Operations Processing Specialist

Osaic; Saint Petersburg (FL); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

Paid time off

Volunteer days

Job summary

Osaic in the United States is seeking an Operations Processing Specialist for Alternative Investments. This full-time, non-exempt role requires in-office attendance at one of several locations, including St. Petersburg, FL.

Salary ranged at $45,000–$49,000 plus annual bonus, with full benefits and a strong emphasis on client service and accuracy. The role focuses on processing transactions, account maintenance, and supporting brokerage operations with cross-functional collaboration and system

Qualifications

• 3+ years of work experience in financial services.
• Proficiency with Microsoft Word, Excel, and common browser tools.
• Ability to manage multiple tasks with accuracy and timeliness.

Responsibilities

• Provide high level service to independent financial advisors nationwide.
• Process and follow up on complex brokerage and non-brokerage account requests.
• Serve as subject matter expert for brokerage Operations tasks.
• Back-up co-workers and senior processors through cross-training on department functions.
• Interact with clearing firm on routine account processing requests and provide updates.
• Answer calls and keep contact management systems up to date.
• Escalate issues to manager when needed and maintain quality standards.
• Assist training and mentoring new hires; support escalations with supervision.

Skills

Excellent communication

Organizational skills

Customer service mindset

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Edge

Chrome

Outlook

OneNote

Teams

Salesforce

NetX360

Wealthscape

Front-End Imaging (FEI)

eQuipt

Job description

Customer Service Opportunity in Financial Services

Operations Processing Specialist - Alternative Investments

Location(s):

Atlanta: 2300 Windy Ridge Pkwy SE, Suite750, Atlanta, GA 30339

La Vista:12325 Port Grace Blvd, La Vista, NE 68128

Oakdale: 7755 3rd St. N, Oakdale, MN 55128

Scottsdale: 18700 N Hayden Rd, Suite 255, Scottsdale, AZ 85255

St. Petersburg: 877 Executive Center Dr. W, Suite 300, St. Petersburg, FL 33702

Osaic requires a minimum of four (4) days per week working in the office. Applicants must be able to meet this in-office attendance requirement based on an assigned schedule, regardless of your commuting distance or personal travel time to the designated office location.

Osaic is not considering remote candidates at this time.

Role Type:

Full-time, Non-Exempt

Salary:

$45,000 - $49,000 per year + annual performance-based bonus

Actual compensation offered will be determined individually, based on a number of job-related factors, including location, skills, licensure, experience, and education.

Our competitive compensation is just one component of Osaic’s total compensation package. Additional benefits include health, vision, dental insurance, 401k, paid time away, volunteer days, and much more. To view more details of what you can look forward to, visit our careers page: https://careers.osaic.com/benefits

Summary

The Operations Processing Specialist will be part of a team responsible for the accurate, timely and efficient processing of routine and complex transactions involving client account opening, account maintenance, rep changes, sponsor company changes and supporting the day-to‑day activities associated within Brokerage Operations.

Responsibilities

• Provide a high level of service and support to independent financial advisors nationwide
• Review, process and follow up on a variety of complex brokerage and non-brokerage account requests
• Act as subject matter expert for several different responsibilities within brokerage Operations
• Act as back-up to co-workers and senior processors through cross-training on all department functions
• Interact with clearing firm on routine brokerage account processing requests; provide timely updates and statuses in contact management and workflow systems
• Answer internal and external phone calls; make outbound phone calls to our advisors
• Update contact management systems with professional grammar and spelling
• Exercise judgment to know when to elevate issues to manager or supervisor
• Ability to process work from multiple operations classifications with a high degree of accuracy
• Act as a back-up for Operations Team Lead for escalated service requests and phone calls
• Assist in training and mentoring new hires
• Work closely with Operations Supervisor and Team Lead to ensure escalations are resolved
• Participating with projects and system testing as needed
• Identify and recommend opportunities for improving existing procedures, training manuals and other improvements
• Create a strong working relationship with vendors, internal stakeholders and advisors
• Keep up to date on changes to industry and business processes
• All other duties as assigned.

Education Requirements

Bachelor’s degree preferred, high school diploma (or equivalent) in combination with significant experience will be considered in lieu of degree. Minimum of high school diploma or equivalent is required.

Basic Requirements

• 3+ years of work experience in financial services.
• Proficiency at Microsoft Word, Excel, Edge, Chrome, Outlook, OneNote, Teams.
• Excellent communication & organizational skills.
• Must become proficient with the following systems: NetX360, Wealthscape, Front-End Imaging (FEI), Salesforce (contact management and imaging workflow systems), eQuipt and other assigned back-office functions.
• Must acquire and retain knowledge of securities industry rules and best practices regarding brokerage account operations and have strong organizational and time management skills.
• Be able to work independently and maintain elevated levels of quality.
• Ability to participate and contribute to a team environment.
• Ability to work overtime, including weekends, as needed to support heavy work volume when applicable.

Preferred Requirements

• 3+ years’ experience in financial services operations or broker-dealer setting.
• FINRA Series 7 license a plus.

Equal Opportunity Employer

Osaic is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Osaic.

Unqualified Applications

Osaic does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Recruiting Agencies

Osaic only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.