Executive Assistant to the Chief Operating Officer

Seattle Social Housing Developer; Seattle (WA); On-site; USD 78,000 - 117,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PERS retirement plan

Job summary

Seattle Social Housing Developer seeks an Executive Assistant to the Chief Operating Officer who will provide high-level administrative, organizational, and operational support as the organization launches and scales its functions. The role requires proactive, detail-oriented work across multiple departments.

The ideal candidate will coordinate information, prepare for key meetings, and maintain systems for follow-through in a growing, mission-driven public-sector portfolio.

Qualifications

• Minimum five years of experience in executive support, operations, administration, project coordination, or program coordination.
• Experience supporting a senior executive or operational leader is preferred.
• Strong communication, discretion, and ability to manage multiple priorities.

Responsibilities

• Provide high-level administrative, organizational, and operational support to the COO.
• Coordinate cross-functional work and prepare for key meetings.
• Maintain clear systems for follow-through across a growing operational portfolio.
• Track competing priorities and communicate with internal and external stakeholders.

Skills

Interpersonal communication

Organizational skills

Discretion with sensitive information

Cross-functional coordination

Project management

Education

Five years of experience in executive support

Tools

Microsoft Office Suite

Scheduling tools

Project management platforms

Job description

The Executive Assistant to the Chief Operating Officer provides high-level administrative, organizational, and operational support to the COO as Seattle Social Housing launches and scales its property management, asset management, human resources, resident services, and facilities functions. This role helps the COO manage priorities, coordinate cross-functional work, prepare for key meetings, and maintain clear systems for follow-through across a growing operational portfolio.

About Seattle Social Housing Developer

The Seattle Social Housing Developer is creating permanently affordable, high-quality homes that strengthen communities and expand opportunity. We’re looking for passionate, mission-driven people who want to make a real impact in housing justice. If you thrive in collaborative environments and are excited to help shape Seattle’s future, explore our open roles and join us in making homes affordable forever.

Description

EXECUTIVE ASSISTANT TO THE CHIEF OPERATING OFFICER

ORGANIZATION OVERVIEW

The Seattle Social Housing Developer (SSHD) is a Public Development Authority (PDA) committed to creating, owning, and stewarding permanently affordable, mixed-income social housing that is publicly financed, publicly controlled, and free from market speculation. As we lay the foundation for this transformative model, guided by international examples and rooted in public accountability, we are building a team to define a new standard for equitable, sustainable, and community-centered social housing development in Seattle. Our goal is to expand access, strengthen the social fabric of our city, and ensure housing that is affordable forever and inclusive by design for current and future generations.

POSITION OVERVIEW

The Executive Assistant to the Chief Operating Officer provides high-level administrative, organizational, and operational support to the COO as Seattle Social Housing launches and scales its property management, asset management, human resources, resident services, and facilities functions. This role helps the COO manage priorities, coordinate cross-functional work, prepare for key meetings, and maintain clear systems for follow-through across a growing operational portfolio.

The ideal candidate is a proactive, detail-oriented, and highly organized professional who can support a senior operational leader in a mission-driven, public-sector environment. The Executive Assistant must be able to track competing priorities, coordinate information across departments, communicate clearly with internal and external stakeholders, and help create the administrative infrastructure needed for operational excellence.

Because the organization operates as a Public Development Authority, the Executive Assistant must demonstrate exceptional attention to detail and a strong commitment to accurate documentation, transparency, and adherence to established policies and procedures. This role supports public accountability by helping ensure that operational records, meeting materials, communications, and administrative processes are clear, timely, well-organized, and aligned with Seattle Social Housing's values of equity, accessibility, and public benefit.

POSITION DETAILS

Job Title:Executive Assistant to the Chief Operating Officer

Department:Operations

Reports To:Chief Operating Officer

Direct Reports:None

FLSA Status:Non-Exempt, Hourly

Compensation & Benefits

The hourly range for this full-time position is $37.50 – $56.25 per hour, equivalent to an annualized range of $78,000 to $117,000, depending on qualifications and experience. This is a full-time, non-exempt position eligible for overtime in accordance with federal and state law. The Seattle Social Housing Developer offers a comprehensive benefits package, including medical, dental, and vision coverage as well as participation in the Public Employees' Retirement System (PERS), a retirement plan for state and local government employees.

REQUIRED SKILLS AND ABILITIES

• Exceptional interpersonal, written, and verbal communication skills.
• Strong organizational, analytical, and decision-making capabilities, with the ability to track complex operational priorities and follow-through across multiple departments.
• Proven ability to manage sensitive information with discretion and professionalism.
• Experience supporting cross-functional projects, improving internal processes, and coordinating work among senior leaders, departments, consultants, and external partners.
• Proficiency with Microsoft Office Suite, scheduling tools, and project/task management platforms.
• Ability to adapt in a fast-paced, mission-driven public organization while maintaining accuracy, discretion, responsiveness, and strong customer service.

EDUCATION AND EXPERIENCE

• Minimum five years of experience in executive support, operations, administration, project coordination, or program coordination, preferably supporting a senior executive or operational leader.

PREFERRED QUALIFICATIONS

• Advanced degree in Business Administration, Nonprofit/Public Management, or related field.
• Experience in government, public housing, affordable housing, resident services, facilities coordination, property management, nonprofit operations, or public-sector administration.

OTHER REQUIREMENTS

• Must pass a background check.
• Ability to adapt to shifting priorities and take on additional responsibilities as the role and organization evolve.
• As a condition of employment, employees of Seattle Social Housing Developer aregenerally prohibitedfromresidingin housing that is owned, developed,operated, or managed by SSHD, except where SSHD has approved a limited operational exception.
• Must reside in King County.