Operations Specialist

Air Force Civilian Service; Bedford (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Air Force Civilian Service is seeking a full-time Operations Specialist (NH-0301-03) to support the International New Business team at Hanscom AFB in MA. The role focuses on tracking FMS reporting, managing document workflows, and providing executive-level support to ensure smooth business operations.

Responsibilities include coordinating schedules and meetings, organizing logistics, reviewing data packages, and maintaining SharePoint repositories. U.S.

Qualifications

• Track and ensure timely completion of official Foreign Military Sales (FMS) reporting and project action items.
• Manage schedules, coordinate high-level meetings, organize logistics, and handle key communications for senior division leadership.
• Review, format, and organize data packages and official correspondence requiring senior-level review and functional approval.
• Facilitate virtual team meetings, maintain SharePoint repositories, manage organizational charts, and document meeting minutes.

Responsibilities

• Track and ensure timely completion of official Foreign Military Sales (FMS) reporting and project action items.
• Manage schedules, coordinate high-level meetings, organize logistics, and handle key communications for senior division leadership.
• Review, format, and organize data packages and official correspondence requiring senior-level review and functional approval.
• Facilitate virtual team meetings, maintain SharePoint repositories, manage organizational charts, and document meeting minutes.

Skills

Operations & Workflow

Executive Administrative Support

FMS Correspondence Coordination

Digital Collaboration & Records

Tools

SharePoint

Job description

Come be a part of something big! Smart Minds, Cool Jobs and Awesome Rewards! Fueled by innovation, talent and ambition, the Air Force Civilian Service (AFCS) is seeking civilian professionals prepared to deploy war-winning capabilities for the United States Air Force. The Air Force Civilian Service (AFCS) is looking for a Full-TimeOperations Specialist (NH-0301-03) to work for the Air Force Materiel Command (AFMC) in the Air Force Life Cycle Management Center (AFLCMC/ESI) at Hanscom AFB, MA.

Recruitment, Retention, and Relocation incentives may be available.

VoP (Value of Position): 81

Qualifications/Requirements

In this position, you will serve as a key business operations and administrative lead for Foreign Military Sales (FMS). You will be responsible for tracking command reporting, managing document workflows, and providing executive-level support to ensure seamless business operations for the International New Business team.

• U.S. Citizenship is required.
• Must be able to obtain and maintain the necessary security clearance.
• This position is eligible for limited situational telework; it is not a full-time telework or remote position.

Top Related KSAs

• Operations & Workflow Management: Track and ensure timely completion of official Foreign Military Sales (FMS) reporting and project action items.
• Executive Administrative Support: Manage schedules, coordinate high-level meetings, organize logistics, and handle key communications for senior division leadership.
• FMS Correspondence Coordination: Review, format, and organize data packages and official correspondence requiring senior-level review and functional approval.
• Digital Collaboration & Records: Facilitate virtual team meetings, maintain SharePoint repositories, manage organizational charts, and document meeting minutes.

U.S. citizenship required. AFCS is Equal Opportunity Employer. Must be of legal working age.