Operations Records Specialist

Abbott; Kansas City (MO); On-site; USD 61,000 - 123,000; Full time

Job summary

Abbott in Kansas City, MO is seeking an Operations Records Specialist to support regulatory, operations and compliance activities for Abbott Rapid Diagnostics – Toxicology – US Workplace. This role provides regulatory research, document management, contract support, and audit preparation, partnering with Legal and Compliance to ensure adherence to applicable laws.

You will maintain records of regulatory filings, certifications, and compliance activities, and support training and credentialling

Qualifications

• Bachelor’s degree in Legal Studies, Business, or related field or equivalent paralegal experience.
• 2+ years of experience in legal support, regulatory support, compliance, or similar environment.
• Foundational understanding of healthcare, workplace, or regulated industry requirements.
• Strong research, analytical, and organizational skills.

Responsibilities

• Conduct regulatory and legal research related to drug testing, occupational health, and workplace compliance requirements.
• Monitor federal, state, and local regulatory changes (e.g., DOT, workplace drug testing, HIPAA) and summarize impacts for internal stakeholders.
• Support development, review, and version control of policies, procedures, and compliance documentation.
• Partner with operations, HR, sales, and client services to operationalize compliance requirements.
• Support internal and external audits, investigations, and compliance reviews through documentation gathering and tracking.
• Assist in preparing and reviewing contracts, templates, and client-facing materials under direction of Legal.
• Maintain accurate records of regulatory filings, certifications, and compliance activities.
• Track and elevate potential compliance risks or issues to Legal or Compliance leadership.
• Support employee training efforts by preparing materials and tracking completion.
• Maintain confidentiality of sensitive legal, health, and business information.
• Manage the process for credentialling nurses and physicians within the Medical Review Office and Occupational Health Service teams.

Education

Bachelor’s degree in Legal Studies, Business, or related field or equivalent paralegal experience

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Kansas City, MO location in the Toxicology, Diagnostics Division. We’re empowering smarter medical and economic decision-making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott’s diagnostics instruments, providing lab results for millions of people.

The Operations Records Specialist supports regulatory, operations, and compliance activities for Abbott Rapid Diagnostics – Toxicology – US Workplace. This role provides support, including regulatory research, document management, contract support, and audit preparation. The position partners with internal stakeholders to ensure processes and documentation align with applicable laws and regulatory requirements, while escalating complex operational legal matters to appropriate Legal or Compliance functions. Strong attention to detail, organization, and the ability to interpret regulatory guidance are critical to success.

What You’ll Work On

• Conduct regulatory and legal research related to drug testing, occupational health, and workplace compliance requirements
• Monitor federal, state, and local regulatory changes (e.g., DOT, workplace drug testing, HIPAA) and summarize impacts for internal stakeholders
• Support development, review, and version control of policies, procedures, and compliance documentation
• Partner with operations, HR, sales, and client services to operationalize compliance requirements
• Support internal and external audits, investigations, and compliance reviews through documentation gathering and tracking
• Assist in preparing and reviewing contracts, templates, and client-facing materials under direction of Legal
• Maintain accurate records of regulatory filings, certifications, and compliance activities
• Track and elevate potential compliance risks or issues to Legal or Compliance leadership
• Support employee training efforts by preparing materials and tracking completion
• Maintain confidentiality of sensitive legal, health, and business information
• Manage the process for credentialling nurses and physicians within the Medical Review Office and Occupational Health Service teams.

Required Qualifications

• Bachelor’s degree in Legal Studies, Business, or related field or equivalent paralegal experience
• 2+ years of experience in legal support, regulatory support, compliance, or similar environment
• Foundational understanding of healthcare, workplace, or regulated industry requirements
• Strong research, analytical, and organizational skills

Preferred Qualifications

• Paralegal certification or compliance-related certification
• Experience in occupational health, drug testing, or regulated healthcare environments
• Familiarity with regulations such as DOT compliance, HIPAA, and state-specific employment laws
• Experience with compliance tracking systems or audit management tools

The base pay for this position is

$61,300.00 – $122,700.00

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Regulatory Operations

DIVISION:

TOX ARDx Toxicology

LOCATION:

United States > Kansas City : 8140 Ward Parkway

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: https://abbottbenefits.com/

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.