Operations Program Manager

The POWER of Professional Women; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A nonprofit organization is seeking a part-time Operations & Program Manager to oversee daily operations, coordinate various programs, and support board activities. The ideal candidate will have over 5 years of experience in nonprofit management and strong organizational skills. This role offers flexible hours, primarily remote work, and engagement as a 1099 non-employee.

Qualifications

• 5+ years of experience in nonprofit management, program coordination, or operations.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee daily organizational operations ensuring alignment with strategic goals.
• Work with program committees to plan, execute, and evaluate events.
• Collaborate with the Board to prepare agendas and reports.

Skills

Nonprofit management

Program coordination

Organizational skills

Attention to detail

Remote work

Tools

BOX

Calendy

Survey Monkey

Microsoft Teams

Job description

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Position : Operations & Program Manager

Reports to: President

Hours : Part-time, 15-20 hours per week, ideally 4 days a week, that is flexible and adaptable

Location: Remote, seeking local to Greater Philadelphia Area for events and meetings

Compensation : Paid hourly based off experience

About the Organization: The POWER of Professional Women is a small, mission-driven 501(c)6 nonprofit dedicated to developing and supporting women leaders through programs, resources, and networking. With annual revenues of approximately $250K, we work closely with a management association to deliver impactful initiatives and maintain efficient operations.

Position Summary:

The Program Manager is responsible for the day-to-day management of the organization, ensuring smooth administration, program delivery, and financial accountability. This role focuses on operational execution and internal coordination, leveraging the expertise of a contracted management association for specialized support.

Key Responsibilities:

• Operations & Administration
  • Oversee daily organizational operations, ensuring alignment with strategic goals set by the Board.
  • This role interacts with 10+ committees, including communications with the committee chairs for updates.
  • Serve as the primary liaison with the management association for administrative, financial, and membership functions.
  • Maintain and improve organizational systems, processes, and procedures, leveraging technology where applicable.
  • Manage compliance with nonprofit regulations, reporting requirements, and insurance.
• Program Coordination
  • Work with program committees to plan, execute, and evaluate events and initiatives such as board-hosted meetups, happy hours, and partner events.
  • Oversee the execution of programs, workshops, and online events, including scheduling coordination, materials, and technology.
  • Track program participation and feedback for continuous improvement.
  • Partner with the management association to prepare annual budgets, monthly financial reports, and grant reports.
  • Continuously monitor expenses and ensure cost-effective use of resources.
  • Bring forward ideas and recommendations on how to improve speed, quality, impact in cost effective ways.
  • Support fundraising efforts through grant applications and small-scale donor campaigns.
• Board Support
  • Collaborate with the Board Chair to prepare agendas, reports, and materials for Board meetings and ensure they are sent out with notice.
  • Assist the Board in monitoring and ensuring execution against the strategic plan.
  • Ensure strategic decisions are prepared by committees or board members for review, discussion, and decision by the board.
  • Ensure Board decisions are implemented effectively.
  • Follow up on action items from Board meetings to ensure they have been met.
  • Oversee website content updates, newsletters, and member communications with support from the marketing committee and membership organization platform.
  • Maintain social media presence in alignment with organizational brand and messaging.
  • Support member engagement efforts to build community and participation.
  • Follow up with current and prospective sponsors with direction from President and sponsorship committee.

Qualifications

• 5+ years of experience in nonprofit management, program coordination, or operations.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.
• Proficiency with standard office software and proficiency with online tools such as BOX, Calendly, Survey Monkey, Smart Forms, QBO, Doodle, Zoom, Teams, etc.
• Experience working with Boards and volunteers.
• Experience with membership management software, for example, YM, is advantageous
• Remote work with occasional in-person meetings and events.
• Flexible schedule; some evenings/weekends may be required for events.
• Ideally working four days a week
• Computer and Wi-Fi are not provided

Success in This Role

• You will thrive if you are a self-starter who enjoys making things run smoothly, is comfortable wearing many hats, and takes pride in keeping an organization well-organized and mission-focused without relying heavily on high-level fundraising or political networking.

Contract Type: The POWER of Professional Women will engage this role as a 1099 non-employee and will be paid monthly. Computer and mobile phone are not provided.

Seniority

• Mid-Senior level

Employment Type

• Part-time

Job Function

• Project Management and Information Technology
• Industries
• Non-profit Organization Management