business or whatever the inquiry that may arise by either customer or staff.
• Active participation in maintaining the data integrity of account information stored in the Company internal systems.
• Responsible for providing the departmental support functions on Client as assigned.
• Utilize the facility Information Systems to perform tasks related to Client account, such as, but not limited to: order entry, inventory inquiries, receipt processing.
• Must be able to utilize and accurately complete daily reports and worksheets as required by both Client and Management.
• Ensuring accurate order entry and release of same information to staff as needed. Answer customer billing questions.
• Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
• Contact customers to respond to inquiries or to notify them of their order status or any adjustments.
• Assist in accurately tracking Client activities and complete daily spreadsheets.
• Confer with customers by telephone, email or in person to provide information about products and services, shipping and receiving, to take orders or to obtain details of same.
• Monthly billing responsibilities including close and enter charge codes for orders, receivers/work orders.
• Prepare documents, such as work orders, bills of lading, shipping orders, commercial invoices, master BOL’s, packing lists and barcode labels to route materials.
• Must be able to effectively communicate with other Associates, Supervisors, Managers and Senior Management.
• Other duties as assigned.

Core Behaviors

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Required Education and Experience

• High school diploma or GED and two years’ related experience.
• Experience in distribution/fulfillment environment is preferred.
• Knowledge of Microsoft Office/Outlook/ Warehouse Management System (WMS)
• Have excellent oral and written communication skills
• Ability to cross train others
• Excellent data entry skills. Ability to pay close attention to detail for typing, filing, sorting and proofing.
• Must be able to be professional at all time and flexible with changing situations.

Additional Requirements

• Must be able to communicate effectively orally and in writing
• Upholds organizational values

AAP/EEO Statement

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods’ employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.