Director of Finance and Administration

Ocean Visions; Leesburg (VA); Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Dental, vision, and health insurance

Generous vacation and sick time

Funds for home office maintenance

403(b) plan

Parental leave

And more

Job summary

Ocean Visions, Inc. is seeking a Director of Finance and Operations to lead financial management, reporting, and administrative functions in a largely remote setting.

You will partner with the CEO and external partners to ensure robust controls, accurate budgeting, and timely grant accounting. The role requires a senior level professional who can supervise processes across finance, HR, and operations in a dynamic, mission-driven nonprofit.

Qualifications

• 10+ years in financial management and organizational administration.
• Experience with financial processes, grant budgets and contracts.
• Strong nonprofit operations, administration and accounting knowledge.
• Experience with financial reporting and managing restricted funding a plus.
• Ability to independently own and drive complex finance functions.
• Excellent organizational and task management with attention to detail.
• Ability to work independently with multiple priorities and deadlines.
• Strong interpersonal communication and collaboration skills.
• Proficiency with Excel for budgeting and reporting; comfort with cloud-based tools.
• QuickBooks experience is a plus.

Responsibilities

• Manage bookkeeping and accounting with strong controls.
• Build and track annual organizational budget and monthly reports.
• Prepare monthly/quarterly reports for CEO and Board.
• Oversee payroll, benefits, PTO tracking, performance evaluation, and onboarding/offboarding (via PEO).
• Oversee contracts with consultants and vendors; ensure scope performance.
• Maintain organizational policies, procedures, and compliance records.
• Coordinate team meetings, IT and administrative systems.

Skills

Financial management

Grant budgeting

Nonprofit operations

Attention to detail

Independent work

Communication skills

Tools

Excel

QuickBooks

Job description

WHO WE ARE

Ocean Visions is a nonprofit conservation organization pursuing bold solutions to counter and reverse climate impacts on ocean health. Working with a global network of partners, we explore, evaluate, and advance innovations to address climate-driven harm to the ocean. We work on system-level challenges where solutions are least developed, most complex, or politically difficult - but potentially transformative. Our work is grounded in robust science, and we continually seek to improve our understanding of the complexity of the challenges to the ocean posed by climate change.

THE OPPORTUNITY

Ocean Visions seeks an experienced and detail-oriented Director of Finance and Operations to join our team and manage the financial and operational systems that underpin our operations and enable our mission. This role is essential to the effective functioning of the organization and will work closely with the CEO, staff and our external finance and HR partners.

This is an excellent opportunity for a senior professional who wants to be part of a mission-driven organization, work with a highly motivated team in a collaborative, virtual environment, and is skilled at building and ensuring effectiveness and efficiency of the multiple systems that underpin our mission?driven work. We are seeking a "can-do" collaborator leading a "department of one" who is willing to take on a wide range of responsibilities and can contribute across the many dimensions of our work.

KEY RESPONSIBILITIES

Financial Management & Reporting

• Manage bookkeeping and accounting to ensure functioning financial controls and operations.
• Build and track annual organizational budget. Provide monthly reports for all budget holders.
• Ensure comprehensive monthly and quarterly reports and specific analyses are available for CEO and Board.
• Manage and be responsible for timely completion of expense coding, allocations, reimbursements, and monthly reporting processes.
• Monitor and track expenditures against grant budgets; prepare financial reports to funders.
• Ensure compliance with all financial policies and implement internal controls.

Organizational Administration

• Manage the organization’s relationship with our PEO (Insperity) on payroll, benefits, PTO tracking, performance evaluation, and onboarding/offboarding.
• Improve and maintain organizational shared digital information management and filing systems and oversee all administrative and financial records and files.
• Develop and maintain key administrative documents, including policies, procedures, agreements and compliance records.
• Oversee logistics for team meetings and retreats.
• Oversee performance review cycles and maintain review tools.
• Oversee subscriptions and general IT and administrative systems.
• Manage relationships with administrative contractors and vendors and ensure performance against scopes of work.

Grants & Contracts Management

• Support pre- and post-award grant processes, for both incoming and outgoing grants, and maintain systems to track grant deliverables and reporting deadlines.
• Manage and track the development, progress and close-out of contracts with consultants, subrecipients, and vendors.
• Maintain complete recordkeeping for all grants and contracts and ensure timely and accurate disbursement of payments.
• Lead financial reporting requirements for regranting and subaward monitoring.

Support Other Operations Functions

• Oversee implementation of existing policies and procedures to optimize resources and ensure organizational compliance with all applicable laws and regulations.
• Develop new policy as needed.
• Manage relationships with consultants and contractors supporting finance and administrative work.
• Support the CEO and Board with operational information and materials for board activities as needed.

QUALIFICATIONS

• 10+ years of relevant experience in the management of financial functions and organizational administration, ideally within a nonprofit setting.
• Demonstrated experience with financial processes, grant budgets and grant accounting, and contracts.
• Strong working knowledge of nonprofit operations, administration, and accounting.
• Experience with financial reporting; experience with managing restricted funding a plus.
• Demonstrated ability to independently own and drive complex finance and administrative functions.
• Strong organizational and task management skills; excellent attention to detail.
• Ability to work and thrive independently, manage multiple priorities and responsibilities effectively, and meet deadlines.
• Strong interpersonal communication and collaboration skills.
• Proficiency with Microsoft Office Suite, especially Excel for budget building and reporting, and comfort with cloud-based tools.
• Proficiency with QuickBooks is a plus.

LOCATION, HOURS, AND TRAVEL

This is a regular full-time remote position. Applicants must be U.S.-based, legally authorized to work in the U.S., and available to work standard business hours of a continental U.S. time zone. The only required travel is one to at most two times a year for team meetings.

COMPENSATION

The salary range for this position is $90,000-$110,000, commensurate with the candidate’s specific skills, years of experience, and background. Salary ranges at Ocean Visions are determined through market analysis updated annually to ensure that Ocean Visions remains competitive and equitable.

• dental, vision, and health insurance
• generous vacation and sick time
• funds for home office maintenance
• a 403(b) plan
• parental leave
• and more.

EQUAL OPPORTUNITY

Ocean Visions is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, sex, disability, sexual orientation, gender identity, or veteran status. Ocean Visions is continually seeking to diversify its staff, particularly to broaden opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy.