Operations Specialist

Beacon Bank; Boston (MA); On-site; USD 29,687 - 50,461; Full time

Job summary

Beacon Bank in Boston, MA is seeking an Operations Specialist to support the day-to-day operational functions of our Registered Investment Advisory Firm (RIA). You will manage client onboarding, account maintenance and custodial requests with Schwab Advisor Center, and collaborate with Operations and Client Service teams to ensure timely, accurate processing.

Ideal candidates have 3–5+ years in financial services operations, hands-on experience with custodial platforms, and strong

Qualifications

• Bachelor’s Degree required.
• 3–5+ years in RIA, broker-dealer, or financial services operations.
• Hands-on experience with Schwab Advisor Center preferred.
• Experience with back-office custodial operations (onboarding, transfers).
• Strong research, problem solving and communication skills.

Responsibilities

• Serve as liaison between client service and custodian for onboarding and account maintenance.
• Prepare new account applications and monitor progress to completion.
• Coordinate information gathering and resolve onboarding issues.
• Process updates and service requests; troubleshoot rejected items.
• Interact with custodian daily to status custodial requests and provide timely updates.

Skills

Research skills

Problem solving

Critical thinking

Interpersonal skills

Wealth management interest

Education

Bachelor’s Degree

Tools

Schwab Advisor Center

Job description

Division: Clarendon Private
Department: Clarendon Private
Reports to: Head of Operations & Compliance
Status: Non-Exempt
Grade: 8
Salary Range: $21.55 - $36.63
Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.
Location: Boston, MA

Purpose/Objective

We are seeking a detail-oriented and experienced Operations Specialist to support the day-to-day operational functions of our Registered Investment Advisory Firm (RIA). The role is primarily responsible for managing client onboarding, account maintenance and other custodial requests through our designated custodian, Charles Schwab. The ideal candidate will be responsible for working closely with the Operations and Client Service teams to monitor and execute client requests to deliver an excellent client experience.

Key Accountabilities

• Serve as the liaison between client service and the custodian for all operational inquiries – i.e. managing client onboarding, ACAT transfers, money movement requests and general account maintenance.
• Prepare new account applications and ensure all documentation is complete, accurate and compliant prior to submission. Monitor the progress through completion.
• Coordinate with client service to gather required client information and resolve onboarding issues
• Process account updates and service requests and troubleshoot/resolve rejected, delayed or not in good order requests.
• Interact with custodian daily via phone or online portal to status and remediate custodial requests.
• Provide timely updates to client service team and deliver a high level of professionalism and responsiveness.

Education

• Bachelor’s Degree required

Experience

• 3-5+ years of experience in RIA, broker-dealer, or financial services operations
• Hands‑on experience with Schwab Advisor Center (or similar custodial platform) is preferred
• Experience with back‑office custodial operations, i.e. client onboarding, account maintenance, asset transfer, etc.

Skills & Knowledge

• Strong research, problem solving and critical thinking skills, with ability to synthesize and interpret data quickly.
• Genuine interest in financial markets and wealth management
• Excellent interpersonal skills and desire to be a dynamic team player

Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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