Operations Project Manager

Silicon Valley Community Foundation; Mountain View (CA); Hybrid; USD 130,000 - 140,000; Full time

Job summary

Silicon Valley Community Foundation in Mountain View, CA, is seeking an experienced Project Manager, Operations to partner with the CFOO in advancing a portfolio of strategic initiatives. The role is hands-on in planning, tracking, and delivering results across IT, Finance and Operations.

The successful candidate will translate priorities into action, build management tools, manage calendars and executive communications, and support budgets and reporting for multiple divisions in a hybrid work

Qualifications

• Bachelor's Degree.
• 7+ years in enterprise project management, strategy and operations, executive operations, or complex cross‑functional environments.
• Professional alignment with Silicon Valley Community Foundation's values and mission.
• Demonstrated ability to design strategy and execute deliverables.
• Strong experience building project plans, dashboards, presentations, and tracking systems from the ground up.

Responsibilities

• Integrate IT, Finance and Accounting, Investments, and other divisions to ensure coordinated execution.
• Lead cross-functional meetings, capture decisions, assign action items, and ensure timely follow-through.
• Draft communications, summaries, and executive updates to maintain alignment and transparency.
• Develop detailed project plans, timelines, charters, dashboards, and status reports.
• Manage complex calendaring and executive coordination, budgets, and reporting.

Skills

Project management

Cross-functional teams

Executive operations

Microsoft Office

Communication

Analytical thinking

Attention to detail

Strategic thinking

Education

Bachelor's Degree

Tools

PowerPoint

CRM systems

Collaboration tools

Job description

ABOUT SILICON VALLEY COMMUNITY FOUNDATION

Silicon Valley Community Foundation (SVCF) is a regional catalyst, connector, and collaborator. We bring together the resources and skills of donors, business, government, and community to solve some of our region's toughest challenges. We promote philanthropy in our region and support philanthropists to invest with impact. Through advocacy, research, policy and grantmaking, we seek systemic solutions to drive enduring community change. Learn more at svcf.org.

ABOUT THE OPPORTUNITY

This is a full-time, exempt level position in Mountain View, California.

HYBRID WORK SCHEDULE

SVCF operates on a hybrid work model. All teams are expected to work in the office twice a week, every other week. In-office days are Tuesdays and Wednesdays. In addition, this position will be required to be onsite when the Chief Financial and Operating Officer is onsite.

Please note that there may be times when meetings, events, or other organizational priorities require you to be in the office more frequently than this standard schedule. This structure is designed to support equity, collaboration and consistency while still maintaining flexibility in how we work.

SVCF also reserves the right to modify its hybrid work schedule as needed.

All SVCF team members must be based and hold residency in California.

JOB SUMMARY

Reporting to the Chief Financial and Operating Officer (CFOO), the Project Manager, Operations (Project Manager) serves as a strategic execution partner to the CFOO and divisions. This role works to progress the organization's portfolio of initiatives while remaining deeply hands‑on in planning, building, tracking, and delivering results.

Operating at both strategic and tactical levels, the Project Manager translates priorities into clear action plans, develops the tools and materials required to drive execution, and ensures disciplined follow-through and accountability. The role oversees complex calendaring and executive coordination, manages cross-functional projects and events, prepares executive- and board-level materials and presentations, produces analytical reports, and supports the development and tracking of departmental and divisional budgets.

DUTIES AND RESPONSIBILITIES

Strategic Execution and Cross-Functional Integration

• Serve as an integrator across IT, Finance and Accounting, Investments, and other divisions to ensure coordinated execution.
• Lead cross-functional meetings, capture decisions, assign action items, and ensure timely follow-through.
• Act as an administrative partner to the CFOO in priority setting, sequencing of initiatives, and decision framing.
• Draft communications, summaries, and executive updates to maintain alignment and transparency.
• Support hands‑on implementation of systems, operational improvements, and compliance initiatives - including documentation, workflow mapping, and process redesign.
• Assist with change management planning and directly support rollout activities to ensure strong adoption.

Project and Portfolio Management

• Own and actively manage initiatives as assigned.
• Develop detailed project plans, timelines, charters, RAID logs (risks, assumptions, issues, dependencies), dashboards, and status reports.
• Facilitate working sessions, define scope, document requirements, and build implementation roadmaps.
• Monitor milestones, track budgets, and directly follow up with initiative owners to ensure progress.
• Identify risks and execution gaps early and intervene directly to resolve issues and remove barriers.
• Develop and refine practical project management tools and templates to improve execution discipline across the division.
• Conduct post-implementation reviews and synthesize lessons learned into process improvements.

Board Reporting Management

• Prepare detailed executive briefings, dashboards, analyses, and Board Committee materials.
• Ensure quality-control materials for Board Committees and leadership meetings.
• Draft presentations and supporting materials for internal and external audiences.
• Establish and manage administrative cadences, including preparing agendas, capturing decisions, and tracking commitments.
• Ensure follow-up actions are executed.

Administrative Support

• Manage complex calendaring aligned to divisional priorities, including leadership meetings, goal‑setting cycles, and performance tracking.
• Develop structured tracking systems for budgets, KPIs, and initiative performance.
• Analyze operational data and synthesize findings into actionable recommendations.
• Build and maintain organized documentation systems to support transparency and continuity.
• Oversee logistics for key meetings, convenings, and travel to ensure seamless execution.
• Prepare expense reports, invoices, and documentation as needed to support divisional operations

Other

• Other related duties as assigned.

The responsibilities outlined in this job description are not meant to be all-inclusive and are subject to change. Employees are expected to be flexible and adaptable, performing other related duties as needed to meet the organization’s evolving goals and priorities.

QUALIFICATIONS AND REQUIRED SKILLS

• Bachelor's Degree.
• At least seven years' experience in enterprise project management, strategy and operations, executive operations, or complex cross‑functional environments.
• Professional and personal alignment with Silicon Valley Community Foundation's values and mission.
• Demonstrated ability to both design strategy and execute deliverables directly.
• Strong experience building project plans, dashboards, presentations, and tracking systems from the ground up.
• Proven success managing multiple concurrent initiatives with measurable impact.
• Advanced proficiency in Microsoft Office Suite (PowerPoint required); familiarity with CRM systems and collaboration tools preferred.
• Exceptional organizational skills, analytical thinking, and attention to detail.
• High emotional intelligence, discretion, and executive presence.
• Ability to think strategically at the process level and execute tactically.
• Willingness to initiate and support tasks at all levels of the organization when necessary
• Attention to detail, ability to set, meet, enforce deadlines and hold others accountable.
• Excellent written and oral communication, presentation and listening skills for diverse audiences.
• Excellent interpersonal skills with an ability to work in a team environment and with diverse groups of people.
• Commitment to customer service excellence and discretion with highly sensitive and confidential data.
• Openness to learning new frameworks and thinking critically about improving existing methods or approaches.

SALARY AND BENEFITS

SVCF is committed to offering competitive salaries and comprehensive benefits. The target hiring range for this position is $130,000 to $140,000 per year based on experience, credentials and internal salary equity.

Our comprehensive benefits package includes generous medical, dental, and vision plans; paid time off; holidays and employer contribution and matching to a 403(b) retirement plan.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.

EQUAL EMPLOYMENT OPPORTUNITY AND INCLUSION

Silicon Valley Community Foundation has a deep commitment