Operations Senior Associate

Carbon Leadership Forum; Northern (KY); Hybrid; USD 43,000 - 50,000; Part time

Benefits offered by this job

Paid time off

Holidays

Sick time

Vacation time

401(k) match

Life insurance

Remote work culture

Job summary

The Carbon Leadership Forum is seeking an Operations Senior Associate to provide the administrative backbone for the organization. This part-time, 20 hours/week role covers financial administration, HR operations, and general business administration, reporting to the Executive Director.

It is a remote position based in the United States. Key duties include financial administration, accounts payable, payroll support, email management, filings, and HR-related tasks.

Qualifications

• Bachelor’s degree or equivalent experience.
• Working knowledge of Gmail and Google Sheets, Docs and Slides.
• Ability to independently find solutions for business needs.
• Strong communication skills (verbal and written).
• Strong organizational and prioritization skills.
• Demonstrated ability to work independently with minimal supervision.

Responsibilities

• 50% Financial administration and bookkeeping: pay and monitor expenses, manage subscriptions, reimbursements, invoices,accounts payable, coordinate with accountant, payroll support.
• 30% Business administration: monitor general email accounts, manage legal/business filings.
• 20% HR operations: support hiring/onboarding/performance reviews, plan in-person events, coordinate with HR consultants.

Skills

Gmail

Google Sheets

Google Docs

Communication

Organization

Independent work

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Job description

The Carbon Leadership Forum is seeking a dynamic and innovative problem solver to fill the role of Operations Senior Associate. This position will provide the administrative backbone for CLF to execute its mission to eliminate embodied carbon in buildings and infrastructure to create a just and thriving future.

Our Work

Recognizing that embodied carbon in buildings and infrastructure accounts for around 17% of global energy-related GHG emissions, the Carbon Leadership Forum is dedicated to scaling demand for low carbon construction practices. We improve data, inform policy and drive cross-sector collaboration.

Our Values

CLF’s Values define how we approach our work. We are:

• Collaborative: The “Forum” is core to CLF’s roots and shows up in our everyday work. We are team-oriented. We explore, convene, and partner with a growing community of climate leaders to scale action.
• Rigorous: We aim to deliver highly impactful work, informed by the best available science. We use transparent data to cut through the greenwashing and encourage others to bring the same rigor to their work.
• Curious: We know that we can never have “all of the information.” We continually seek new knowledge from diverse sources to build our expertise and iterate our approach.
• Agile: To avert a climate crisis, we are committed to working quickly and efficiently. We get things done and embrace impactful opportunities to pivot. Our rallying cry continues to be further, faster, together.
• Ambitious: We are a small team with an ambitious mission to create a just and thriving future. We are doers who aim to catalyze and sustain a growing movement to make construction a key mitigation solution to climate change.

About the role:

The Operations Senior Associate is a part-time, 20 hours per week position that will support day-to-day operations of the Carbon Leadership Forum. This role will be responsible for financial administration and bookkeeping, HR operations, and other miscellaneous business administration. The Operations Senior Associate will report to the Executive Director. This is a remote position based in the United States.

Duties & Responsibilities:

50% Financial administration and bookkeeping

• Pay and monitor business expenses
• Manage software subscriptions and other recurring costs
• Process reimbursements
• Send invoices and manage accounts payable
• Coordinate with CLF’s accountant
• Support payroll processing

30% Business Administration

• Monitor and field messages from CLF general email accounts
• Manage legal/business filings

20% HR operations

• Support hiring, onboarding, performance reviews and other HR operations
• Help plan and organize in-person events, such as bi-annual staff retreats
• Coordinate with HR consultants

Qualifications

• Bachelor’s degree or equivalent experience
• Working knowledge of tasks outlined in the job description
• Strong experience using Gmail and Google sheets, docs and slides
• Experience independently finding solutions for business needs relevant to this role
• Strong communication skills (verbal and written)
• Strong organizational and prioritization skills needed to manage business operations
• Demonstrated ability to work independently with minimal supervision

Desired – Education, work experience:

• Bachelor’s Degree in environmental studies, human resources, communications, business or other fields relevant to the role and CLF’s mission
• Professional or educational experience with climate action initiativesExperience leading diversity, equity and inclusion initiatives
• Experience as an executive assistant in a nonprofit organization
• Experience reviewing contracts and other legal documents
• Basic web development skills

Pay and Benefits

This is a part-time non-exempt role for 20 hours/week. Pay range: $31-36/hour. Benefits include:

• Paid time off including 11 holidays, 12 days of sick time, and 16 days of vacation time for the first year
• Sponsored 401(k) retirement plan with 6% match on each payroll and a planned 1.5% additional match at year-end
• Life insurance
• A trusting and flexible remote work culture

Note: as a part-time role, this position is not qualified for health and dental insurance

Existing U.S. work authorization is required for this role.