Operations Project Manager

Fujitec Canada, Inc; Woodinville, Northern (WA, KY); Hybrid; USD 87,000 - 125,000; Full time

Benefits offered by this job

Insurance benefits

401(k) plan

Paid time off

Job summary

Fujitec America is seeking a hands-on Project Coordinator/Manager to oversee modernization, NI construction, and repair projects. You will coordinate purchasing, scheduling, and delivery of materials while communicating with general contractors, owners, managers, architects, and regulatory agencies to ensure projects stay on time and within budget.

The role requires a minimum of 2 years as an individual contributor, a valid driver’s license, and a 20% local travel expectation.

Qualifications

• Bachelor's in a related field.
• Minimum 2 years as an individual contributor.
• Valid driver’s license and satisfactory Motor Vehicle Report.
• Local travel requirement: 20%.

Responsibilities

• Coordinate purchasing, scheduling and delivery of materials for modernization, NI construction and repair.
• Communicate with general contractors, owners, building managers, architects and regulatory agencies regarding project design and scheduling.
• Set up new projects at award and pre-plan for success.
• Know, understand, and manage all projects per contract, specs and exclusions/clarifications.
• Identify and negotiate change orders and submit for processing.
• Review, coordinate and manage submittal process with stakeholders and verify accuracy.

Skills

Communication

Planning & organizing

Teamwork

Attention to detail

Initiative

Customer service

Technical knowledge

Education

Bachelor’s in related field

Job description

Ensure that each project is completed in a timely manner on schedule, within budget, and meets all technical and financial standards, regulatory compliance requirements, and customer expectations.

ESSENTIAL DUTIES

• Coordinate all details involved with the purchasing, scheduling and delivery of materials required for modernization, NI construction and repair jobs so that the jobs are completed in a timely, productive and cost-efficient manner.
• Communicate directly with all stakeholders including general contractors, owners, building managers, architects and designers, also State and Local authorities and regulatory agencies concerning project design, preparations, and scheduling of installation for the equipment.
• Set up new projects at time of award and continue to pre-plan appropriately to set up our team and the customer for success.
• Know, understand, and manage all projects according to the contract, specifications, and our exclusions/clarifications.
• Identify and negotiate change orders as appropriate and submit for processing.
• Review, coordinate, and manage submittal process with all stakeholders. Verify accuracy of all submittals against specifications, RFI’s, clarifications, and change orders prior to submitting through review chain.
• Manage job file to include data pertaining to the job; maintain database, record all activity that applies to the job, including current job status and all correspondence and future actions required; close job file after final acceptance.
• Create and manage a project tracker covering all projects and update daily.
• Strictly document all important correspondence, including but not limited to, submittal dates, notifications of material pre-release requirements, notifications of pre-start requirements, notifications of pre-inspection requirements, etc.
• Manage and track all purchase orders and deliveries, payments to vendors and subcontractors, and material from the factory.
• Follow up with customers on job schedules and scope of work issues pertinent to projects to ensure consistent workflow on projects.
• Coordinate issuance of letters of intent, city permits and plan checks. Set inspection coordinated with job superintendents and city or state agencies.
• Monitor progress of jobs through communication with customers, salespersons and modernization managers and superintendents; coordinate follow-ups and delivery dates using written and oral communications; communicate with customers in all areas of approvals, fabrications and delivery.
• Be keenly aware of all financial aspects of the project from material to labor. Review labor weekly to compare on‑site progress against schedule and estimated labor. Identify issues immediately to the team to allow for appropriate recovery plans.
• Negotiate all monthly progress billings with customers and provide pre‑approved billing amounts to office manager to process billing.
• Proactively update customers with project status from time of award until turnover to set up customer for success.
• Support field superintendent and field mechanics with issues as needed by providing or researching solutions. Coordinate with factory or engineering with any field assistance needed.
• Prepare final acceptances, process turnovers, and provide all closeout documentation required.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.

DIRECT REPORTS

0 - None

JOB QUALIFICATIONS AND REQUIREMENTS

• Education: Bachelor’s in related
• Experience: Minimum 2 years as an individual contributor
• Requires a valid driver’s license and a satisfactory Motor Vehicle Report.
• Local Travel Expectations: 20%

SKILLS/CORE COMPETENCIES

• Technical Professional Knowledge
• Teamwork and Cooperation
• Communication
• Planning and Organizing
• Initiative
• Attention to Detail
• Customer Service Orientation

WORK ENVIRONMENT AND EXPECTATIONS

• Job duties are performed mainly within an established office environment under normal lighting and climate‑controlled tolerances. The noise level in the work environment is usually low to moderate.
• When the employee has cause to visit a work site, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places and outdoor weather conditions. The noise in the work environment is often loud.
• Requires prompt, reliable, regular, and in‑person attendance at the office to oversee shared services functions and/or employees, normally achieved by working standard business hours. Certain positions will require a flexibility of working hours to meet the demands of the job and the direction of the manager.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

• Prolonged periods of standing and walking.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate all areas of the industrial facility.

The current base pay scale for this position and career level is bolded below:

Level I: $70,825 to $89,275

Level II: $87,225 to $110,425

Level III: $106,200 to $133,700

Level IV: $124,575 to $151,850

This base pay range represents the anticipated low and high range of wages for this position. Actual salaries will vary and will be based on various factors, such as candidate's location, qualifications, skills, competencies, and proficiency for the role.

In addition to base pay, full‑time employees are eligible for insurance (medical, dental, vision, life, short‑term disability, and long‑term disability) and a 401(k) plan, all subject to the terms and conditions of those plans, which may change from time to time. Employees are also eligible for certain paid‑time off benefits pursuant to our policies (which may change from time to time) and applicable laws.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer may revise or change job duties and responsibilities as the need arises.

Fujitec America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable statutorily protected group status under local, state, or federal law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. We are currently unable to sponsor or take over sponsorship of an employment visa.