Operations & Owner’s Representative Coordinator

Ecclesia Houston; Houston (TX); On-site; USD 41,328 - 61,992; Part time

Job summary

Ecclesia Houston is seeking a highly organized and mission-driven Operations & Owner’s Representative Coordinator in Houston. This role involves coordinating development activities, managing contracts, and supporting financial systems for affordable housing initiatives.

The ideal candidate has experience in real estate development and project coordination, with strong communication skills. The position starts part-time with a potential transition to full-time leadership.

Qualifications

• Experience in real estate development, property operations, and construction coordination.
• Comfortable in both office and field environments.
• Relationally mature and self-motivated.

Responsibilities

• Coordinate development activities during pre-development and construction.
• Track project expenses, budgets, and operational costs.
• Support financial systems and reporting processes.
• Serve as an operational representative of ownership after project completion.

Skills

Strong organizational and operational coordination skills

Excellent communication

Ability to manage multiple priorities

Bilingual English/Spanish

Job description

Overview

Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long‑term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston.

This role bridges vision and execution by:

• Coordinating development activities during pre‑development and construction
• Supporting operational and asset management functions after project completion

The ideal candidate is:

• Highly organized
• Relationally strong
• Operationally minded
• Comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners

This role will initially begin as a:

• Part‑time or phased position
• With strong potential to grow into a full‑time leadership role as Oikos CDC expands

Core Responsibilities

1. Development & Project Coordination

• Coordinate timelines, deliverables, and follow‑through across:
  • Consultants
  • Contractors
  • Architects
  • Developers
  • Vendors
• Manage contracts, signatures, documentation, permits, invoices, and project records
• Assist with construction draw coordination and development administration
• Track milestones, approvals, and operational next steps
• Coordinate utility setup, internet services, vendor accounts, and startup activities

2. Financial & Administrative Coordination

• Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners
• Organize:
  • Invoices
  • Receipts
  • Reimbursements
  • Vendor documentation
  • Financial records
• Track project expenses, budgets, approvals, and operational costs
• Coordinate communication between operations and accounting partners
• Support financial systems and reporting processes

3. Furnishing, Setup & Launch Coordination

• Coordinate furnishing and operational setup during final project phases
• Assist with:
  • Vendor coordination
  • Purchasing logistics
  • Deliveries
  • Installation oversight
• Ensure spaces are operationally ready for residents, staff, and partners

4. Owner’s Representative & Operational Oversight

• Serve as an operational representative of ownership after project completion
• Help monitor onsite operations and vendor performance
• Identify and elevate:
  • Maintenance concerns
  • Operational issues
  • Service gaps
• Support the long‑term operational health and mission alignment of Oikos CDC properties

5. Wraparound Services Coordination

• Coordinate relationships with:
  • Nonprofit partners
  • Churches
  • Healthcare organizations
  • Counselors
  • Community organizations
• Support communication between property management and service providers
• Help ensure resident services and partnerships function consistently
• Support community programming and mission‑aligned partnerships

6. Systems & Organizational Operations

• Organize:
  • Files
  • Contracts
  • Bids
  • Permits
  • Invoices
  • Operational documentation
• Build systems for:
  • Communication
  • Tracking
  • Reporting
  • Project organization
• Assist with workflows, meetings, and project updates
• Help establish scalable operational systems for a growing nonprofit

Ideal Qualifications

• Strong organizational and operational coordination skills
• Excellent communication and follow‑through
• Ability to manage multiple priorities simultaneously
• Experience in:
  • Real estate development
  • Property operations
  • Construction coordination
  • Nonprofit operations
  • Hospitality
  • Asset management
• Bilingual English/Spanish strongly preferred
• Comfortable in both office and field environments
• Relationally mature, adaptable, and self‑motivated
• Strong problem‑solving instincts and operational awareness
• Able to help build systems and structure in an early‑stage organization

Structure & Compensation

• Part‑time or Full‑time, currently phased role initially
• Approximately 20–30 hours/week
• Compensation:
  • ~$30–45/hour
• Strong opportunity to expand into a full‑time operational leadership role

What Success Looks Like

• Development projects move forward smoothly and consistently
• Contracts, invoices, draws, and operational tasks are managed reliably
• Property setup and launch phases are coordinated effectively
• Onsite operations align with Oikos CDC standards
• Wraparound services and partnerships function consistently
• Operational issues are identified proactively
• Properties remain healthy, organized, mission‑aligned, and well‑supported over time